Manage Workspace Access in ClickUp

Managing who can access your Workspace in ClickUp is essential for security, compliance, and clean collaboration. This guide explains how owners and admins can remove or disable members, guests, and teams, what happens to their data, and how to handle common access issues.

These steps summarize the official instructions from the ClickUp help center article on removing people from a Workspace.

Access roles and permissions in ClickUp

Before you remove someone, confirm that you have the right permissions in ClickUp. Only certain roles can change Workspace access.

Workspace owner: Full control over the Workspace and billing.
Admin: Can manage people and permissions, including removing users from the Workspace.
Member: Standard user with no rights to remove others from the Workspace.
Guest: Limited access to specific items only; cannot remove other people.

If you do not see the options described below in your ClickUp settings, your account likely does not have owner or admin rights.

Prepare to remove someone from ClickUp

Before removing a user or team from ClickUp, review these points to avoid accidental data loss or permission problems:

Reassign tasks: Make sure any critical tasks assigned to the person are reassigned so workflows stay active.
Check shared items: Confirm that Docs, views, and Folders shared with the person also remain available to others.
Confirm their role: Note whether they are a member, admin, or guest in ClickUp, as the removal options and impact can differ.
Communicate change: If appropriate, inform your team that the person’s access will be removed and who will take over their responsibilities.

Remove a member or admin from a ClickUp Workspace

Workspace owners and admins can remove people directly from the ClickUp settings. Use these steps to remove a full member or admin from your Workspace.

Steps to remove a member or admin

Sign in to your ClickUp account and open the Workspace where the person currently belongs.
Click your Workspace avatar or profile image, then open the Settings menu.
In the settings sidebar, locate and select the section that lists People or Members for your ClickUp Workspace.
Find the user you want to remove. You can usually search by name or email address.
Open the user options menu, typically represented by three dots or a similar icon.
Select the option to Remove or Remove from Workspace.
Review any confirmation message that explains what will happen to their access and data.
Confirm the removal to complete the process.

After removal, the person will no longer be able to log into this ClickUp Workspace. Their historical activity, such as comments and task history, is preserved so you can still audit past work.

What happens to tasks and data

When you remove someone from your ClickUp Workspace:

The person immediately loses access to all Workspace content.
Tasks they created and comments they made remain in place for reference.
Tasks assigned to them can still exist, but you should reassign them to active team members so work continues.
Any private items that only they could see are no longer actively managed, so review ownership beforehand when possible.

Disable a member instead of removing them in ClickUp

In some cases, disabling a user in ClickUp is a better choice than fully removing them. Disabling helps preserve task assignments and access history while preventing the user from logging in.

When to disable users

Consider disabling rather than removing a member in ClickUp when:

You need to temporarily suspend their access, such as for a leave of absence.
You want to keep their profile for audit or reporting purposes.
Reactivating the same account later is likely, and you want a simple way to restore access.

Steps to disable a member

Open your ClickUp Workspace and go to Settings from your avatar menu.
Navigate to the People or Members list for the Workspace.
Find the user you want to disable.
Open the options menu for that user.
Select Disable or an equivalent option that turns off their access without deleting them.
Confirm the action when prompted.

Once disabled, the person cannot log in to your ClickUp Workspace, but their user record and assignments typically remain available for reference.

Remove a guest from your ClickUp Workspace

Guests in ClickUp have limited access to specific tasks, Docs, or views that you share with them. Removing a guest is appropriate when external partners or clients should no longer see Workspace content.

Steps to remove a guest

Go to Settings in your ClickUp Workspace.
Open the area that lists Guests separately from full members.
Locate the guest by name or email.
Open the options menu next to the guest.
Choose Remove or Remove guest from Workspace.
Confirm that you want to revoke the guest’s access in ClickUp.

After removal, the guest can no longer open shared items or sign in to this Workspace. You can always invite them again later if they need renewed access.

Remove or manage teams in ClickUp

Teams in ClickUp group multiple users for simpler sharing and permissions management. When re‑organizing your company structure, you might need to change or remove teams.

Edit or remove a team

Open the Settings area of your ClickUp Workspace.
Navigate to the Teams section, where existing teams are listed.
Select the team you want to edit or remove.
To adjust membership, add or remove individual users from the team.
To fully remove the team, look for an option such as Delete team or Remove team.
Review the impact on sharing, since Spaces, Folders, or Lists might be shared with that team in ClickUp.
Confirm the removal when you are satisfied with the changes.

Removing a team does not necessarily remove the individual users from your ClickUp Workspace. It only changes how permissions and sharing are grouped.

Troubleshooting removal issues in ClickUp

If you cannot remove or disable someone, there are a few common causes within ClickUp to check.

Insufficient permissions: You must be a Workspace owner or admin to remove or disable people.
Billing or seat limits: On paid plans, user changes might be affected by how seats are managed in ClickUp.
Multiple Workspaces: The person may still belong to another Workspace. Confirm you are editing the correct one.
Pending invitations: If a user has not accepted an invite yet, remove or cancel the invitation from the same People or Guests area.

If problems continue, review the official instructions in the ClickUp support article or contact ClickUp support from within your account.

Best practices for secure access management in ClickUp

Strong access management policies help keep your data safe in ClickUp. Consider the following best practices:

Review Workspace members and guests on a regular schedule.
Immediately remove or disable users who leave your organization.
Use teams in ClickUp to simplify permission updates during reorganizations.
Limit guest access to only the tasks and Docs they truly need.
Audit admin and owner roles to ensure only trusted people can manage access.

For broader strategy on process design, automation, and Workspace organization, consulting partners such as Consultevo can help you structure ClickUp for scalable, secure collaboration.

Summary: Control who can access your ClickUp Workspace

By using the People, Guests, and Teams settings, you can control exactly who has access to your ClickUp Workspace and what they can see. Removing or disabling users, updating teams, and reviewing access regularly ensures that only the right people can view and edit your projects and documents while historical work remains intact for reference.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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