Build a Wiki in ClickUp

Creating a structured wiki in ClickUp helps your team store, organize, and share knowledge in a single, searchable workspace. This guide walks you through setting up wiki-style documentation so everyone can quickly find the information they need.

What a ClickUp Wiki Can Do

A wiki in ClickUp is a collection of connected Docs and pages that work as a central knowledge base. You can use it to document processes, onboarding, product information, or internal policies.

With a well-organized wiki, teammates can:

• Browse topics through nested pages and clear hierarchy.
• Search for answers directly in the workspace.
• Collaborate in real time on shared documentation.
• Keep information versioned, reviewed, and up to date.

Plan Your ClickUp Wiki Structure

Before creating content, outline how your wiki in ClickUp should be structured. A clear plan makes navigation easier and prevents duplication.

Common top-level categories include:

• Company overview and key policies.
• Team handbooks and role guidelines.
• Product or service documentation.
• Internal tools, workflows, and SOPs.
• Onboarding and training resources.

Decide what should be a high-level Doc and what belongs as nested pages. Think in terms of broad categories first, then break them down into specific topics.

Create a Wiki Doc in ClickUp

You can create a wiki-style Doc directly in any part of your ClickUp workspace and then grow it into a full knowledge base.

Step 1: Open or Create a Space in ClickUp

1. Open your workspace sidebar.
2. Select the Space where your wiki will live, or create a new Space dedicated to documentation.
3. Decide if this Space will be for one team, a department, or your entire organization.

Step 2: Create a Doc for the Wiki

1. In the chosen Space, click the + Doc option where it is available in your ClickUp interface.
2. Give your Doc a clear name, such as “Company Wiki” or “Product Knowledge Base”.
3. Add a short introduction section that explains the purpose of the wiki and how to use it.

This primary Doc will act as the entry point for your entire wiki.

Organize Content with Nested Pages in ClickUp

Nested pages let you organize your wiki content in a hierarchy. Each main topic can contain related subpages, making your ClickUp documentation easier to navigate.

Step 3: Add Main Topic Pages

1. Inside your wiki Doc, create your first page for a major topic, like “Getting Started” or “Team Handbook”.
2. Use headings to outline the content on the page.
3. Repeat this for each major topic you defined during planning.

Step 4: Create Subpages for Detailed Topics

1. Under each main topic page, add subpages for specific subjects, such as “New Hire Checklist” or “Meeting Guidelines”.
2. Indent or nest these pages so they appear clearly in the Doc’s sidebar.
3. Keep page names short but descriptive so users can quickly identify what each page covers.

As your ClickUp wiki grows, nested pages reduce clutter and keep everything traceable.

Connect Wiki Docs Using Relationships

Relationships help you connect Docs and tasks to your wiki, making ClickUp a hub for both knowledge and work execution.

Step 5: Link Related Tasks and Docs

1. Open a wiki page that references a specific task, workflow, or project.
2. Use the relationship or linking options in your Doc to connect relevant tasks, lists, or other Docs.
3. Label or describe the relationships so readers know why items are linked, for example “Related Process” or “Implementation Tasks”.

This creates context between documentation and operational work without duplicating information inside ClickUp.

Step 6: Build Navigation Links

1. Add a table of contents or navigation section at the top of your main wiki Doc.
2. Insert links that point to important wiki pages, such as policies, guides, or FAQs.
3. From each major page, add links back to the home page or other frequently visited sections.

Cross-linking pages improves user experience and encourages deeper exploration of your ClickUp wiki.

Use Templates to Standardize Your ClickUp Wiki

Templates make your wiki in ClickUp consistent and faster to maintain. Define reusable formats for common documentation types.

Step 7: Create a Standard Page Template

1. Pick an existing page that’s well structured, with headings, bullet points, and sections.
2. Save this page as a template directly inside the Doc.
3. Give the template a clear name, like “Process Documentation Template” or “Feature Spec Template”.

Teammates can then apply this template when creating new wiki pages in ClickUp, keeping style and layout uniform.

Step 8: Apply Templates to New Content

1. When you add a new wiki page, choose your saved template from the template options.
2. Fill in the placeholder sections with topic-specific information.
3. Ensure headings and formatting remain consistent with the rest of your wiki.

Standardization makes your ClickUp wiki easier to scan and understand across teams.

Control Access and Permissions in ClickUp

Permissions determine who can view, edit, or manage your wiki content in ClickUp. Setting these correctly protects sensitive information while enabling collaboration.

Step 9: Set Wiki Doc Permissions

1. Open your main wiki Doc.
2. Access the sharing or permissions settings available for Docs in ClickUp.
3. Choose who can view, comment, or edit the wiki, such as specific users, teams, or the entire workspace.

Use view-only access for reference documentation and grant edit access to owners or subject matter experts who maintain the wiki.

Step 10: Manage Sensitive Sections

1. Identify pages or sections that contain restricted information.
2. Adjust permissions to limit access to those pages where supported.
3. Review permissions regularly to ensure they still align with team roles and responsibilities.

Clear permission settings keep your ClickUp wiki secure and reliable as a single source of truth.

Maintain and Improve Your ClickUp Wiki

Once your wiki is set up, regular maintenance keeps it accurate and useful.

• Schedule periodic reviews of key pages to remove outdated content.
• Encourage team members to suggest updates or flag gaps.
• Use comments and suggestions for peer review before publishing major changes.
• Track how teammates use the wiki and refine navigation based on feedback.

Over time, your ClickUp wiki will evolve into a comprehensive knowledge system that supports daily work and onboarding.

More Resources for ClickUp Wikis

You can learn more details about the product features used in this guide by reviewing the official article on the ClickUp Help Center: Create a wiki.

For broader workspace strategy, documentation planning, and implementation help beyond this article, you can visit Consultevo for additional guidance and services.

By following these steps and best practices, you can build a scalable, easy-to-navigate wiki in ClickUp that keeps your organization’s knowledge organized and accessible.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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