Hide Individual Templates From Sub-Accounts in GoHighLevel

When managing multiple workspaces in tools like ClickUp and GoHighLevel, controlling what each client or team can see is essential. In GoHighLevel, you can hide individual templates from specific sub-accounts so that only the right users have access to certain workflows, funnels, or snapshots. This tutorial walks you step by step through hiding templates from sub-accounts while keeping your main account fully in control.

This guide is based on the official GoHighLevel documentation and explains the process in a simple, action-oriented way for agency owners and administrators.

Why Hide Templates in GoHighLevel?

In GoHighLevel, templates are powerful assets that can quickly roll out funnels, websites, automations, and full account snapshots. However, you may not want every sub-account to see every template.

Common reasons to hide templates include:

• Protecting premium or licensed funnels from being cloned by all sub-accounts
• Reducing confusion for clients by only showing relevant templates
• Keeping internal or experimental templates visible only to your agency account
• Segmenting access between brands, franchises, or regions

By selectively hiding templates, you maintain tighter control over your GoHighLevel setup and improve usability for each client account.

Prerequisites for Managing GoHighLevel Templates

Before you can hide templates from sub-accounts, ensure that:

• You are logged into the correct GoHighLevel agency account.
• You have permission to manage templates and snapshots.
• Templates you want to hide have already been created or imported.

Once these requirements are met, you can adjust template visibility for each sub-account as needed.

Accessing Template Settings in GoHighLevel

The first step is to navigate to the area where templates are managed in your GoHighLevel agency view.

1. Log in to your GoHighLevel agency dashboard.

2. From the left-hand menu, go to the section where templates or snapshots are stored. This may be labeled as Templates, Assets, or Snapshots depending on your version.

3. Locate the specific template that you want to hide from one or more sub-accounts.

Once you have found the correct asset, you can configure which sub-accounts are allowed to view or use it.

How to Hide GoHighLevel Templates From Sub-Accounts

Follow these steps to hide a particular template from selected sub-accounts while keeping it available at the agency level.

1. Open the template options
   In your GoHighLevel agency view, click on the three-dot menu (or similar options icon) next to the template you want to control.

2. Select the visibility or sharing controls
   Choose the menu option that lets you manage which sub-accounts can use or see the template. This may appear as Share with Sub-Accounts, Manage Access, or Visibility.

3. Review current sub-account access
   A list or panel should open showing which sub-accounts currently have access to this GoHighLevel template.

4. Uncheck or disable specific sub-accounts
   For each sub-account that should not see this template, remove access by unchecking a box, toggling a switch, or removing the association (depending on the specific control interface).

5. Save your changes
   Confirm the new visibility settings by clicking Save, Update, or a similar button. Your GoHighLevel template will now be hidden from the selected sub-accounts.

After these steps, only the sub-accounts you have allowed will be able to view or use that specific asset.

How GoHighLevel Template Visibility Works

Understanding how visibility behaves across accounts helps you avoid mistakes when managing templates.

Agency-Level Access in GoHighLevel

At the agency level in GoHighLevel, you always retain access to every template you create or import. Hiding a template from sub-accounts does not delete it and does not remove it from your agency view.

This means you can:

• Keep private templates only visible to admins or internal staff
• Activate or deactivate templates for clients at any time
• Use hidden templates as a base for cloning new client-specific versions

Sub-Account Experience in GoHighLevel

From the sub-account perspective, hidden templates simply won’t appear in the list of available assets.

When you hide templates:

• Users inside the affected sub-account cannot see, edit, or clone the hidden templates.
• Only templates that are explicitly shared or visible will display in their interface.
• Template libraries stay cleaner and easier to navigate for each client.

Best Practices for Organizing GoHighLevel Templates

To make the most of template visibility controls, organize your assets strategically inside GoHighLevel.

• Group templates by client type or niche
  Create separate folders or naming conventions for industries or use cases, then hide or show them to matching sub-accounts.
• Maintain a private agency-only library
  Keep internal test funnels, advanced workflows, or experimental designs hidden from all sub-accounts.
• Limit premium templates
  If you sell higher-tier packages, hide premium templates from lower-level sub-accounts to preserve value.
• Review access regularly
  When you add a new client or change a service plan, update template visibility so each GoHighLevel sub-account only sees what it should.

Troubleshooting Template Visibility in GoHighLevel

If a sub-account still sees a template that should be hidden, or cannot see one that should be shared, verify the following:

• Double-check that the correct sub-account is selected in the visibility menu.
• Confirm that changes were saved and no error messages appeared.
• Log out and back in, or switch between agency and sub-account views to refresh permissions.
• Ensure there are no duplicated templates that might be visible under a different name.

For detailed, version-specific interface screenshots and options, refer to the official GoHighLevel documentation at this support article on hiding individual templates from sub-accounts.

Additional Resources for Scaling With GoHighLevel

Optimizing template visibility is just one part of building a scalable system around GoHighLevel. You may also want to standardize snapshots, automate onboarding, and structure your client offers.

For strategy, implementation help, and more guides on marketing automation platforms, you can explore additional resources and services at Consultevo.

By carefully controlling which templates each sub-account can access in GoHighLevel, you create a cleaner, safer, and more professional experience for clients while protecting your best assets at the agency level.

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