Create and Edit Spaces in ClickUp
Spaces in ClickUp are top-level containers that let you organize teams, departments, or projects so your Workspace stays structured, secure, and easy to navigate.
This guide explains how to create new Spaces, edit existing ones, and manage Space settings step by step.
What are Spaces in ClickUp?
Spaces in ClickUp sit below your Workspace and above folders and lists. They are ideal for grouping work by team or function, such as Marketing, Product, or Operations.
Each Space can have its own settings, including:
- Privacy and member access
- Default views and task statuses
- ClickApps and features
- Templates and branding
Use Spaces to keep work streams separated while still collaborating across your Workspace.
How to create a new ClickUp Space
You can create a Space from the main Sidebar in your Workspace.
- Open the Sidebar. Make sure the left Sidebar is visible in your ClickUp Workspace.
- Find the Spaces section. Scroll to the Spaces area in the Sidebar.
- Click + Space. Select the option to create a new Space.
- Name your Space. Enter a clear, descriptive name such as “Marketing” or “Client Success”.
- Choose a color and icon. Customize the Space to make it easy to recognize.
- Set privacy and members. Decide who can access this Space and adjust permissions.
- Configure settings. Choose task statuses, features, and default ClickApps for the Space.
- Save and create. Confirm your choices to finish creating the Space.
Once created, your new Space appears in the Sidebar so you can start adding folders, lists, and tasks.
ClickUp Space privacy and sharing
Each Space can be public to your entire Workspace or limited to selected people.
- Public Spaces: Available to all members in the Workspace.
- Private Spaces: Restricted to invited members and guests only.
When creating or editing a Space in ClickUp, you can:
- Change a Space from public to private, or the reverse
- Add or remove members and guests
- Adjust default permissions for people in the Space
Use private Spaces to protect sensitive information while keeping other Spaces open for broad collaboration.
Customize ClickUp Space settings
Space settings control how work is organized and displayed within that area of your Workspace.
ClickUp Space statuses
Statuses define the steps a task moves through in your Space. To edit statuses for a Space:
- Open the Space menu from the Sidebar.
- Select Space settings or an equivalent option.
- Go to the Statuses section.
- Add, rename, reorder, or remove task statuses.
- Save your changes to apply them to tasks in that Space.
You can create simple workflows like To do, In progress, Complete or detailed pipelines tailored to your team.
Enable or disable ClickUp features
Within each Space, you decide which features to use so members see only what they need.
From the Space settings, you can typically:
- Enable or disable specific ClickApps
- Choose which views are available
- Control time tracking, tags, and custom fields
Adjust these options for each Space to support different workflows across your organization.
Branding and icons for ClickUp Spaces
Visual customization helps people quickly find the right Space.
- Pick a distinctive color for each Space.
- Choose an icon that represents the team or purpose.
- Rename the Space if the team or scope changes.
Keeping naming and colors consistent across Spaces makes your ClickUp Workspace easier to understand.
Edit or manage an existing ClickUp Space
You can update Space details at any time without affecting your overall Workspace structure.
- Open the Space menu. In the Sidebar, hover over the Space name and open its settings or options menu.
- Edit Space name, icon, or color. Adjust visual details to reflect your current team and branding.
- Change privacy settings. Switch between public and private or update members and guests.
- Modify statuses and features. Add or remove task statuses and enable or disable features.
- Save changes. Confirm your updates so they apply to the entire Space.
Editing a Space helps you keep your ClickUp structure aligned with how your organization actually works.
Using templates for ClickUp Spaces
Templates allow you to quickly recreate consistent Space structures.
When creating or editing a Space, you can:
- Save the current Space as a template
- Apply an existing template to a new Space
- Reuse statuses, views, and settings across teams
Templates are helpful when you onboard new teams or repeat similar workflows in ClickUp.
Best practices for organizing Spaces in ClickUp
To keep your Workspace clean and easy to manage, follow these tips:
- Create one Space per major department or function.
- Avoid creating too many small Spaces; use folders and lists instead.
- Standardize status names across Spaces where possible.
- Use private Spaces only for sensitive work that truly needs limited access.
- Review Space settings regularly as your team and processes evolve.
A well-planned Space structure saves time and reduces confusion for everyone using ClickUp.
More help with ClickUp Spaces
If you need a deeper breakdown of creating and editing Spaces, you can view the official documentation on the ClickUp Help Center at this source page.
For consulting, implementation, and Workspace strategy beyond the basics, you can also explore expert guides and services at Consultevo.
By setting up Spaces thoughtfully and using the available customization options, you can turn your ClickUp Workspace into a clear, scalable system for all your teams.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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