Game Development Workflow in ClickUp: Step-by-Step Guide
Managing a full game development workflow in ClickUp helps you organize ideas, track production, and ship polished releases with a single connected system.
This how-to guide walks through a practical end-to-end setup inspired by the AI-powered game development workflow on the ClickUp platform.
Why Run Game Development in ClickUp
Game teams juggle design documents, art requests, code tasks, QA tickets, and launch assets. Centralizing everything in ClickUp gives you a living production hub instead of scattered tools and files.
Using this approach, you can:
- Capture and prioritize new game ideas
- Turn approved concepts into detailed production tasks
- Coordinate designers, artists, engineers, and writers
- Automate repetitive updates and documentation
- Track builds, tests, and release notes in one workspace
The original workflow shown on the ClickUp AI Agents gallery demonstrates how an AI agent can act as a production coordinator, but you can implement the same structure manually or with your own automations.
Overview of the ClickUp Game Development Workflow
The workflow on the ClickUp AI Agents game development page follows a clear path from idea to shipped game content.
At a high level, the process includes:
- Collecting and refining game feature ideas
- Creating structured production tasks
- Breaking down work for art, design, and engineering
- Coordinating implementation and integration
- Running QA and bug-fixing loops
- Capturing post-release notes and improvements
The AI agent on that page acts as a guide, asking clarifying questions and generating consistent output in the same format every time.
Set Up Your Game Project Space in ClickUp
Begin by creating a dedicated Space for your studio or specific game inside ClickUp. Within that Space, you can add folders and lists that mirror the workflow from the gallery.
Core ClickUp Lists for Game Development
Set up lists that represent major stages of your pipeline:
- Ideas & Pitches – capture raw concepts and player feedback
- Design Specs – host GDD sections, feature specs, and systems
- Production Tasks – track work items for all disciplines
- Art & Assets – manage concepts, models, animations, and VFX
- Engineering – implement features, tools, and integrations
- QA & Bugs – log, triage, and track issues to resolution
- Release & Live Ops – manage builds, patch notes, and live events
Each list can use its own custom fields and views while remaining part of one connected ClickUp hierarchy.
Recommended Fields and Views in ClickUp
Create custom fields so your team can filter and report effectively:
- Feature type (core, cosmetic, system, monetization)
- Discipline (design, art, engineering, audio, QA)
- Platform or build target
- Priority and effort level
- Sprint or milestone assignment
Use different views inside ClickUp to support every role:
- Board view for Kanban-style status tracking
- List view for production managers and producers
- Calendar view for content drops and build schedules
- Doc view to host design documentation
Use ClickUp AI Agents as a Production Assistant
The source workflow showcases a ClickUp AI Agent that collects information about a feature or project and then outputs a structured plan. While the exact prompts live inside the ClickUp gallery, you can mirror the behavior with your own AI setup.
What the ClickUp AI Agent Does
Based on the gallery example, an AI agent can:
- Ask you for the high-level feature goal
- Request target platform, audience, and timeline
- Clarify dependencies, risks, and technical constraints
- Generate a breakdown of tasks grouped by discipline
- Suggest acceptance criteria and testing notes
The result is a consistent spec that can be pasted or synced into tasks in ClickUp so your team always works from the same structured blueprint.
How to Use the Agent Flow Efficiently
- Open the AI agent workflow from the gallery page.
- Provide the required context about your game or feature.
- Answer follow-up questions in as much detail as possible.
- Review the generated task and spec outline.
- Copy the structured output into a new task or doc in ClickUp.
This mirrors the showcased workflow and keeps specs and tasks standardized across your projects.
Create Structured Production Tasks in ClickUp
Once you have a feature outline from your AI agent or manual planning, convert it into actionable tasks in ClickUp.
Break Features into Cross-Discipline Tasks
For each feature, create a parent task and add subtasks for each team:
- Design – UX flow, balance rules, narrative beats
- Art – concepts, models, textures, UI elements
- Engineering – gameplay code, tools, backend, integrations
- Audio – sound effects, music cues, voice implementation
- QA – test plans, test cases, regression passes
Assign owners, due dates, and dependencies directly in ClickUp so it is clear when one team must finish before another begins.
Standardize Task Templates in ClickUp
To match the consistency shown in the AI Agents workflow, create task templates that include:
- Pre-filled description sections (overview, requirements, risks)
- Checklist items for handoff and review
- Custom field defaults for discipline and feature type
- Subtask skeletons for art, design, engineering, and QA
Apply these templates whenever you spin up a new feature so teams recognize the format immediately.
Coordinate QA and Releases in ClickUp
A successful game development workflow ends with reliable testing and clean releases. You can manage both inside ClickUp to keep a traceable history.
Track Bugs and Test Passes
Use a dedicated QA list with clear statuses such as:
- New
- In Triage
- In Progress
- Ready for Test
- Verified
- Won’t Fix
Link bug tasks to their related feature tasks so you always know which changes introduced which issues. You can also store reproduction steps, logs, and screenshots directly in ClickUp tasks.
Plan Builds and Patch Notes
Create tasks for each build or patch and connect them to completed feature and bug tasks.
Use the description section to keep:
- Patch notes or change lists
- Platform-specific build details
- Checklist items for certification or store submissions
- Links to release assets and marketing copy
Since the original AI agent workflow focuses on clear structure, you can use the same approach for release descriptions and live-ops events.
Extend Your ClickUp Workflow with Expert Help
If you want additional optimization, custom automations, or SEO-ready documentation for your game, you can work with specialists who configure ClickUp workspaces and AI prompts for production teams.
For advanced consulting and process design, visit Consultevo to explore tailored implementation services.
Next Steps: Put Your ClickUp Game Workflow into Action
Using the example shown on the game development AI Agents page as your reference, you can recreate a similar workflow inside ClickUp by:
- Setting up a game Space with lists for ideas, production, QA, and releases
- Building reusable task templates and custom fields
- Using an AI agent or prompt to standardize specs
- Linking all related tasks so design, art, engineering, and QA stay in sync
Once this is in place, your team can rely on ClickUp as the single source of truth for planning, collaboration, and delivery across the entire lifecycle of your game.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
“`
