How to Set Certificate Expiry Dates in GoHighLevel
If you manage online courses in ClickUp or other tools and deliver learning content through GoHighLevel, you may need to control how long a learner’s certificate remains valid. In GoHighLevel, you can configure certificate expiry dates inside the course settings so that your certifications automatically become invalid after a set period.
This guide explains step by step how to add expiry dates to course certificates, how the expiry logic works, and what learners will see once a certificate expires inside GoHighLevel.
Understanding Certificate Expiry in GoHighLevel
Before configuring settings, it helps to understand what certificate expiry means in GoHighLevel and how it affects your learners.
- Expiry is defined in days.
- The countdown starts when the certificate is issued to a learner.
- After the expiry date passes, the system treats the certificate as expired.
- Expired certificates cannot be used as proof of completion or active qualification.
The feature is managed at the course level, so every learner enrolled in that course and receiving a certificate will follow the same expiry rules you set in GoHighLevel.
Where to Configure Certificate Expiry in GoHighLevel
Certificate expiry is not a global setting; it is part of each individual course configuration in GoHighLevel. You must open the specific course whose certificates you want to control.
To avoid confusion, review your course list and identify which programs require time-limited certificates and which should never expire. Apply expiry rules only to the courses that need them.
Step-by-Step: Set Expiry Dates for Certificates in GoHighLevel
Follow these clear steps to enable and configure expiry on a course certificate inside GoHighLevel.
Step 1: Open the Course in GoHighLevel
- Log in to your GoHighLevel account.
- Navigate to the area where your courses or membership products are managed.
- Locate the course for which you want to set a certificate expiry date.
- Click the course name to open its detailed settings page.
Make sure you select the correct course so that expiry is only applied where intended.
Step 2: Access the Certificate Settings
- Inside the chosen course, find the Certificate configuration section.
- Click to open or edit the certificate settings for that course.
This section controls the certificate template, along with advanced options such as expiry in GoHighLevel.
Step 3: Enable Certificate Expiry in GoHighLevel
- Within the certificate settings panel, locate the option labeled “Set expiry for this certificate” or similar wording.
- Check the box or toggle to enable expiry.
- Once enabled, an additional field appears that lets you define how long the certificate remains valid.
If you do not enable this setting, certificates for this course will not expire and will remain valid indefinitely.
Step 4: Enter the Number of Valid Days
- In the expiry field, enter the number of days you want the certificate to stay valid after it is issued.
- Use a whole number such as 30, 90, 180, or 365, depending on your program’s requirements.
- Review the value carefully to ensure it reflects your policy for that course.
The expiry countdown in GoHighLevel begins the moment the certificate is generated for the learner, not when they enroll in the course.
Step 5: Save Your Certificate Expiry Settings
- After entering the validity period, click Save or the equivalent action button in the course editor.
- Confirm that your changes have been applied by re-opening the certificate settings and verifying the expiry configuration.
From this point on, any new certificates issued for this course will follow the expiry rules you set in GoHighLevel.
How Expired Certificates Behave in GoHighLevel
Once the configured number of days passes, the certificate is considered expired. Understanding what happens next helps you communicate expectations to learners.
- The certificate record remains in the system, but its status is no longer current.
- Learners who attempt to use the certificate as active proof may be informed that it has expired.
- You can update course or certificate settings at any time for future learners in GoHighLevel.
If your organization requires renewal or re-certification, guide learners back to the course or a refresher program so they can earn a new valid certificate.
Best Practices for Certificate Expiry in GoHighLevel
Use these practical tips to manage certificate expiry effectively and keep your learners informed.
- Align expiry with policy: Match the number of days to your compliance, safety, or training standards.
- Communicate clearly: In your course description, explain how long the certificate remains valid.
- Plan renewals: Create follow-up campaigns to remind learners before their certificate expires.
- Test one course: Start with a single program in GoHighLevel before rolling expiry out to all courses.
Troubleshooting Certificate Expiry Settings in GoHighLevel
If the certificate does not appear to expire when expected, review the following points.
- Confirm that the expiry option is actually enabled for the course.
- Double-check the number of days entered for validity.
- Verify when the certificate was originally issued, since the countdown is based on that date.
- Make sure you saved changes and are checking a certificate created after the new setting was applied.
If issues persist, you can compare your configuration to the official documentation to ensure each step in GoHighLevel was completed correctly.
Additional Resources for GoHighLevel Users
To see the original instructions and screenshots, you can review the official documentation here: How to set expiry dates for certificates.
If you need strategic help implementing automation, funnels, or course structures around certificate rules, visit Consultevo for expert advisory services.
By following the steps in this guide, you can confidently set up certificate expiry inside GoHighLevel, keep your training programs compliant, and ensure that only learners with current qualifications hold valid certificates.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.
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