How to Use ClickUp as a Baserow Alternative

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How to Use ClickUp as a Powerful Baserow Alternative

ClickUp can replace and upgrade your Baserow workflows by combining flexible data management with project planning, docs, whiteboards, and automation in one place. This step-by-step guide walks you through how to recreate common Baserow use cases inside ClickUp so your team can collaborate faster and more efficiently.

The examples here are based on the comparison of Baserow and leading alternatives outlined in the ClickUp blog post on Baserow alternatives. You will learn how to set up data views, customize fields, and build automation that connect work across your entire workspace.

Why Use ClickUp Instead of a Standalone Database Tool

Baserow is a solid open-source no-code database, but many teams outgrow a single-purpose tool. They need workflows that connect ideas, tasks, and reporting in one system. This is where ClickUp stands out among Baserow alternatives.

According to the comparison in the Baserow alternatives article, modern teams look for:

  • Flexible data views that feel like a spreadsheet or database
  • Robust project management features
  • Docs, whiteboards, and collaboration in the same platform
  • Automation and integrations to reduce manual work

ClickUp delivers all of these in one workspace so your team can manage structured data and real work without switching apps.

Step 1: Plan Your Data Structure in ClickUp

Before building anything, map your existing Baserow tables to the ClickUp hierarchy. The blog’s breakdown of alternatives highlights how important structure is when you move away from a pure database tool.

Understand the ClickUp Hierarchy

Use this mapping as a starting point:

  • Workspace: Your entire organization
  • Spaces: High-level departments or major initiatives
  • Folders: Programs, teams, or product lines
  • Lists: Individual databases or tables you had in Baserow
  • Tasks: Records or rows in each table
  • Subtasks: Related entries or smaller items under a record

Decide which Baserow tables should become Lists in ClickUp and which fields will become custom fields on tasks.

Identify Required Fields

Review your Baserow schema and note the fields you truly use. In the alternatives analysis, unnecessary complexity is a common problem with database tools. Focus on the essentials, such as:

  • Names or titles
  • Status or stage
  • Owners or assignees
  • Key dates
  • Numbers, budgets, or scores
  • Single or multiple selects

These will translate directly into custom fields in ClickUp.

Step 2: Create a List in ClickUp for Your Database

Once you know what you are migrating, you can create your first data-driven List in ClickUp.

  1. In your chosen Space, click + New List.

  2. Name the List after your Baserow table (for example, “Product Backlog” or “CRM Contacts”).

  3. Add a brief description so teammates know how to use the List.

Lists in ClickUp act like tables but with the added benefit of tasks, comments, time tracking, and workflows all in the same place.

Step 3: Recreate Baserow Fields as ClickUp Custom Fields

The Baserow alternatives article emphasizes that strong field support is critical when picking a tool. ClickUp offers powerful custom fields so you can mirror nearly any Baserow structure.

Set Up Custom Fields in ClickUp

  1. Open your List and click on the + icon at the top of the columns.

  2. Select Add Custom Field.

  3. Choose the appropriate field type to match your Baserow column, such as:

    • Text
    • Number
    • Dropdown or Labels (for categories)
    • Date
    • People (assignees or owners)
    • URL
    • Checkbox or Boolean

  4. Name the field and set any default options.

  5. Save the field to apply it to your List.

Repeat this for each important field you used in your Baserow tables. You can later reuse these custom fields across other Lists in ClickUp for consistent reporting.

Step 4: Build Database-style Views in ClickUp

Baserow’s strength is its table-focused UI. According to the ClickUp blog comparison, leading alternatives replicate this feel with more powerful view options. ClickUp lets you create multiple views of the same List so every stakeholder sees data in a way that works for them.

Create a Table View in ClickUp

  1. Inside your List, click + View.

  2. Select Table View.

  3. Choose which custom fields should show as columns.

  4. Resize and reorder columns to match your old Baserow layout.

This view will feel familiar to database users, while still benefiting from ClickUp task features.

Use Other ClickUp Views for Different Teams

The Baserow alternatives article highlights the advantage of more flexible visualization. In ClickUp, consider adding:

  • Board View to organize records by status using drag-and-drop Kanban columns.
  • List View for dense, linear task lists with easy filtering.
  • Calendar View to schedule records by due date, ideal for campaigns or content.
  • Gantt View for project planning and dependencies.

All of these views draw from the same data, so you maintain a single source of truth.

Step 5: Migrate Your Data into ClickUp

Once you have your structure and views ready, move data from your current system into ClickUp.

Prepare Your Export

From Baserow or another database tool:

  • Export your tables to CSV or similar formats.
  • Clean up column names to match your ClickUp custom fields.
  • Remove unused or obsolete columns to simplify the import.

Import the Data into ClickUp

  1. Go to your target List.

  2. Open the settings or three-dot menu and look for Import options.

  3. Select the file format you exported from Baserow.

  4. Map each column in your file to the appropriate ClickUp field.

  5. Run the import and confirm a few records to ensure accuracy.

Because ClickUp treats each row as a task, you immediately gain access to comments, attachments, and assignees for every record.

Step 6: Add Automation to Your ClickUp Workflows

The ClickUp blog on Baserow alternatives explains that automations are a major upgrade over basic databases. You can use automation to reduce manual updates and keep your data current.

Automate Routine Updates

In your List, you can configure automations such as:

  • Change a task’s status when a dropdown field changes.
  • Assign an owner when a task enters a specific stage.
  • Post a comment or send a notification when a due date is set.
  • Create new tasks when a template record is updated.

Start with a few simple automations, then expand as your team grows comfortable with ClickUp.

Step 7: Collaborate and Document Processes in ClickUp

One of the main advantages highlighted in the Baserow alternatives review is all-in-one collaboration. ClickUp keeps your data, tasks, and documentation together.

Use Docs Alongside Your Lists

Create Docs in ClickUp to store:

  • Process documentation for how to use each List
  • Standard operating procedures for updating fields
  • Playbooks for responding to specific statuses or triggers

Link these Docs directly from your Lists so teammates always know where to find guidance.

Communicate on Tasks Instead of Email

Since each record in ClickUp is a task, your team can:

  • Comment directly on items
  • Mention stakeholders for quick approvals
  • Attach files and screenshots
  • Track changes and activity history

This keeps conversations tied to the data they reference, unlike email threads or separate chat tools.

Step 8: Optimize and Scale Your ClickUp Setup

After your initial migration, continue refining your setup. The Baserow alternatives article points out that the most successful teams iterate on their tools based on real usage.

  • Review which views your team uses most and simplify the rest.
  • Standardize custom fields across Spaces for better reporting.
  • Use templates for Lists and tasks that you reuse often.
  • Connect ClickUp to other tools in your stack for reporting or notifications.

If you want expert help designing scalable structures and automation, you can also work with a specialist consultancy such as Consultevo to optimize your workspace.

Next Steps: Move from Baserow to ClickUp with Confidence

By following these steps, you can recreate your Baserow databases while gaining the broader capabilities identified in the ClickUp blog on Baserow alternatives. Plan your structure, set up custom fields, build views, import your data, and then enhance everything with automation and documentation.

As your team grows, you will find that ClickUp is not just a Baserow replacement but a hub for project management, collaboration, and data-driven decision-making across your entire organization.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

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