How to Use ClickUp for Video Game Skills Coaching

ClickUp provides a powerful workspace for building a complete video game skills coaching system, from collecting player preferences to delivering personalized practice plans and tracking results.

This step-by-step how-to guide walks you through setting up tasks, forms, AI agents, and coaching workflows so you can deliver structured, repeatable coaching sessions for any game.

Understand the ClickUp Game Coaching Blueprint

The video game skills coaching blueprint in ClickUp is built around a few key ideas:

• Standardized questions to understand each player
• Reusable workflows for assessment and practice planning
• AI agents that act like assistant coaches
• A central place to store notes, feedback, and progress history

Everything lives inside a single, organized ClickUp space so you never lose context between sessions.

Set Up Your ClickUp Space for Coaching

Begin by creating or selecting a space in ClickUp dedicated to video game coaching. Inside that space, create a list that will hold individual coaching requests or player profiles.

Define core fields in ClickUp

For each task that represents a player or coaching request, add custom fields in ClickUp to capture the details your process needs, such as:

• Game title and platform
• Player role or character type
• Current rank or level
• Preferred playstyle
• Skill focus areas (aiming, strategy, communication, etc.)

These structured fields will feed your AI agent prompts and make your workflows much more reliable.

Create a coaching intake view in ClickUp

Next, configure a view in ClickUp to manage new coaching requests:

1. Add columns that show key custom fields.
2. Group tasks by status, such as New, In Progress, and Completed.
3. Filter or sort by game or priority so you can quickly find the right tasks.

This gives you a dashboard-like overview of your coaching pipeline.

Design Your Player Intake Workflow in ClickUp

A strong intake workflow in ClickUp ensures you gather the right data before a session begins and that nothing is missed.

Build a player questionnaire with ClickUp forms

Use a form connected to your coaching list in ClickUp to gather standardized information from each player:

• Contact and time zone details
• Game and platform specifics
• Experience level and current goals
• Specific weaknesses they want to improve

When a player submits the form, ClickUp automatically creates a task populated with their responses, which you can then feed into your AI agent flows.

Standardize intake steps using ClickUp checklists

Create a checklist in each intake task so your process is consistent:

1. Review form answers
2. Confirm game and coach availability
3. Add session date and time
4. Trigger the AI agent for baseline assessment prep

Saving this checklist as a task template in ClickUp lets you reuse it for every new player.

Use ClickUp AI Agents as Assistant Coaches

The blueprint demonstrates how AI agents in ClickUp can act like specialized assistant coaches that help you design and run your sessions.

Configure a baseline assessment agent in ClickUp

Create an AI agent whose role is to analyze player information and generate an initial assessment. In ClickUp, this agent can:

• Read game, rank, and goals from custom fields
• Ask clarifying questions if data is missing
• Draft a short analysis of strengths and weaknesses
• Propose a first coaching focus for the session

Store the assessment in a comment or a rich text field so you can refine it manually if needed.

Build a practice plan generator in ClickUp

A second AI agent in ClickUp can specialize in creating structured practice plans. Configure it to:

1. Take the assessment summary as input
2. Break goals into small, actionable drills
3. Provide time-boxed practice segments
4. Offer in-game scenarios and review checkpoints

You can then share this plan with the player or keep it as an internal guide during live sessions.

Run a Coaching Session Using ClickUp

Once your AI agents and fields are in place, you can use ClickUp to guide a real coaching session from start to finish.

Prepare for the session in ClickUp

Before the session:

• Review the intake task and AI-generated assessment
• Scan the recommended practice plan
• Adjust drills to match session length and format
• Add a mini-agenda as a checklist in the task

This preparation keeps the session focused and ensures you cover every priority area.

Take structured notes in ClickUp during the session

During the coaching call or live gameplay, use ClickUp to capture:

• Specific plays or mistakes to review later
• Timestamped moments or clip references
• Positive behaviors and improvements
• New goals the player identifies

Use headings or bullet points inside the task description to keep notes readable. You can later send these notes through an AI agent to summarize key takeaways for the player.

Automate Follow-Up and Progress Tracking in ClickUp

The coaching blueprint shows how automation in ClickUp can manage follow-ups and long-term tracking with minimal manual effort.

Automate follow-up tasks in ClickUp

Use automation rules in ClickUp so that when a session is marked complete:

• A follow-up task is created with a due date in a few days
• The practice plan is attached or linked
• An AI agent generates a player-facing summary message

This keeps players engaged and makes it easier to schedule future sessions.

Track long-term performance with ClickUp views

Over time, you can use different views in ClickUp to see how players progress:

• Timeline or Gantt views for session history
• Table views to compare ranks or stats across players
• Filtered lists by game, coach, or skill focus

Combining structured data with AI agent summaries lets you measure the impact of your video game coaching program.

Where to Learn More About ClickUp Agents

You can explore the original video game skills coaching example directly on the ClickUp site at this blueprint page. For broader guidance on optimizing your workspace, automation, and AI workflows, you can also learn from resources at Consultevo, which focuses on productivity and systems design.

By combining structured workflows, customized fields, and AI agents inside ClickUp, you can deliver consistent, scalable, and highly personalized video game skills coaching for players at any level.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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