Integrate Google with GoHighLevel

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Integrate Google Calendar with GoHighLevel

Connecting Google Calendar to your scheduling system is essential when you manage tasks across tools such as ClickUp and multiple calendars. This step-by-step guide explains how to integrate Google Calendar with GoHighLevel calendars so you can sync appointments, prevent double-booking, and manage your schedule in one place.

This article follows the official process from the GoHighLevel help documentation and focuses on the standard Google and Google Workspace calendar connection flow.

Before you start: GoHighLevel Google integration basics

Before you connect Google Calendar to GoHighLevel, review the following requirements and limitations so the integration works smoothly.

  • You must have an active Google account (Gmail or Google Workspace).
  • You must be logged into the correct Google account in your browser.
  • You must have access to Settings in your GoHighLevel sub-account.
  • The integration connects at the user level, not account-wide, so each user should connect their own Google Calendar.

The GoHighLevel calendar integration is designed to sync:

  • Events created in GoHighLevel to your Google Calendar.
  • Events from your connected Google Calendar back into your GoHighLevel calendar for conflict checks.

Step 1: Open calendar settings in GoHighLevel

First, navigate to the calendar area in your GoHighLevel sub-account and open the correct settings screen.

  1. Log in to your GoHighLevel account.
  2. Select the desired sub-account from the left sidebar.
  3. In the left menu, click Calendars (or Appointments, depending on your interface version).
  4. Click the Settings or Calendar Settings tab at the top.

Once you are on the calendar settings screen, you can start the Google integration process specific to GoHighLevel calendars.

Step 2: Connect your Google account to GoHighLevel

Next, connect your Google account so GoHighLevel can see and sync your Google Calendars.

  1. In Calendar Settings, locate the section labeled Integrations or Calendar Integrations.
  2. Click the Connect or Sign in with Google button.
  3. A Google authorization window will open in a new tab or pop-up.
  4. Select the Google account you want to connect (or log in if prompted).
  5. Review the permissions requested by GoHighLevel, which usually include:
    • Viewing your calendars.
    • Managing events on your calendars.
  6. Click Allow to grant access.

After authorization, you are redirected back to your GoHighLevel calendar settings, and the integration will show as connected.

Step 3: Choose which Google Calendars sync to GoHighLevel

Once your Google account is connected, configure how your calendars sync into GoHighLevel.

Select a primary Google Calendar for GoHighLevel bookings

The primary calendar is where new appointments booked through GoHighLevel will be created in Google.

  1. In calendar settings, find the field labeled Primary Calendar or similar.
  2. Open the dropdown and choose the Google Calendar that should store booked appointments.
  3. Save your settings.

This choice controls where GoHighLevel pushes new events, helping you keep a single source of truth for your schedule.

Enable Google Calendar conflict checks in GoHighLevel

To avoid double-booking, GoHighLevel can read events from one or more Google Calendars and mark those times as unavailable.

  1. Look for the section typically labeled Check for Conflicts, Blocked Times, or Conflict Calendars.
  2. Check or toggle the Google Calendars you want GoHighLevel to read for conflicts.
  3. Save the configuration.

With these calendars selected, GoHighLevel will not allow appointments to be booked during busy times on those connected calendars.

Step 4: Configure individual GoHighLevel calendars

If you use multiple calendars for different services, teams, or locations, configure each GoHighLevel calendar to work with the Google integration.

  1. In the Calendars area, open the calendar you want to edit.
  2. Go to the Edit or Settings button for that calendar.
  3. Locate the Team & Event Settings or Assigned User section.
  4. Ensure that the user assigned to the calendar has their Google account connected in GoHighLevel.
  5. Confirm that the correct primary and conflict calendars are selected.
  6. Save the changes.

This ensures that every appointment booked through an individual GoHighLevel calendar syncs to the correct Google Calendar and checks for conflicts based on your preferences.

Step 5: Test your GoHighLevel and Google Calendar sync

After setup, verify that the integration between Google Calendar and GoHighLevel is working properly.

  1. Create a test appointment from a GoHighLevel calendar booking link or from within the app.
  2. Open your connected Google Calendar and confirm that the new event appears at the correct time and on the correct calendar.
  3. Create a test event directly in your Google Calendar during a time slot that would normally be available for booking.
  4. Try booking that same time through your GoHighLevel calendar link.

If the conflict settings are correct, GoHighLevel should recognize the Google Calendar event and prevent double-booking during that time slot.

Troubleshooting common GoHighLevel Google calendar issues

If you run into problems when using GoHighLevel with Google Calendar, review the following checks based on the official guidance.

Events not appearing in Google Calendar

  • Confirm that the correct primary calendar is selected in GoHighLevel.
  • Check that the user who owns the calendar has their Google account connected.
  • Ensure that the user has not revoked Google permissions in their Google Account > Security > Third-party access section.
  • Try disconnecting and reconnecting the Google account within GoHighLevel.

GoHighLevel not blocking busy times from Google

  • Verify that the Google Calendar with the busy event is included under conflict check calendars in GoHighLevel.
  • Make sure the event in Google Calendar is set as Busy, not Free.
  • Ensure you are checking the correct user calendar if multiple users exist in your GoHighLevel account.

Authorization or connection errors

  • Log out of all Google accounts in your browser, then log into only the desired account before reconnecting.
  • Clear browser cookies or try an incognito window when performing the Google authorization.
  • Reconnect Google from within GoHighLevel by removing the existing integration and adding it again.

Best practices for managing GoHighLevel and Google calendars

To keep your scheduling reliable over time, follow these best practices when working with GoHighLevel and Google Calendar.

  • Have each team member connect their own Google Calendar in their own GoHighLevel user profile.
  • Use one main Google Calendar per user as the primary calendar for GoHighLevel bookings.
  • Include all relevant personal and work calendars in conflict checks to avoid accidental double-booking.
  • Periodically verify that events are syncing correctly after major changes to user accounts or permissions.

Where to learn more about GoHighLevel calendar integration

For the full, original documentation on integrating Google with GoHighLevel calendars, you can review the official support article here: Google and GoHighLevel calendar integration guide.

If you need expert help implementing advanced automation, CRM workflows, or calendar optimization alongside your GoHighLevel setup, you can also explore professional consulting services at Consultevo.

By following the steps in this guide and using the official GoHighLevel integration options, you can keep Google Calendar and your appointment system in sync, reduce scheduling conflicts, and provide a smoother booking experience for your clients.

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