How to Build Playlists in ClickUp

ClickUp makes it simple to turn scattered song ideas, media files, and creative tasks into organized playlists you can actually use. This how-to guide walks you through building a playlist system that keeps your tracks, projects, and collaborators perfectly aligned.

Using the playlist templates and features described on the official ClickUp playlist templates page, you can adapt the same structure for music production, content planning, or any media workflow.

Plan Your Playlist Workflow in ClickUp

Before you start building, decide how you want to organize your playlists in ClickUp. You can treat each playlist as a list of tasks, or group several playlists inside one folder or space.

For most teams, this structure works well:

• Space: Music, Media, or Creative Production
• Folder: Albums, Shows, Campaigns, or Clients
• List: Individual playlist (e.g., “Workout Mix” or “Episode 01 Soundtrack”)
• Task: Single track, clip, or media item

This setup makes it easy to filter, sort, and reuse your playlists inside ClickUp.

Create a Playlist List in ClickUp

Once your structure is clear, you can create a dedicated playlist list inside ClickUp.

Step 1: Set up a Playlist Space in ClickUp

1. Open your workspace and click the + icon to add a new Space.
2. Name it something like Music & Playlists or Media Library.
3. Choose your default features (tasks, docs, dashboards, etc.) to match your workflow.

This space becomes the home for all of your playlists in ClickUp.

Step 2: Add a Folder for Projects or Albums

1. Inside your new space, click + New Folder.
2. Name the folder by project type, such as Albums, Shows, or Content Series.
3. Turn on task statuses that match your process (for example: Idea, In Progress, Mixed, Mastered, Released).

Each folder can contain multiple playlist lists in ClickUp, making it easier to stay organized across big projects.

Step 3: Create Your First Playlist List

1. Open the folder and click + New List.
2. Name the list after your playlist, such as Summer Roadtrip Playlist or Episode 01 Playlist.
3. Add a short description to explain the purpose, mood, or audience for this playlist.

Now you have a dedicated place inside ClickUp for songs and media tied to this playlist.

Use Custom Fields for Playlist Details in ClickUp

Custom fields let you turn each task into a structured track card inside ClickUp, so you can manage more than just a song title.

Recommended Custom Fields for Playlists

Add these custom fields to your playlist list in ClickUp:

• Artist (Text)
• Album / Source (Text)
• Genre (Dropdown or Labels)
• Mood (Dropdown, e.g., Chill, Hype, Dark, Uplifting)
• Key (Text or Dropdown)
• BPM (Number)
• Length (Time or Text)
• Priority (Flags for must-have tracks)
• Usage Rights / License (Dropdown or Text)

You can also add URL fields for streaming links, stems, or reference tracks, all stored neatly in ClickUp.

How to Add Custom Fields in ClickUp

1. Open your playlist list in ClickUp.
2. Switch to List view if you are not already there.
3. Click + at the top of the columns and select + Add Custom Field.
4. Choose a field type (Text, Number, Dropdown, URL, etc.).
5. Name the field (for example, BPM) and click Create.

Repeat for each field you need. Your playlist tasks will now show all key song details at a glance.

Build and Organize Playlist Tasks in ClickUp

With your structure ready, start adding tracks as tasks inside ClickUp.

Step 1: Add Tracks as Tasks

1. Click + New Task in your playlist list.
2. Use the Task name as the track title.
3. Fill in custom fields like Artist, BPM, and Mood.
4. Paste stream or file links into the description or a URL field.
5. Attach files such as stems, mixes, or artwork if needed.

Each task now represents a single playlist item you can move, sort, and filter inside ClickUp.

Step 2: Arrange Playlist Order

To set playback order or story flow in ClickUp:

• Drag and drop tasks in List view to rearrange track order.
• Use a Number custom field named Track # to lock in a precise sequence.
• Sort by Track # when you need to return to the final order.

This is especially useful for albums, podcasts, or live show playlists where sequence matters.

Visualize Playlists with ClickUp Views

Different views in ClickUp help you see the same playlist from new angles, such as status, mood, or project phase.

Use Board View for Workflow Stages

Board view lets you drag tracks between stages, making it perfect for creative production in ClickUp.

1. Open your playlist list and click + View.
2. Select Board.
3. Group by Status or a custom field such as Production Stage.
4. Drag tasks between columns as tracks move from Idea to Released.

This turns your playlist into a visual pipeline in ClickUp.

Use Table View for Technical Details

When you need to compare BPM, key, or length across tracks, Table view in ClickUp is ideal.

1. Add a Table view to your playlist list.
2. Show columns for BPM, Key, Length, and Mood.
3. Sort or filter to find the right tracks for transitions or mixes.

This makes it easy to fine-tune playlists for DJ sets, workouts, or specific scenes.

Collaborate on Playlists in ClickUp

Playlists often involve multiple stakeholders—artists, producers, editors, or clients. ClickUp helps keep everyone in sync.

Comment, Tag, and Assign Owners

• Use task comments for detailed feedback on specific tracks.
• @mention teammates when you need approvals or suggestions.
• Assign tasks to an owner for edits, mixing, or licensing follow-up.
• Use subtasks for actions like Record vocals, Mix, or Legal review.

This turns each playlist item into a mini-project managed entirely inside ClickUp.

Save and Reuse Playlist Templates in ClickUp

If you create playlists frequently, turn your setup into a reusable template inside ClickUp so you do not have to rebuild it every time.

How to Create a Playlist Template

1. Open a playlist list you want to reuse.
2. Make sure all custom fields, views, and default statuses are in place.
3. Click the list settings menu (three dots) in ClickUp.
4. Select Save as Template.
5. Name your template (for example, Podcast Episode Playlist or DJ Set Playlist).

Next time you need a playlist, apply the template and start adding tracks immediately.

Optimize Your Playlist System Beyond ClickUp

To design more advanced workflows, automations, and taxonomy around playlists, you can combine ClickUp with expert consulting and strategy work.

For help building scalable content and media operations that integrate cleanly with ClickUp, explore the services at Consultevo. They can help you connect process design, documentation, and automation so your playlist workspace grows smoothly as your catalog expands.

Next Steps for Using ClickUp Playlist Templates

Using the patterns and ideas from the official playlist templates in ClickUp, you can:

• Centralize all track and media information in one hub.
• Standardize production steps with statuses and templates.
• Visualize playlist progress with boards and tables.
• Collaborate easily with artists, editors, and clients.

Revisit the ClickUp playlist templates article whenever you need inspiration for new views, fields, or workflows. With a solid playlist system in ClickUp, your creative work stays organized, trackable, and ready to publish.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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