How to Hide Third-Party Calendar Details in GoHighLevel
If you use ClickUp, Google Calendar, Outlook, or other tools together with GoHighLevel, you may want to keep your personal event information hidden while still showing when you are busy. This guide explains step by step how to hide third-party calendar details so that only the busy time blocks appear inside your GoHighLevel account.
The feature is helpful if you connect external calendars to manage availability but do not want clients or team members to see event titles, locations, or descriptions that come from your personal or private calendars.
What This GoHighLevel Calendar Privacy Feature Does
When you enable the privacy setting for third-party calendars in GoHighLevel, the system will:
- Sync only the busy status from connected calendars.
- Hide event titles, descriptions, and locations.
- Show the time as blocked so appointments cannot be booked over existing events.
This ensures that your external events still prevent double-booking inside GoHighLevel without exposing private information from your connected calendars.
Prerequisites Before Updating GoHighLevel Calendar Settings
Before you adjust the calendar privacy options in GoHighLevel, make sure:
- Your third-party calendar (for example, Google Calendar) is already connected.
- You have the required permissions to edit calendars in your GoHighLevel sub-account.
- You know which specific calendar you want to update (if you have several calendars created).
Once these items are ready, you can safely change the privacy settings for your existing calendar.
Step-by-Step: Hide Third-Party Calendar Details in GoHighLevel
Follow these steps to hide event details for synced calendars inside GoHighLevel.
Step 1: Open the Calendar Settings in GoHighLevel
- Log in to your GoHighLevel account.
- Go to the Calendar area in the left-hand navigation menu.
- Click on the option that opens the calendar configuration or settings page where your calendars are listed.
You should now see an overview of the calendars configured in your GoHighLevel sub-account.
Step 2: Edit the Existing Calendar in GoHighLevel
- Locate the specific calendar you want to modify.
- On the right side of that calendar row, click the three dots icon (often called the actions menu).
- Select Edit from the dropdown menu.
This opens the settings window for that particular GoHighLevel calendar so you can change its behavior.
Step 3: Navigate to the Additional Settings Tab
- Inside the calendar editing interface, look for the section of tabs or navigation within the modal or page.
- Click on the Additional Settings tab.
The option to hide third-party event details is located inside this Additional Settings section of the GoHighLevel calendar configuration.
Step 4: Enable the Privacy Toggle for Third-Party Calendars
- Scroll within the Additional Settings tab until you find the option related to hiding external or third-party calendar event details.
- Locate the toggle labeled similarly to Hide 3rd Party Calendar Event Details.
- Click the toggle so that it is turned on.
When this toggle is enabled, GoHighLevel will still respect events from connected calendars for availability, but it will only display the time as busy and will not show the actual event information.
Step 5: Save Your GoHighLevel Calendar Changes
- After enabling the toggle, review your settings to ensure everything looks correct.
- Click the Save or Update button at the bottom of the calendar settings window.
Once saved, the updated behavior applies immediately to that calendar inside GoHighLevel.
What You Will See After Hiding Details in GoHighLevel
After you enable the setting to hide third-party calendar details, you can expect the following behavior in your GoHighLevel calendar view:
- Time blocks where external events exist will appear as busy.
- Event titles imported from connected calendars will no longer be visible.
- Additional fields like location, notes, or attendees will also remain hidden.
- Booking widgets and internal views will respect those time blocks, preventing overlaps.
This provides a clean, privacy-friendly overview while still maintaining accurate scheduling data in GoHighLevel.
Best Practices for Using GoHighLevel with Third-Party Calendars
To get the most out of this feature when using GoHighLevel with multiple calendar systems, consider these best practices:
- Keep personal and work calendars separate: Use one external calendar for personal events and another for business, then connect only what is needed.
- Enable hiding on all relevant calendars: If you have multiple synced calendars, repeat the steps above for each one that contains sensitive information.
- Test with a sample event: Add a test event to your third-party calendar, then confirm that it shows only as busy inside GoHighLevel.
- Review user permissions: Ensure that only appropriate team members can edit calendars or see internal scheduling details.
Additional GoHighLevel Resources
For more technical configuration tips, automation strategies, and GoHighLevel implementation guides, you can explore specialized resources at Consultevo, a consulting site focused on CRM and automation platforms.
If you want to reference the original vendor documentation for this specific feature, you can also review the official help article here: Hide Third-Party Calendar Details in GoHighLevel.
Summary: Protect Your Privacy While Using GoHighLevel
By editing your calendar, opening the Additional Settings tab, and enabling the option to hide third-party calendar event details, you can keep your private information out of view while still leveraging synced availability inside GoHighLevel. This simple configuration change prevents double-booking, maintains professional scheduling, and protects your personal data across connected calendars.
Use this approach whenever you integrate external calendars with GoHighLevel so that only what matters for scheduling is visible to your team and clients.
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