Manage Doc Followers in ClickUp
Keeping the right people notified about important Docs in ClickUp is essential for smooth collaboration. By managing Doc followers, you can control who receives notifications about changes, comments, and mentions without overloading everyone’s inbox.
This guide explains how Doc followers work, how to add or remove them, and how permissions affect follower management so your workspace stays organized and focused.
What Are Doc Followers in ClickUp?
Doc followers are people who receive notifications about activity inside a specific Doc. Following a Doc helps team members stay updated on:
- New comments and replies
- Edits or updates to the content
- Mentions using the
@symbol
Managing Doc followers in ClickUp lets you decide who should stay informed, while preventing unnecessary notifications for people who do not need updates.
Who Can Follow a Doc in ClickUp?
In ClickUp, not everyone can automatically follow every Doc. The ability to view and follow a Doc depends on sharing and permission settings. People can follow a Doc if they meet one of these conditions:
- The Doc is shared with them directly or via a team, guest sharing, or public access.
- They have permissions to view or edit the Doc through a Space, Folder, or List where the Doc is stored.
Even when someone can see a Doc, they only become a follower in ClickUp when they are explicitly added as a follower, mention themselves, or choose to follow the Doc manually.
How Notifications Work for Doc Followers in ClickUp
Followers receive notifications based on their personal notification settings. In ClickUp, people can adjust which types of alerts they receive. Common notification types for Docs include:
- Being mentioned in a Doc comment or body text
- New comments or replies on threads they follow
- Edits or significant changes to Doc content
Even if someone is added as a Doc follower in ClickUp, they may not receive certain alerts if they have disabled those notification types in their profile settings.
How to View Doc Followers in ClickUp
You can quickly see who is following a specific Doc in ClickUp from the Doc header. This is useful when you want to check if key stakeholders are getting updates.
Steps to see Doc followers
- Open the relevant Doc in your workspace.
- Look at the top-right corner of the Doc for the follower icon or avatar group.
- Click the icon to open the follower list and view everyone currently following the Doc.
This follower list in ClickUp may show individuals, teams, and other entities that receive notifications about Doc activity.
How to Add Doc Followers in ClickUp
Adding followers ensures that the right people are always kept in the loop. You can add Doc followers manually or by using comments and mentions.
Method 1: Add followers from the Doc header
- Open the Doc you want to manage.
- In the top-right corner, click the follower or avatar icon.
- In the follower panel, start typing the name, email, or team you want to add.
- Select each person or team from the search results.
- Close the panel when you are done. The selected people are now Doc followers in ClickUp.
This method is best when you already know everyone who needs to be notified about the Doc.
Method 2: Add followers from a Doc comment
- Highlight the relevant text or open the comment sidebar.
- Click to add a new comment.
- Type
@followed by the name of the person or team you want to notify. - Select them from the mention list.
- Post the comment.
When you mention someone who has access to the Doc, they may automatically be added as a follower in ClickUp, ensuring they receive ongoing updates about that conversation.
How to Remove Doc Followers in ClickUp
Removing followers is helpful when someone no longer needs updates or has moved off a project. You can manage this directly from the follower list.
Steps to remove a follower
- Open the Doc in your ClickUp workspace.
- Click the follower or avatar icon in the top-right corner.
- In the follower list, locate the person or team you want to remove.
- Click the option to remove or uncheck their name from the list.
- Close the panel to save your changes.
Once removed, that person will stop receiving new notifications related to that Doc, unless they follow it again or are mentioned in future activity.
How to Follow or Unfollow a Doc Yourself in ClickUp
You can choose to follow or unfollow any Doc that you can access.
Follow a Doc
- Open the Doc.
- Click the follower or avatar icon at the top-right.
- If you are not already a follower, click the option to follow the Doc.
After following, your notification settings in ClickUp determine what types of alerts you receive.
Unfollow a Doc
- Open the Doc you want to stop following.
- Click the follower or avatar icon.
- Find your own name in the follower list.
- Click to remove yourself or toggle off your follower status.
You will no longer receive new notifications about this Doc unless you follow it again later or are explicitly mentioned.
Permissions and Limitations in ClickUp Doc Followers
Your ability to add or remove Doc followers in ClickUp may be limited by permissions and sharing rules.
- You must have access to the Doc to manage followers.
- Workspace owners or admins may restrict who can share or adjust follower lists.
- Guests or limited users might not be able to add other people as followers, depending on workspace settings.
If you cannot adjust the follower list in ClickUp, check with a workspace owner or admin to confirm your permissions.
Best Practices for Managing Doc Followers in ClickUp
To keep notifications meaningful and prevent clutter, use these practical tips:
- Add only people who truly need ongoing updates for the Doc.
- Use teams as followers when entire groups need visibility.
- Remove followers when a project closes or a person leaves the initiative.
- Encourage team members to review their notification settings in ClickUp to match their preferences.
Following these practices helps maintain a balanced notification flow across your workspace.
Learn More About Docs in ClickUp
For more detailed, official guidance on managing Doc followers, visit the ClickUp help center article on adding and removing Doc followers. This resource includes the latest updates and any changes to Doc behavior.
If you are optimizing documentation, workflows, or AI content strategies around ClickUp, you can also explore specialized consulting services at Consultevo for additional support.
By understanding how Doc followers function in ClickUp and using the tools described above, you can ensure that each Doc notifies exactly the right people and keeps your projects aligned.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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