Create a Timeline view in ClickUp

Use ClickUp to visualize work over time with a Timeline view, so you can plan schedules, balance workloads, and keep projects on track across your Workspace.

This guide walks you through creating, customizing, and sharing a Timeline view, strictly based on the official product documentation.

What is a Timeline view in ClickUp?

The Timeline view in ClickUp displays tasks along a horizontal timeline so you can see when work starts, when it ends, and how tasks overlap.

Timeline is especially useful for:

Planning projects with flexible start and end dates
Visualizing workloads across team members
Identifying schedule conflicts and gaps
Tracking progress over days, weeks, or months

Where you can use a ClickUp Timeline view

You can add a Timeline view in ClickUp to different levels of your hierarchy, depending on how broadly you want to see tasks.

Workspace level: View tasks across your entire Workspace.
Folder level: Focus on tasks stored in a specific Folder.
List level: View tasks in a single List for detailed planning.
Everything view: See tasks from all Spaces that you have permission to access.

Choose the level that matches the scope of work you need to manage.

How to create a ClickUp Timeline view

Follow these steps to create a Timeline view in ClickUp from any Space, Folder, List, or the Everything level.

Open the Space, Folder, List, or Everything page where you want to add the view.
At the top of the screen, locate the row of view tabs.
Click the + View button.
From the dropdown menu, select Timeline.
Enter a name for your new Timeline view if prompted.
Choose whether the view should be private (visible only to you) or shared with your team.
Click Add View to create it.

Once created, your new Timeline view loads with tasks placed according to their dates.

Set up dates for your ClickUp Timeline view

The Timeline view in ClickUp relies on task dates to position each task. Without dates, tasks cannot appear in the correct place on the timeline.

Define dates for tasks in ClickUp

To ensure tasks appear correctly in the Timeline view:

Open a task from your Timeline or from any other view.
Add a Start date and a Due date using the date picker.
Save the task to update the Timeline.

Tasks that have only a single date may appear as short items on the timeline, while tasks with both a start and due date appear as a bar spanning the full duration.

Adjust date ranges on the ClickUp Timeline

In the Timeline view, you can interact directly with tasks to change their dates:

Drag a task bar left or right to shift its schedule.
Drag the ends of the task bar to lengthen or shorten its duration.
Use the zoom controls to change the visible date range.

These changes automatically update the task dates everywhere in ClickUp.

Customize your ClickUp Timeline view

After creating a Timeline view in ClickUp, you can customize it to match your workflow and improve visibility.

Adjust time scale and zoom

Use the controls along the top of the Timeline to set the level of detail you need:

Switch between day, week, or month scales.
Zoom in for short-term scheduling.
Zoom out for long-term roadmaps and planning.

Group and filter tasks in ClickUp

To focus on the right work in your Timeline view, use grouping and filters:

Group by: Organize tasks by assignee, status, List, or other options to see workloads and categories.
Filter: Show only tasks that match conditions such as status, priority, or tag.

Combining grouping and filtering helps you analyze workloads across your ClickUp team and keep the timeline clear.

Sort tasks for better visibility

Use sorting options to control the order of tasks in lanes within your Timeline view:

Sort by priority to surface the most important work.
Sort by status to see progress stages.
Sort by start or due dates to quickly find upcoming tasks.

Share and manage a ClickUp Timeline view

Once your Timeline view is set up in ClickUp, you can share it and manage its visibility for your Workspace.

Share a Timeline view with your team

To share a Timeline view in ClickUp:

Open the Timeline view you created.
Click the view settings menu (three dots) next to the view name.
Choose the option to make the view visible to others or to share it with specific people or teams, depending on your permissions.

Team members with access can then open the same Timeline, apply their own filters, and interact with tasks according to their permissions in ClickUp.

Pin and favorite your ClickUp Timeline

To keep a frequently used Timeline view easy to find:

Pin the view so it remains visible in the view bar.
Add it to your favorites for quick access from anywhere in ClickUp.

This is especially helpful for project leads who manage schedules daily.

Tips for using a ClickUp Timeline view effectively

Make the most of the Timeline view in ClickUp by following these best practices.

Keep dates up to date: Regularly adjust task dates so the timeline always reflects reality.
Use clear task names: Descriptive names make it easier to scan the timeline quickly.
Leverage statuses and priorities: Combine visual timelines with meaningful statuses for progress tracking.
Review workloads: Group by assignee to see who might be overloaded or underutilized.
Combine views: Pair Timeline with List or Board views in ClickUp for deeper task details.

Learn more about the ClickUp Timeline feature

For the full official documentation on creating and sharing a Timeline view in ClickUp, visit the product help center article here: Create and share a Timeline view.

If you need expert help optimizing how you use ClickUp across your organization, you can also consult a specialist implementation partner such as Consultevo to design scalable workflows and views.

By setting up a clear Timeline view in ClickUp, you gain a visual schedule that keeps your projects organized, your team aligned, and your deadlines visible at every stage of your work.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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