GoHighLevel Group Calendar Setup Guide

If you manage multiple bookings in tools like ClickUp and need a smarter way to run live classes or group sessions, the GoHighLevel Group Calendar feature can streamline everything. This guide walks you step by step through creating, configuring, and using group calendars so you can manage many attendees for a single time slot without manual scheduling.

What Is a GoHighLevel Group Calendar?

A GoHighLevel Group Calendar is a specialized calendar type designed to let multiple contacts book the same time slot, unlike normal one-to-one appointment calendars. It is perfect for:

• Webinars or live online trainings
• In-person classes or workshops
• Group coaching sessions
• Cohort-based programs

Instead of creating separate events manually, you configure a single GoHighLevel Group Calendar with rules that control capacity, duration, reminders, and availability.

Where to Find Group Calendars in GoHighLevel

You manage Group Calendars directly inside the main calendar area.

1. Log in to your GoHighLevel account.
2. Navigate to Calendars in the left sidebar.
3. Open the Calendar Settings or Calendar Configuration section.
4. Locate the option for Group or Class type calendars among the calendar types.

Once there, you can create a new GoHighLevel Group Calendar or edit an existing one.

How to Create a New GoHighLevel Group Calendar

Follow these steps to set up your first group calendar from scratch.

Step 1: Start a New Calendar

1. In the calendar settings area, click New Calendar or a similar button.
2. When prompted for a calendar type, select Group (or Class / Group depending on your interface version).
3. Click Continue to move into configuration.

Step 2: Define Basic GoHighLevel Calendar Details

Next, configure the core information for your GoHighLevel Group Calendar.

• Calendar Name: Use a clear name (for example, “Weekly Onboarding Class”) so your team can recognize it.
• Description: Describe what the group session is about. This may be shown on the booking page.
• Location: Choose a physical address, Zoom/Meet link, or “Phone” if it is a call-based group session.
• Assigned User or Team: Select who will host or be responsible for the group event.

These settings define how your GoHighLevel calendar appears internally and to your contacts.

Step 3: Configure Group Capacity and Duration

The key difference between a standard calendar and a group calendar is the number of attendees allowed per time slot.

• Event Duration: Set how long each group session lasts (for example, 30, 60, or 90 minutes).
• Max Attendees per Time Slot: Enter the maximum number of bookings allowed for each event time. Once this number is reached, the slot will show as full.
• Minimum Notice: Define how far in advance someone must book.
• Buffer Time: Add extra minutes before and after each group appointment if needed.

These settings ensure that your GoHighLevel calendar handles booking limits automatically.

Step 4: Set Availability for the Group Calendar

Next, you choose when people can book your group sessions.

1. In the availability section, select the days of the week your group classes are offered.
2. Set start and end times (for example, 9:00 AM–11:00 AM every Tuesday).
3. Add multiple time ranges if you run several sessions on the same day.
4. Block out holidays or specific dates when no classes should be available.

Availability in GoHighLevel determines what time slots appear on the public group booking page.

Step 5: Customize the Booking Form and Fields

Group bookings often require extra information, such as the number of attendees from one organization or preferred topics.

• Use default fields like name, email, and phone.
• Add custom fields to collect additional information specific to your class or cohort.
• Reorder form fields to make the booking flow simple.

All data captured through your GoHighLevel Group Calendar can be used in automations, reminders, and reporting.

Step 6: Configure Notifications and Reminders

Reliable attendance depends on clear communication. In your group calendar settings, configure:

• Email Reminders: Send emails before the session starts (such as 24 hours and 1 hour prior).
• SMS Reminders: If enabled, send text messages with the date, time, and join link.
• Confirmation Messages: Automatically send a confirmation as soon as someone books.
• Cancellation and Reschedule Notices: Let attendees manage changes while keeping you informed.

All reminders are powered by GoHighLevel workflows and calendar triggers so your team does not need to follow up manually.

Using GoHighLevel Group Calendars in Funnels and Websites

After configuration, you need a public way for people to access your booking page.

Get the GoHighLevel Booking Link

1. Open the calendar list in your account.
2. Find your Group Calendar and click the link or share icon.
3. Copy the public booking link generated by GoHighLevel.

You can send this link directly in emails, SMS campaigns, or chat messages.

Embed the Group Calendar on a Page

To embed your GoHighLevel Group Calendar on a funnel or website:

1. Open your funnel or website builder inside GoHighLevel.
2. Add a new Calendar element or Custom Code element.
3. Paste the embed code or choose your group calendar from the dropdown, depending on the builder option.
4. Save and publish the page.

Now visitors can register for your group sessions without leaving your branded page.

Managing Bookings Inside GoHighLevel

Once bookings start coming in, you can manage everything from the calendar dashboard.

• See how many attendees are registered for each time slot.
• Open a session to view participant details and notes.
• Manually add attendees if you receive offline registrations.
• Cancel or reschedule attendees while maintaining automations and reminders.

The calendar view in GoHighLevel gives you a complete overview of your upcoming classes and group events.

Automation Ideas for Your GoHighLevel Group Calendar

Because the calendar connects to workflows, you can automate additional actions when someone books, cancels, or attends.

• Start a nurturing sequence after someone registers for a cohort.
• Send follow-up surveys after each session.
• Tag contacts by class name or schedule for better segmentation.
• Grant or revoke access to membership content based on attendance.

Look for calendar-based triggers in the GoHighLevel automation builder to expand your group session workflows.

Best Practices for Successful Group Calendar Setup

To get the most from your GoHighLevel Group Calendar, follow these tips:

• Use clear names: Include the topic, level, or cohort number in the calendar title.
• Test your booking flow: Make a test booking to check confirmations, reminders, and reschedule links.
• Monitor capacity: Regularly review which sessions fill up fast and adjust capacity or add new time slots.
• Align time zones: Confirm your regional time zone settings so attendees see accurate time options.
• Standardize reminders: Use consistent templates across your GoHighLevel calendars to keep branding and instructions uniform.

Additional Resources for GoHighLevel Group Calendars

For deeper technical details and screenshots of each setting, review the official help article on the GoHighLevel Group Calendar feature: GoHighLevel Group Calendar overview and setup.

If you need strategic help implementing calendars, funnels, and automations in your business, you can also explore consulting options at Consultevo, a digital optimization and implementation partner.

With a well-configured GoHighLevel Group Calendar, you can centralize registrations, automate reminders, and scale your group programs without losing control of your schedule or attendee experience.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.

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