How to Use Voice Clips in ClickUp
Voice Clips in ClickUp let you quickly record audio messages, share them with your team, and even generate transcripts without leaving your workspace. This guide walks you through how to record, send, and transcribe Voice Clips so you can communicate faster and more clearly.
Voice Clips are available on the web app and desktop apps. They make it easy to capture context, reduce long written updates, and keep work moving without scheduling extra meetings.
What are Voice Clips in ClickUp?
Voice Clips are short audio recordings that you can add directly to tasks, comments, and other places where your team collaborates in ClickUp. They can be played back, replied to, and converted to text using AI-powered transcription.
Instead of typing long explanations, you can share your screen or talk through your ideas, then attach the recording to the exact place where work is happening.
Where You Can Use Voice Clips in ClickUp
You can create and share Voice Clips across several key areas in ClickUp:
- Task comments
- Assigned comments
- Chat views and task chats
- Any comment area that supports rich communication
Each Voice Clip lives right inside the relevant work item, so your team can always find the right context.
How to Record Voice Clips in ClickUp
Recording a Voice Clip in ClickUp only takes a few clicks. Follow these steps to get started.
Step 1: Open a task or chat in ClickUp
- Sign in to your workspace.
- Open the task, comment thread, or chat where you want to share your recording.
- Click in the comment box to activate the formatting toolbar.
Step 2: Start recording your Voice Clip
- In the comment toolbar, find and click the microphone icon to start a new Voice Clip.
- If prompted, allow your browser or desktop app to access your microphone.
- Speak clearly into your microphone to record your message.
While recording, you can:
- Pause and resume as needed.
- Cancel the recording if you want to start over.
Step 3: Review and attach your Voice Clip
- When you finish speaking, click the stop button.
- Review the recording using the built-in player.
- If you are satisfied, click to attach or send the Voice Clip with your comment in ClickUp.
If you are not happy with the result, you can discard the clip and start a new recording before sending.
How to Send Voice Clips in ClickUp
Once recorded, sending your Voice Clip in ClickUp is as simple as posting a comment.
- Ensure the Voice Clip is attached in the comment box.
- Add any extra written context if needed.
- Click the button to post or send your comment.
Your teammates will see the Voice Clip player directly in the thread. They can listen, reply with their own Voice Clips, or respond with text.
Tips for collaborating with Voice Clips in ClickUp
- Use short clips to keep updates focused.
- Mention teammates so they receive notifications.
- Combine a quick written summary with your recording for clarity.
- Use follow-up comments to track decisions made after listening.
How to Transcribe Voice Clips in ClickUp
You can turn your Voice Clips into text using AI-powered transcription, which makes it easier to search, skim, and reuse information stored in ClickUp.
Enable transcription for your Voice Clips
After recording or sending a Voice Clip, you can request a transcript if the feature is available in your workspace.
- Locate the Voice Clip inside the task or chat.
- Click the option or menu connected to the Voice Clip player.
- Select the option to generate or view a transcript.
The transcription processes your Voice Clip and then displays the text below or alongside the audio player.
Work with transcribed Voice Clips in ClickUp
Once your Voice Clip is transcribed in ClickUp, you can:
- Quickly scan the transcript instead of replaying the audio.
- Copy and paste important points into task descriptions, docs, or checklists.
- Search for keywords, decisions, or action items using the workspace search.
This is especially useful for long discussions, stakeholder feedback, or meeting-style updates.
Best Practices for Voice Clips in ClickUp
To get the most out of Voice Clips in ClickUp, keep these best practices in mind:
- Stay concise: Aim for short clips focused on a single topic or decision.
- Use clear titles or context: Add a short written summary above or below the clip.
- Structure follow-ups: Turn key points from the transcript into tasks or subtasks.
- Mind your environment: Record in a quiet place so the audio and transcription are clear.
ClickUp Voice Clips: Common Use Cases
Teams use Voice Clips in ClickUp for many types of communication, including:
- Daily status updates and standups.
- Design or product feedback walkthroughs.
- Quick client or stakeholder updates.
- Explaining complex tasks without long text blocks.
- Async handoffs between time zones.
Because Voice Clips are attached to the exact task or conversation, your team can revisit the recording and transcript any time they need more context.
More Resources for ClickUp Users
For advanced strategies, workspace optimization, and implementation tips around ClickUp and other productivity platforms, you can explore consulting resources from Consultevo.
To see the original help documentation used as the basis for this how-to guide, visit the official article on recording, sending, and transcribing Voice Clips in ClickUp here: Record, send, and transcribe Voice Clips.
Start Using Voice Clips in ClickUp Today
Voice Clips in ClickUp are a powerful way to communicate faster, share richer context, and keep everything organized in one place. By recording, sending, and transcribing audio directly inside your workspace, you reduce confusion, save time, and help teammates stay aligned.
Begin by trying Voice Clips on a single task or chat thread, then expand their use across your projects as your team becomes comfortable with this flexible communication tool.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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