Customize List view in ClickUp
List view in ClickUp lets you organize tasks in a flexible, spreadsheet-style layout so every person on your team can see work in the way that makes the most sense for them. By customizing List view, you can control which tasks appear, how information is grouped, and which fields are visible.
This how-to guide walks you through every option available to tailor List view, from basic filters to advanced settings like task group layouts and column configurations.
Overview of ClickUp List view customization
When you open a List in ClickUp, List view can be customized using the toolbar at the top of the view. These settings affect how tasks are displayed without changing the tasks themselves.
You can adjust:
- What tasks are shown using filters
- How tasks are grouped and sorted
- Which fields display as columns
- How completed or closed tasks are handled
- Who can see and edit a particular view
All of these options can be combined and saved so you can quickly return to your favorite layouts.
Open and manage views in ClickUp
Each List can have multiple views in ClickUp, such as List, Board, or Calendar. To work with List view:
- Open the Space, Folder, or List where you want to customize tasks.
- Click the + View button at the top of the page if a List view does not already exist.
- Select List as the view type.
Once the List view is created, you can:
- Rename the view using the view name at the top
- Mark it as a favorite for quick access
- Duplicate, share, or delete the view from the view settings menu
Views store your customization settings, but they do not change your underlying task data in ClickUp.
Filter tasks in ClickUp List view
Filters control which tasks appear in your List view. You can create simple or complex filters to display only what matters for your workflow.
Apply basic filters in ClickUp
- In List view, click the Filter button on the toolbar.
- Choose a field to filter by, such as Status, Assignee, Priority, or a Custom Field.
- Select your filter conditions and values, for example, status is In progress or assignee is Me.
- Add additional filter rules as needed.
You can combine filters using AND and OR logic to narrow or broaden the list of tasks shown.
Use advanced filter options
In addition to basic conditions, filters in ClickUp support:
- Date ranges, such as Due date is this week
- Empty or non-empty fields, such as Custom Field is not empty
- Multiple selected values, like several statuses or assignees at once
Filters are applied instantly so you can see exactly what is included in your current List view.
Sort and group tasks in ClickUp
Sorting and grouping options let you control the order in which tasks appear and how they are visually clustered in the List.
Sort tasks in ClickUp List view
- Click the Sort button on the toolbar.
- Select a field to sort by, such as Due date, Priority, Assignee, or a Custom Field.
- Choose Ascending or Descending.
- Optionally add additional sort levels to fine-tune ordering.
You can clear sorting at any time to return to the default order.
Group tasks by key fields
Grouping organizes tasks into collapsible sections. In List view, you can group tasks by fields like:
- Status
- Assignee
- Priority
- Tags
- Custom Fields of supported types
To change the group layout:
- Click the Group by control at the top of the List.
- Select the field you want to group by.
- Expand or collapse groups as needed to focus on the most important segments.
Grouping is especially helpful when you want to see workload by assignee or progress by status at a glance in ClickUp.
Customize columns in ClickUp List view
Columns represent task fields. You can show or hide columns, reorder them, and adjust widths so the List view shows only the most important information.
Show and hide columns
- In List view, click the + icon at the far right of the header row or open the Columns menu.
- Check the fields you want to display as columns.
- Uncheck fields you no longer want to see.
Common column options include:
- Task name
- Status
- Assignee
- Priority
- Due date
- Time estimates or tracked time
- Custom Fields such as dropdowns, text, numbers, and more
Rearrange and resize columns
To change how columns appear in ClickUp List view:
- Drag a column header left or right to reorder columns.
- Hover over the border between headers and drag to resize column width.
- Pin the most important columns to keep them visible while scrolling horizontally.
These adjustments are saved to the current view so each view can have its own unique column layout.
Control completed and closed tasks in ClickUp
List view offers flexible controls for viewing completed or closed tasks so you can keep your workspace clean while still retaining historical information.
Show or hide done tasks
- Click the Settings or More menu in your List view toolbar.
- Look for options such as Show closed, Show done, or Hide completed (naming can vary based on configuration).
- Toggle the setting on to include completed tasks or off to focus only on active work.
You can also control how long done tasks remain visible in some configurations, ensuring older work does not clutter your view in ClickUp.
Adjust task display settings in ClickUp
Beyond filters and columns, there are several additional display settings that affect how tasks are presented in List view.
Expand or collapse subtasks
Subtasks can be shown inline with parent tasks or collapsed to keep the List compact.
- Open the view settings menu.
- Choose whether to display Subtasks as separate tasks or nested under parent tasks.
- Use the caret icon next to a task to expand or collapse its subtasks.
This makes it easy to focus on high-level work or drill down into detailed execution inside ClickUp.
Use task row height and density
Some workspaces allow you to change the row height or density. You may be able to select options such as:
- Compact: more tasks visible at once
- Comfortable: balanced spacing for readability
- Expanded: extra room to see more field content
Adjusting density helps you match List view to your screen size and personal preferences.
Save and share custom ClickUp views
Once you have configured List view in ClickUp, you can save and share your setup so you do not need to recreate it every time.
Save a List view configuration
- Apply your desired filters, sorting, grouping, and columns.
- Click the view name or view settings menu.
- Select Save view or Save changes.
Saving a view preserves the current configuration, including layout and visible fields.
Control view privacy and sharing
When saving a view, you may see options like:
- Private: Only you can see this view.
- Personal: Your layout is visible only to you, even if the view is shared.
- Everyone or Workspace: All members with access to the location can use this view.
Use these options to keep experimental views private while sharing standardized process views with your team in ClickUp.
Best practices for List view in ClickUp
To get the most out of List view customization, consider these tips:
- Create a simple, shared List view as a default for each team.
- Use personal views for temporary filters, experiments, or focus modes.
- Limit the number of columns to keep the view readable.
- Use consistent grouping and sorting across similar Lists to reduce confusion.
- Periodically clean up unused views to keep navigation simple.
Following these practices ensures that everyone can quickly find the information they need across ClickUp Spaces, Folders, and Lists.
More resources and support
For a detailed breakdown of every control and the most current interface, you can review the official help center article on customizing List view here: Customize List view in ClickUp.
If you need strategic help designing scalable workflows, view structures, or documentation around your workspace, you can also explore consulting resources at Consultevo.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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