Deactivate Calendar Groups in GoHighLevel

If you manage appointments in tools like ClickUp and also run your scheduling inside GoHighLevel, you may eventually need to deactivate a calendar group without deleting it. This step-by-step guide explains exactly how to deactivate calendar groups in GoHighLevel, what happens to your schedules when you do, and how to turn them back on later if needed.

The process is simple, but understanding the impact on your team’s booking links and user assignment is essential before making changes in your live account.

What Deactivating a GoHighLevel Calendar Group Does

Before changing any settings, it helps to know what deactivation actually means inside GoHighLevel. Deactivation is not deletion. Instead, it temporarily disables a calendar group so it is no longer available for booking while preserving all of its data.

When you deactivate a calendar group:

• The calendar group and its internal calendars remain in your account.
• New appointments can no longer be booked using that calendar group’s scheduling link.
• Existing events and booking history stay intact for reporting and reference.

This is ideal when you want to pause a specific group of calendars in GoHighLevel for a campaign, team, or location without losing any configuration or appointment records.

How to Deactivate a Calendar Group in GoHighLevel

Follow these steps to deactivate an existing calendar group in your GoHighLevel account. You can perform this in any sub-account where you have calendar access.

Step 1: Open the Calendars Area in GoHighLevel

1. Log in to your GoHighLevel account.
2. From the left-hand navigation menu, click on Calendars.
3. Inside the Calendars section, locate the list of your calendar groups.

This section displays all calendar groups configured for that sub-account, including round-robin, class, or other custom types you have created in GoHighLevel.

Step 2: Select the Calendar Group to Deactivate

1. Find the calendar group that you want to deactivate.
2. Click on the calendar group name to open its configuration page.

Confirm you have selected the correct group in GoHighLevel by reviewing its included calendars, users, and current booking link before continuing.

Step 3: Deactivate the Calendar Group

1. Inside the calendar group settings, look for the status or activation control.
2. Toggle the option to Deactivate the calendar group.
3. Save or confirm your changes if prompted.

Once this setting is updated, the calendar group is considered inactive in GoHighLevel and will no longer accept new bookings through its public scheduling link.

What Happens After You Deactivate a GoHighLevel Calendar Group

Deactivating a calendar group affects how your scheduling links behave and how your team interacts with that group. However, it is a safe, reversible action that preserves your configuration.

Impact on Booking Links in GoHighLevel

Here is what changes for scheduling links when a calendar group is deactivated in GoHighLevel:

• The public booking link associated with the calendar group no longer allows new appointments.
• Visitors may see an unavailable or inactive message instead of open time slots.
• Any automations relying on new bookings from that specific group will stop triggering from new appointments.

Existing bookings created before deactivation remain unchanged, so you can still manage, edit, and honor those appointments inside GoHighLevel.

Data and Configuration Preservation

One of the main reasons to deactivate instead of delete is to keep your configuration and history intact. When a calendar group is deactivated in GoHighLevel:

• All internal calendar settings, such as availability, meeting durations, and buffers, are preserved.
• User assignments and previously selected team members remain attached to the group.
• Historical data, including past appointments and contact associations, stays available for reporting.

This allows you to safely pause a campaign, location, or team calendar without losing any of your GoHighLevel setup.

How to Reactivate a Calendar Group in GoHighLevel

If you decide to use the same group again, you can reactivate the calendar group instead of recreating it from scratch. Reactivation restores the group’s ability to receive new appointments.

Steps to Reactivate an Inactive Calendar Group

1. Go to the Calendars section in your GoHighLevel sub-account.
2. Locate the previously deactivated calendar group.
3. Open the calendar group settings.
4. Toggle the status from Deactivated to Active.
5. Save your changes.

After reactivation, the group’s public scheduling link resumes functioning and can accept new bookings under the existing configurations in GoHighLevel.

Best Practices for Managing GoHighLevel Calendar Groups

To avoid confusion for your team and your clients, keep these practical tips in mind when deactivating calendar groups in GoHighLevel.

Plan Deactivation Timing Carefully

• Deactivate groups during low-traffic hours to reduce disruption to new bookings.
• Notify your team so they know which GoHighLevel links are no longer active.
• Update any embedded scheduling pages on your website that use the affected calendar group link.

Use Deactivation Instead of Deletion

Whenever possible, choose deactivation over complete deletion in GoHighLevel:

• Deactivation preserves settings and history for future campaigns.
• You avoid having to rebuild calendar rules and availability from scratch.
• Historical appointment data remains in your reports and contact records.

Where to Learn More About GoHighLevel Calendars

For more detailed, official documentation on deactivating calendar groups in GoHighLevel, you can review the original support article here: Deactivating Calendar Groups in GoHighLevel.

If you need strategic help implementing or optimizing your CRM, funnels, and automations around GoHighLevel, you can explore additional resources and consulting services at Consultevo.

By following the steps in this guide, you can confidently deactivate and reactivate calendar groups in GoHighLevel whenever your scheduling strategy, campaigns, or team structure changes, all without losing valuable data or configuration work.

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