How to Use Tags in ClickUp Effectively

Tags in ClickUp help you quickly organize, filter, and report on work across your Workspace. This guide explains how to create, edit, apply, and manage tags so your team can find and track the right work in seconds.

Tags are perfect for labeling tasks with high-level attributes such as priority, department, sprint, or any other custom label you want to track. You can add tags to tasks, filter by tags in views, and combine them with other filters for powerful reporting.

Understanding Tags in ClickUp

Before you start adding tags in ClickUp, it helps to understand what they are and where they appear:

Workspace-wide labels: Tags are available across Lists and Folders in the same Space or Workspace, depending on your setup.
Visual indicators: Tags show as small colored labels on tasks, making it easy to scan boards, lists, and calendars.
Flexible usage: You can use tags for workflows, clients, products, or any attribute that is not already a custom field.

Tags are especially powerful when combined with filters and search. With consistent tag usage, you can quickly drill down into related work across projects.

How to Create Tags in ClickUp

You can create new tags in ClickUp from multiple places. The most common way is directly from a task or from a view where tags are visible.

Create a ClickUp Tag from a Task

Open the task where you want to add a label.
Locate the Tags section in the task header or details area.
Click the tag area to open the tag selector.
Type the name for your new tag in the input field.
Select the option to create the new tag when it appears.
Optionally choose a color to visually distinguish the tag.

Once created, your new tag can be reused across other tasks in the same Space or Workspace, depending on your tag settings.

Create ClickUp Tags from a View

When working in List, Board, or other task views, you may see tag options in the header or filter panel. To create tags from a view:

Open the relevant view, such as List or Board.
Identify a task and click in the tag column or tag area.
Type a new label in the tag field.
Confirm to create the new tag and choose its color.

This method lets you add tags as you notice patterns in your work, such as a new campaign, feature, or client.

How to Apply Tags to Tasks in ClickUp

After creating tags, you can apply them to individual tasks or to multiple tasks at once.

Add a Tag to a Single Task in ClickUp

Open the task you want to label.
Click the Tags area.
Search for the tag by name or browse the list.
Click the tag to attach it to the task.

You can attach multiple tags to the same task to represent multiple attributes like team, status, or release.

Bulk Apply Tags in ClickUp

To speed up your workflow, apply tags to many tasks simultaneously:

Open a List or Board view with the tasks you want to update.
Select multiple tasks using the checkboxes or multi-select shortcuts.
Open the bulk action bar that appears.
Choose the option to manage Tags.
Select the tag or tags you want to add.
Confirm to apply them to all selected tasks.

Bulk tag editing is ideal when reorganizing large projects or when introducing a new labeling convention.

How to Manage Tags in ClickUp

Over time, you may need to rename, recolor, or remove tags to keep your Workspace organized. Tag management features help you maintain consistency across Spaces.

Rename and Recolor Tags in ClickUp

Open any task or view where the tag appears.
Click in the tag selector to open the full tag list.
Hover over the tag you want to edit.
Select the option to Edit the tag.
Change the name or color as needed.
Save your changes.

Updates usually apply everywhere the tag is used, so your reports and filters remain aligned with your new naming standard.

Delete or Remove Tags in ClickUp

If a tag becomes outdated, you can remove it from tasks or delete it entirely.

Remove from a single task: Open the task, click the tag, and deselect it.
Bulk remove: Use multi-select in a List view, then use bulk actions to remove a tag from many tasks at once.
Delete a tag: From the tag list, choose the option to delete it. This removes the tag from all tasks where it appears.

Review tags periodically to prevent your Workspace from becoming cluttered with unused or duplicate labels.

Filter and Search by Tags in ClickUp

Filtering by tags is one of the most powerful ways to slice your data in ClickUp.

Use Tag Filters in ClickUp Views

Open the view you want to filter, such as List or Board.
Click the Filter options in the view toolbar.
Select Tags as your filter type.
Choose one or more tags to include or exclude.
Apply the filter to show only tasks with the selected tags.

You can combine tag filters with other filters like assignee, status, or due date to narrow down your results further.

Search Tasks by Tag in ClickUp

To quickly find all tasks labeled with a specific tag:

Use the global search bar in your Workspace.
Type the tag name exactly or partially.
Look for results that match tasks, docs, or views influenced by that tag.

This makes it easy to jump between tag-based workstreams, such as client names or sprint numbers.

Best Practices for Tags in ClickUp

Consistent tag usage ensures you get accurate reporting and easy navigation.

Agree on naming standards: Decide as a team how to name tags, including capitalization and abbreviations.
Limit overlapping tags: Avoid creating several tags with the same meaning.
Use colors strategically: Color-code tags by category, such as department, urgency, or product line.
Audit regularly: Periodically review, merge, or delete tags you no longer need.

By following these simple guidelines, your ClickUp Workspace remains clean, scalable, and easy to search.

More ClickUp Tag Resources

For detailed, always-up-to-date reference information, see the official ClickUp help center section on tags at this tags guide.

If you want expert help designing a scalable tag strategy, automation, or workspace structure around your ClickUp implementation, you can explore specialized consulting services at Consultevo.

With a thoughtful tag strategy and the features described in this article, you can transform how you filter, track, and report on work in ClickUp, keeping every team aligned and focused.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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