How to Recreate Figma Timelines in ClickUp

ClickUp lets you recreate visual Figma-style timelines so you can plan, track, and manage projects in one place instead of juggling multiple tools.

This step-by-step guide shows you how to build clear project timelines, customize them for your workflows, and keep your whole team aligned.

Why Build Figma-Style Timelines in ClickUp

Figma timelines are great for visual planning, but they are not designed for full project execution. Rebuilding them inside ClickUp gives you:

• A single source of truth for tasks, owners, and due dates
• Real-time progress tracking and automation
• Custom views for different stakeholders
• Dependencies, priorities, and workload insights

Instead of manually updating static designs, your timeline and work stay perfectly in sync.

Step 1: Set Up a Workspace and Space in ClickUp

Before you design your first timeline, organize your environment in ClickUp so projects stay tidy and scalable.

1. Create or open your Workspace. This is your company or team hub.
2. Add a Space dedicated to your department or project type (for example, Product Design, Marketing, or Engineering).
3. Define key folders inside the Space to group similar initiatives, such as “Product Launches” or “Quarterly Roadmaps.”

Having a clear hierarchy makes it easier to reuse and adapt your timeline structures later.

Step 2: Create a List for Your Timeline in ClickUp

Each Figma-style timeline you want to manage should live in its own List in ClickUp.

1. Open your chosen Space and Folder.
2. Click + New List and give it a descriptive name such as Q3 Product Roadmap or Website Redesign Timeline.
3. Add a brief description so team members know what the timeline covers and how to use it.

Lists act as containers for all the tasks that will appear on your timeline.

Step 3: Build the Timeline View in ClickUp

Now you can convert your List into a visual plan similar to a Figma timeline using native views in ClickUp.

1. Open your List.
2. Click + View at the top.
3. Select Timeline or Gantt depending on how you prefer to see time.
4. Name the view, for example Project Timeline or Release Plan.

Once your view is created, you will see tasks laid out across dates, which you can adjust with simple drag-and-drop edits.

Step 4: Add Tasks and Milestones in ClickUp

To mirror your Figma timeline bars, you will convert each key activity into a task in ClickUp.

1. In your List, click + New Task for each activity or phase.
2. Give each task a clear, action-oriented name.
3. Assign start dates and due dates so the task appears correctly on the Timeline view.
4. Use subtasks to break large phases into smaller steps.
5. Mark pivotal points as milestones (for example, design sign-off, development complete, launch date).

This structure allows your ClickUp timeline to show both high-level phases and detailed execution work.

Step 5: Customize Fields to Match Your Figma Timeline

Figma timelines often rely on color, grouping, and labels. You can recreate those details in ClickUp using custom fields.

• Status fields to reflect stages like Planned, In Progress, and Complete
• Custom dropdowns for workstreams, teams, or product areas
• Priority for critical tasks versus nice-to-have work
• Tags to mirror labels or annotations from your Figma file

These fields become powerful filters and grouping options that keep your ClickUp views clean and insightful.

Step 6: Design Multiple ClickUp Views for the Same Timeline

Different stakeholders need different levels of detail. With multiple views in ClickUp, you can satisfy everyone without duplicating work.

Create Stakeholder-Friendly Timeline Views in ClickUp

Build a high-level Timeline or Gantt view that shows only top phases and milestones.

• Group by status or assignee to show who owns each phase.
• Hide unnecessary custom fields for executives.
• Use color-coding to quickly distinguish workstreams.

Create Execution Views in ClickUp

For delivery teams, add more actionable views linked to the same tasks:

• Board view for Kanban-style workflow
• List view with detailed fields for prioritization
• Calendar view for schedule-focused roles

Every change in one view is instantly reflected in the others, keeping your entire ClickUp environment synchronized.

Step 7: Use Templates to Standardize ClickUp Timelines

Once you are happy with your setup, save it as a template so you can roll out consistent Figma-style timelines across future projects.

1. Open the List containing your timeline.
2. Use the List settings menu and select Save as Template.
3. Choose which tasks, fields, views, and settings to include.
4. Name the template clearly, such as Product Launch Timeline Template.

Next time you begin a similar initiative, you can spin up a ready-made ClickUp timeline in seconds.

Step 8: Keep Your Timeline Updated in ClickUp

A powerful timeline is always accurate. Use built-in features in ClickUp to keep your plan and reality aligned.

• Dependencies to define what must be finished before the next step begins
• Automations that update statuses or notify owners when dates change
• Workload view to balance team capacity against your schedule
• Comments and task descriptions for clear communication and decisions

By managing work directly in ClickUp instead of updating external designs, your Figma-style timelines remain live and trustworthy.

Tips to Migrate Figma Timelines into ClickUp

If you already have timelines in design files, follow this simple approach to recreate them in ClickUp without losing clarity.

1. Audit your existing timeline. Identify phases, owners, dates, and any annotations you rely on.
2. Map elements to ClickUp fields. Decide which items become tasks, subtasks, tags, or custom fields.
3. Rebuild the structure once as a template rather than manually every time.
4. Share the new ClickUp timeline with stakeholders and phase out the static design as your source of truth.

This migration reduces duplication and ensures everyone works from the same up-to-date schedule.

Where to Learn More About ClickUp Timelines

For a deeper look at timeline and project templates inspired by Figma, explore the original guide at this article on Figma timeline templates. You can also study additional project management best practices and optimization strategies via resources such as Consultevo, which covers broader implementation and workflow design topics.

With a single, well-structured timeline in ClickUp, your team can enjoy the visual clarity of Figma along with the power of full project execution in one platform.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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