GoHighLevel Task Completed Workflow Trigger Guide
The GoHighLevel Task Completed workflow trigger lets you automate actions whenever a task is marked done, helping you keep ClickUp, calendars, and pipelines in sync without manual updates. This guide explains exactly how the trigger works, the conditions you can use, and how to add it to your workflows.
This article is based on the official GoHighLevel help documentation and focuses specifically on the Task Completed workflow trigger and its configuration options.
What the GoHighLevel Task Completed Trigger Does
The Task Completed trigger in GoHighLevel starts a workflow when a task associated with a contact or opportunity is marked as completed. It is ideal for follow-up automations such as:
- Sending a confirmation email after a task is finished
- Notifying team members that work has been completed
- Moving opportunities to the next pipeline stage
- Creating the next task in a sequence
Once configured, GoHighLevel automatically watches for task completion events that match your conditions, then enrolls the contact or opportunity into the workflow.
How the GoHighLevel Task Completed Trigger Works
When a task is completed in GoHighLevel, the system checks if there is any workflow using the Task Completed trigger with matching conditions. If a match is found, the related contact or opportunity enters that workflow.
The trigger looks primarily at:
- Which pipeline and stage the task’s opportunity is in (if applicable)
- Whether the task is tied to a specific user
This lets you build highly targeted automations, ensuring only the right contacts are enrolled when tasks are finished.
Where to Find the GoHighLevel Task Completed Trigger
To add this trigger to a workflow, follow these steps inside GoHighLevel:
- Open your sub-account and go to Automation > Workflows.
- Create a new workflow or open an existing one.
- Click Add New Workflow Trigger at the top.
- In the trigger list, search for Task Completed.
- Select the Task Completed trigger to open its configuration panel.
Once selected, you can define the conditions that determine when GoHighLevel should fire this trigger.
Configuring GoHighLevel Task Completed Trigger Conditions
The Task Completed trigger supports multiple conditions. You can use any combination of these to narrow down exactly when the workflow should start.
Pipeline Condition in GoHighLevel
The Pipeline condition lets you filter completed tasks based on the pipeline associated with the opportunity.
- Field: Pipeline
- Operator: In
- Value: Select one or more pipelines
Use this when you only want the workflow to run for tasks related to specific pipelines, such as a sales pipeline or onboarding pipeline.
Pipeline Stage Condition in GoHighLevel
The Pipeline Stage condition filters tasks by the stage of the linked opportunity.
- Field: Pipeline Stage
- Operator: In
- Value: Select one or more stages within the chosen pipelines
This is useful when you want an automation to run only when tasks are completed in certain stages, for example:
- “Appointment Set” stage
- “Proposal Sent” stage
- “Onboarding” stage
User Condition in GoHighLevel
The User condition lets you target tasks assigned to specific team members.
- Field: User
- Operator: In
- Value: Select one or more users
Use this when only tasks completed by certain users should launch the workflow, such as your sales reps or account managers.
Step-by-Step: Create a GoHighLevel Workflow with Task Completed Trigger
Use the following steps to build a basic automation using the Task Completed trigger in GoHighLevel:
- Create or open a workflow
- Navigate to Automation > Workflows.
- Click New Workflow or select an existing one to edit.
- Add the Task Completed trigger
- Click Add New Workflow Trigger.
- Search for and select Task Completed.
- Set your trigger conditions
- Add a Pipeline condition if you want to limit the trigger to one or more pipelines.
- Add a Pipeline Stage condition if the trigger should only fire at certain stages.
- Add a User condition if tasks from specific users should trigger this workflow.
- Configure workflow actions
- Add actions like Send Email, Send SMS, Update Opportunity, or Create Task that will run after the task is completed.
- Turn the workflow on
- Review your setup and switch the workflow status to Published/On so GoHighLevel can start enrolling contacts.
Best Practices for Using GoHighLevel Task Completed Trigger
To get the most value from this trigger in GoHighLevel, consider the following best practices:
- Use clear naming for workflows that rely on task completion, such as “Post-Call Follow-Up – Task Completed”.
- Combine conditions (Pipeline, Pipeline Stage, and User) to avoid enrolling the wrong contacts.
- Test with sample records to make sure tasks completed in GoHighLevel enroll exactly as expected.
- Avoid overlapping workflows with identical trigger conditions that might cause duplicate communications.
Troubleshooting GoHighLevel Task Completed Trigger Issues
If your workflow is not triggering when a task is completed, check the following:
- Confirm the task is linked to the correct contact or opportunity.
- Verify the pipeline and stage of the opportunity match the conditions you set.
- Ensure the task is assigned to a user that is included in the User condition, if you are using that filter.
- Make sure the workflow is turned on and published in GoHighLevel.
If everything appears correct and the trigger still does not fire, compare your configuration with the official documentation on the GoHighLevel support site: Task Completed Workflow Trigger.
More Automation Help for GoHighLevel Users
For broader strategy and implementation support with GoHighLevel automations, you can explore expert resources at Consultevo, which focuses on CRM, automation, and funnel optimization.
By correctly configuring the Task Completed workflow trigger in GoHighLevel, you ensure that every finished task moves your contacts or opportunities forward automatically, reducing manual work and keeping your pipeline consistently up to date.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.
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