Organize Docs in ClickUp

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How to Use Docs Hub in ClickUp

ClickUp offers Docs Hub as a central place to discover, organize, and manage all your workspace Docs in one streamlined view. This guide walks you through how to open Docs Hub, filter and sort your content, manage Doc settings, and keep your documentation organized for every team.

Access Docs Hub in ClickUp

Docs Hub is available from the Sidebar, so you can quickly jump into your documentation at any time.

  1. Open your workspace.

  2. In the Sidebar, locate the Docs icon.

  3. Click the Docs icon to open Docs Hub in ClickUp.

Docs Hub opens in a full-page view that displays Docs based on your visibility and access in the current workspace and Space.

Understand the Docs Hub layout in ClickUp

The Docs Hub layout is designed to help you quickly find and manage Docs you own or can access. Every column supports sorting and some support filtering for even more precise control.

Columns in the Docs Hub view

  • Name: Shows the title of each Doc. You can click a Doc title to open it directly.

  • Location: Displays where the Doc lives, such as a specific Space or Folder.

  • Owner: Shows who owns the Doc.

  • Last Viewed: Indicates when the Doc was last opened by you.

  • Created: Displays the date the Doc was created.

You can sort the Docs Hub list by any column to reorganize your view based on what matters most, such as recent activity or ownership.

Filter Docs in ClickUp Docs Hub

Filters help you narrow down the list of Docs so you can focus on the most relevant content. You can filter by several attributes and combine filters as needed.

Available filters in ClickUp Docs Hub

  • Owner: Show Docs owned by specific people.

  • Status: Filter Docs by their current status, such as Draft, In Review, or Published.

  • Last Viewed: Show Docs viewed in a certain time frame.

  • Created: Filter Docs based on their creation date.

Apply filters step by step

  1. Open Docs Hub in ClickUp.

  2. Locate the filter bar at the top of the Docs list.

  3. Click the filter you want to use, such as Owner or Status.

  4. Select one or more options from the dropdown.

  5. Repeat for additional filters to refine your results.

Filters stack together, so you can, for example, show Docs owned by a specific teammate that were created this month.

Search Docs efficiently in ClickUp

Beyond filters, Docs Hub integrates with workspace search to help you find specific documentation quickly.

Use search in Docs Hub

  1. Open Docs Hub from the Sidebar in ClickUp.

  2. Click into the search field at the top of the Docs Hub view.

  3. Type a Doc name, keyword, or phrase.

  4. Review the filtered Docs list and select the Doc you need.

Search works together with filters, so you can search within already filtered results for even more targeted discovery.

Change Doc statuses in ClickUp Docs Hub

Statuses make it easy to track the lifecycle of your content, such as moving Docs from an early outline to a final approved version.

Update a Doc status

  1. In Docs Hub, locate the Doc you want to update.

  2. Find the Status column for that Doc.

  3. Click the current status to open the status menu.

  4. Select the new status that reflects the Doc’s current stage.

Use consistent status naming conventions in ClickUp so your team can quickly understand which Docs are in progress, under review, or ready to use.

Sort and organize Docs in ClickUp

Sorting helps you control how Docs are displayed, making it easier to focus on what you need right now.

Sort Docs by any column

  1. Open Docs Hub in ClickUp.

  2. Hover over a column header, such as Last Viewed or Created.

  3. Click the column header to sort ascending or descending.

  4. Repeat on other columns as needed to change your current view.

Common sorting approaches include:

  • Sorting by Last Viewed to surface your most recently accessed Docs.

  • Sorting by Created to review the newest or oldest Docs first.

  • Sorting by Owner when you need to audit Docs by teammate.

View Doc details and open Docs from ClickUp Hub

From Docs Hub, you can instantly open any Doc for editing or review without leaving the current ClickUp page.

Open a Doc from Docs Hub

  1. In Docs Hub, browse or search for the Doc you need.

  2. Click the Doc name in the Name column.

  3. The Doc opens in a new view where you can read, edit, comment, and collaborate.

When you are done, close the Doc to return to Docs Hub and continue managing your documentation.

Best practices for Docs Hub in ClickUp

To keep your workspace documentation efficient and easy to find, combine Docs Hub features with consistent team workflows.

  • Use clear Doc names: Choose descriptive titles so Docs are easy to recognize in search and in the Docs Hub list.

  • Set owners: Assign clear ownership so teammates know who maintains each Doc.

  • Maintain statuses: Update statuses as content evolves, from drafting to publishing.

  • Review regularly: Use filters and sorting in ClickUp Docs Hub to find outdated Docs and archive or update them.

Learn more about ClickUp Docs Hub

For a complete feature breakdown and the most up-to-date details, review the official documentation for Docs Hub in ClickUp on the Help Center: Docs Hub article.

If you need strategic guidance on implementing documentation workflows, workspace structure, or broader process optimization alongside ClickUp, you can also consult with productivity and systems specialists at Consultevo.

By using Docs Hub effectively in ClickUp, you create a single organized source of truth for all your Docs, making it faster for every team member to find, update, and collaborate on the information they need.

Need Help With ClickUp?

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