Boost Team Communication with ClickUp

Using ClickUp as a home base for communication games helps teams build trust, clarity, and collaboration while keeping every activity organized in one place.

The communication games and activities below are adapted from the ideas shared in the original guide at ClickUp’s blog on communication games for teams. This how-to article shows you exactly how to run them step by step using structured tasks, Docs, and views.

Why Run Communication Games in ClickUp

When you manage team-building activities inside ClickUp, you get a repeatable system instead of one-off events. You can:

• Standardize how you schedule and run each game
• Document ground rules and templates once and reuse them
• Track participation and follow-ups after each session
• Support hybrid and remote teams with shared digital spaces

The following sections walk through how to turn communication games into a lightweight but reliable process.

Set Up a ClickUp Space for Team Activities

Start by creating a dedicated Space to keep all games and communication exercises together.

1. Create the Space

1. In ClickUp, click + Space from the sidebar.
2. Name it something like Team Communication & Games.
3. Choose folders for Icebreakers, Workshops, and Retrospectives.
4. Set sharing so everyone on the team can view and comment.

This Space becomes the single source of truth for every communication activity you run.

2. Add a ClickUp Doc for Guidelines

Create a Doc inside the Space to capture how you expect people to communicate during games.

Include:

• Purpose of running communication games
• Psychological safety and respect guidelines
• Simple norms (cameras on if possible, no interruptions, assume good intent)
• Links to the tasks for each game

Pin this Doc to the top of the Space so it is easy for participants to find.

Plan Communication Games with ClickUp Tasks

Each communication game should be a task in ClickUp so you can assign owners, add instructions, and track outcomes.

3. Create a Task Template for Games

Set up one master task that you can turn into a template:

1. Create a new task called Communication Game Template.
2. Add sections to the description:
   • Goal – what skill the game builds (listening, clarity, feedback)
   • Materials – what you need (slides, whiteboard, breakout rooms)
   • Steps – numbered instructions to run the activity
   • Debrief Questions – prompts to discuss what people learned
3. Add custom fields such as Game Type, Team Size, and Ideal Duration.
4. Save it as a reusable template in ClickUp.

Now every time you want to run a new activity, apply this template instead of reinventing the structure.

4. Use ClickUp to Schedule Sessions

Turn your tasks into scheduled sessions so people know when and how to join.

1. Add start and due dates to each game task.
2. Assign a facilitator and a note-taker.
3. Attach your video meeting link in the task description or comments.
4. Switch to the Calendar view in ClickUp to make sure activities are not clustered too closely together.

This light project management layer ensures communication games feel organized rather than random.

How to Run Specific Communication Games with ClickUp

The original article highlights games that build clarity, trust, and listening skills. Below is a practical way to run three categories of activities inside ClickUp.

5. Icebreaker Games in ClickUp

Use icebreakers to warm up meetings and help people share small personal details without pressure.

Setup:

• Create a recurring task called Weekly Icebreaker in your Team Communication & Games Space.
• In the task description, add a rotating list of icebreaker prompts.
• Create a checklist like:
  • Select prompt
  • Share prompt in meeting chat
  • Go around the virtual room
  • Capture highlights in a comment

During the game:

1. At the start of your meeting, open the ClickUp task.
2. Read the chosen prompt out loud.
3. Invite everyone to respond briefly, either verbally or in a quick comment on the task.
4. Check off the checklist items so you know the process is complete.

6. Listening and Clarity Games with ClickUp

These games focus on how clearly people communicate and how well others listen.

Example activity flow:

1. Create a task called Listening Challenge using your template.
2. In the description, outline a partner exercise where one person explains a concept and the other summarizes it back.
3. Add custom fields for Team and Round so you can reuse the task in future sessions.
4. Ask participants to log their reflections in task comments:

• What made instructions clear or confusing?
• What did they notice about their own listening habits?

ClickUp then becomes a record of how communication improves over time.

7. Trust-Building Games in ClickUp

Trust games work best when you capture commitments and follow-ups in a shared tool.

Steps:

1. Create a task named Team Trust Exercise.
2. Ask everyone to share a small vulnerability or a support request as comments.
3. Encourage teammates to respond with how they can help.
4. Turn those offers into subtasks with owners and due dates.

This way, trust is not only felt during the session but also reinforced through visible actions tracked in ClickUp.

Use ClickUp Views to Analyze Communication Games

Views in ClickUp help you review participation and outcomes across many activities.

8. Create a Board View for Games

Set up a Board view grouped by status such as Planned, Scheduled, Completed, and Retrospective Logged.

You can then:

• Drag and drop communication games as they move through your process
• See which game types you have used recently
• Balance icebreakers, workshops, and deeper trust sessions

9. Track Insights in a List or Table View

Use List or Table view to track:

• Game date and duration
• Number of attendees
• Primary skill focus
• Key insights captured in comments or a linked Doc

Over time, you can spot patterns and decide which communication games are most effective for your team.

Follow Up on Communication Commitments with ClickUp

The long-term value of communication games comes from applying what people learn.

10. Turn Insights into Action Items

After each session:

1. Create subtasks for specific improvements, such as clearer meeting agendas or new feedback rituals.
2. Assign owners and due dates.
3. Link these subtasks from your meeting notes Doc inside ClickUp.
4. Review progress in your regular team check-ins.

This bridges the gap between a fun activity and sustained behavior change.

Combine ClickUp with Expert Guidance

ClickUp gives you structure, but you may want expert help designing a fuller communication and collaboration system.

You can explore consulting support at Consultevo, then implement those recommendations directly in your existing ClickUp Spaces, views, and Docs.

Next Steps: Start Your First Game in ClickUp

To recap, you can get going quickly by:

1. Creating a dedicated Space for communication activities in ClickUp.
2. Building a reusable game task template with goals, steps, and debrief questions.
3. Scheduling a simple icebreaker or listening game for your next team meeting.
4. Capturing insights and turning them into action items.

Using these simple structures, ClickUp becomes more than a project management tool; it turns into a reliable framework for building stronger communication habits on any team.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`