ClickUp Meeting Time Tracking Guide

ClickUp includes AI agent tools that can automatically track meeting duration so you always know how long each conversation lasts without manual timers or extra admin work.

This step-by-step guide explains how to enable, configure, and use the meeting duration tracking feature so your team gets accurate time data from every call.

What Meeting Duration Tracking Does in ClickUp

The meeting duration feature uses AI agents to calculate how long a call runs from the moment it starts until it ends. This data can be attached to tasks or records, giving you precise insights into time spent on collaboration.

Key benefits include:

• Automatic capture of total meeting time.
• No need to start or stop a manual timer.
• Consistent tracking across all supported meetings.
• Structured data for reporting and analysis.

The feature is fully integrated so it works quietly in the background while you focus on the conversation.

How ClickUp AI Agents Track Meeting Duration

AI agents in ClickUp monitor the call lifecycle and use system timestamps to calculate duration. When the meeting ends, the agent saves a precise value that can be displayed, referenced in summaries, or used in reporting flows.

At a high level, the process is:

1. Detect when the meeting starts.
2. Record the start time.
3. Detect when the meeting ends.
4. Record the end time.
5. Compute the difference to get the final duration.
6. Store that duration in the connected record or task.

This automated approach avoids human error and makes time-tracking consistent across your workspace.

Prerequisites for Using ClickUp Meeting Tracking

Before you start using meeting duration tracking, make sure you have:

• Access to AI agents within your workspace.
• Permission to configure or use AI features for meetings.
• Any required integrations or meeting tools connected if applicable.

If your workspace is managed by an administrator, verify that AI capabilities are enabled so the agent can capture call details.

How to Enable Meeting Duration Tracking in ClickUp

Follow these steps to turn on AI-based meeting duration tracking:

Step 1: Access AI Agent Settings in ClickUp

First, open the area where AI agents are configured. Locate the section dedicated to meeting-related actions or call automation.

In this section you can review what the agent can do, including how it handles meeting data and which fields it updates after each call.

Step 2: Turn On Duration Tracking

Next, activate the setting that allows the agent to track the length of each meeting. Depending on your interface configuration, this may appear as a toggle or an option within a meeting template or automation rule.

Make sure duration tracking is explicitly enabled so the agent calculates and stores the total time of each call.

Step 3: Choose Where Duration Is Stored

Decide how you want to store the meeting duration captured by the agent. Common choices include:

• A dedicated field that lists the meeting length.
• A task property that logs the time spent in minutes.
• A structured data point used by reporting dashboards.

Map the duration output to the field or property that best supports your team’s reporting structure.

Step 4: Link the Agent to Meeting Workflows in ClickUp

Once duration tracking is enabled, connect the AI agent to the workflows that create or manage meetings. This could mean:

• Attaching the agent configuration to a meeting template.
• Adding the agent to an automation that runs whenever a call starts.
• Ensuring the same agent handles both call summaries and duration.

By attaching the agent to consistent workflows, every eligible meeting will receive accurate duration tracking automatically.

Using ClickUp to Track Time for Each Meeting

After configuration, AI agents will handle the time tracking for you. Here is how the experience typically looks for end users.

Starting a Meeting in ClickUp

When you begin a meeting through the associated workflow, the AI agent detects that the session has started. No extra action is required from participants.

The system silently logs the start time while you focus on the agenda, notes, and decisions.

Ending a Meeting and Saving Duration

When the meeting ends, the AI agent records the stop time, calculates the duration, and saves it to the configured field or record. The duration might appear as:

• Total minutes spent in the call.
• Hours and minutes displayed alongside the meeting title.
• A tracked value visible inside related tasks or summaries.

This means every completed call includes a precise measurement of how long the meeting lasted.

Viewing Meeting Duration Data in ClickUp

To review meeting durations captured by the AI agent, open the tasks or records linked to your calls. Look for the duration field you selected during setup.

Depending on your configuration, you may be able to:

• Sort or filter by meeting length.
• Include duration fields in reports or dashboards.
• Compare time spent across different projects or clients.

The duration data provides a clear understanding of how much time is devoted to collaborative work.

Best Practices for ClickUp Meeting Duration Tracking

For reliable results, keep these practices in mind:

• Use standard meeting templates so every call follows the same structure.
• Confirm that the correct AI agent is attached to all relevant workflows.
• Avoid manually changing the duration field unless you must correct an obvious error.
• Regularly review reports to identify unusually long or short meetings.

Aligning your process with these recommendations helps you maintain clean, consistent data.

Advanced Reporting With ClickUp Meeting Data

Once you have a history of meetings with tracked durations, you can analyze how time is invested across your organization.

Common use cases include:

• Identifying teams with heavy recurring meeting loads.
• Comparing meeting time across projects or accounts.
• Assessing whether calls are growing longer over time.
• Evaluating whether certain types of meetings can be shortened or replaced with async updates.

Because the AI agent records duration automatically, your reports reflect actual usage rather than estimates.

Learn More About ClickUp AI Agents

To explore additional capabilities such as summaries, action item extraction, and other automation options, review the official feature details at this ClickUp AI agents page. It explains how meeting-related tools work together to streamline collaboration.

If your organization needs broader consulting on workspace configuration, automation, and AI usage, you can also visit Consultevo for expert guidance and implementation services.

Next Steps With ClickUp Meeting Tracking

By configuring AI agents to track meeting duration, you unlock accurate, automated time data that supports better planning and reporting. Enable the feature, attach it to your meeting workflows, and start using the captured durations to make informed decisions about how your team spends its time.

With this setup, every future meeting becomes a structured data point you can measure, compare, and optimize in your ClickUp workspace.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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