ClickUp custom task types: availability and limits
ClickUp includes custom task types so teams can model different kinds of work while still using the platform's core task features. Understanding how these custom types are made available and limited in your Workspace helps you plan structure and permissions correctly.
What are custom task types in ClickUp?
Custom task types let Workspace owners and admins create different labels for work items beyond the default task type. These types still behave like standard tasks but can represent unique workflows, such as bugs, requests, or tickets.
Each custom type can be:
- Enabled or disabled at the Space level
- Used to better organize reporting and views
- Controlled according to your plan and Workspace limits
ClickUp custom task types feature availability
Availability for custom task types depends on your plan and Workspace configuration. The feature is controlled at multiple levels so admins can roll it out gradually.
Workspace-level availability in ClickUp
At the Workspace level, owners and admins decide whether custom task types are available at all. Once the feature is available, Spaces within that Workspace can turn specific types on or off according to their needs.
Key points for Workspace-level availability include:
- Only admins and owners can manage global settings
- Changes can affect all Spaces that rely on shared types
- Feature availability may differ across plans and trials
Space-level availability in ClickUp
Even when the feature is enabled for an entire Workspace, each Space can have different custom task types active. This allows teams to tailor their workflows without impacting other departments.
At the Space level, admins can:
- Select which custom task types are active for that Space
- Restrict certain types to narrow use cases
- Align task types with the Space's specific processes
ClickUp plan-based feature availability
Custom task types behavior and limits are also plan dependent. As plans increase, so does flexibility and scale for managing types.
ClickUp Free Forever plan
On the Free Forever plan, access to custom task types is more restricted. Workspaces on this plan may experience tighter limits on how many types they can create or use simultaneously.
Typical expectations for this plan:
- Core functionality with fewer customization options
- Lower or fixed caps on the number of custom task types
- Ideal for small teams experimenting with basic structures
ClickUp Unlimited and Business plans
Workspaces on Unlimited and Business plans receive broader access to custom task types. These plans are designed for growing teams that need standardized yet flexible workflows across many Spaces.
Common aspects of these paid plans include:
- Higher limits on the number of custom task types
- More control over where types can be used
- Support for scaling processes as teams expand
ClickUp Business Plus and Enterprise plans
Business Plus and Enterprise plans provide the most advanced controls and the largest limits for custom task types. They are suited for organizations that manage multiple departments, complex processes, and strict governance.
Typical advantages in these plans:
- Maximum or near-maximum limits for custom task types
- Granular administration and governance options
- Better support for cross-team standardization
ClickUp custom task types limits
Every Workspace has limits on custom task types. These limits ensure performance and clarity as your setup grows. Staying within those limits helps keep task creation efficient and easy to manage.
Workspace-wide limits for ClickUp custom task types
Workspace-wide limits define how many custom task types can exist across the entire environment. These limits vary by subscription level.
When planning your structure, consider:
- How many departments or teams need unique types
- Whether you can reuse the same type across multiple Spaces
- Maintaining a manageable list for long-term governance
Space-level limits for ClickUp custom task types
In addition to overall caps, each Space may have its own practical or enforced limits. This prevents overcomplication within a single team's workflow.
To use types effectively inside a Space:
- Keep the number of active types small and purposeful
- Retire or disable types no longer in use
- Align each type with a clear process or outcome
How to manage custom task types in ClickUp
Managing custom task types involves enabling the feature, creating types, and assigning them to Spaces while keeping availability and limits in mind.
Step 1: Confirm availability in your ClickUp plan
- Check your current subscription level inside your Workspace settings.
- Review which features are included on your plan.
- Compare plan capabilities against your team's needs for custom task types.
If your plan does not support the number or flexibility of types you need, consider upgrading.
Step 2: Review Workspace-level settings in ClickUp
- Open Workspace settings using an admin or owner account.
- Locate the configuration area for custom task types.
- Ensure the feature is turned on and that any global limits are understood by your admin team.
Workspace decisions here define what is possible for all Spaces.
Step 3: Configure Space-level usage in ClickUp
- Navigate to the Space where you want to apply custom task types.
- Open that Space's settings or options menu.
- Select which available custom task types will be enabled for the Space.
- Save your changes and communicate the new options to team members.
Repeat this process for each Space that needs specialized task types.
Best practices for ClickUp custom task types
Following best practices ensures that custom task types remain clear, efficient, and scalable as your organization grows.
- Keep types purposeful: Only create new types when they represent a distinct process.
- Avoid duplication: Reuse existing types across Spaces when workflows are similar.
- Review regularly: Periodically audit all types and retire any that are no longer relevant.
- Document usage: Maintain internal documentation so everyone understands when to use each type.
Where to learn more about ClickUp custom task types
For complete and authoritative information about availability and limits, always refer to the official help center article. You can find it here: ClickUp custom task types: feature availability and limits.
If you need strategic guidance on structuring work, information architecture, and process design, consult external experts who specialize in productivity platforms. A consulting partner such as Consultevo can help you align your configuration with broader operational goals.
By understanding how availability and limits vary across plans, Workspaces, and Spaces, you can implement custom task types in ClickUp in a way that stays compliant, scalable, and easy for teams to adopt.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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