Integrate ClickUp using Automation Webhooks

ClickUp automation webhooks let you send real-time data from your Workspace to external tools, custom apps, and integration platforms without writing complex code. This guide walks you through how to set up, manage, and test automation webhooks so your work stays in sync everywhere.

Using webhooks, you can trigger actions in other systems when something changes in your tasks, Lists, Folders, or Spaces. That means less manual updating and more reliable, automated workflows.

What are ClickUp automation webhooks?

Automation webhooks in ClickUp are outgoing HTTP callbacks. When a selected trigger fires, ClickUp sends an event payload to a URL you define. The receiving tool or service can then process that data to run its own logic.

Key things to know:

• They are configured inside automations, not in a separate settings page.
• They work on multiple levels: Space, Folder, List, and certain task events.
• They can pass standard task, List, and custom field data.

Unlike incoming webhooks, where external tools push data into your Workspace, these webhooks push data out of ClickUp to another system.

When to use ClickUp automation webhooks

Use automation webhooks when you need ClickUp to notify an external service every time a specific condition is met. Common use cases include:

• Sending task updates to a reporting or BI tool.
• Triggering workflows in integration platforms such as Make or Zapier.
• Syncing ClickUp tasks to a custom internal application or database.
• Notifying a monitoring system when critical work moves to a certain status.

Webhooks are especially powerful when standard native integrations are not flexible enough for your workflow.

Requirements to use ClickUp automation webhooks

Before building an automation webhook, make sure you meet these basic requirements:

• Access to a Workspace where you can create or edit automations.
• A destination URL that can accept HTTP POST requests.
• Permissions to manage or configure the external app or service that will receive data from ClickUp.

You do not need to install a separate app inside ClickUp to send these webhook events.

How ClickUp automation webhooks work

Each automation webhook combines a trigger and an action. The trigger watches for changes in your Workspace. When conditions are met, ClickUp runs the action and sends an HTTP request with structured JSON data to your configured URL.

The main components are:

• Trigger: The event in ClickUp that starts the automation.
• Conditions (optional): Filters that narrow down when the trigger should fire.
• Action: The Send Webhook step that posts data to your endpoint.

Supported triggers for ClickUp automation webhooks

Not every event in your Workspace is available as a trigger. The webhook action can be attached to supported triggers the same way as any other automation action.

Common supported triggers (availability can depend on your Workspace configuration) include events like:

• Task created or task closed.
• Status changed on a task.
• Assignee added or removed.
• Custom field value changed.
• Task moved to another List, Folder, or Space.

When building your automation, only compatible triggers will allow you to select the webhook action.

How to create a ClickUp automation webhook

Follow these steps to create an automation that sends data from ClickUp to your chosen URL:

Step 1: Open the automations menu in ClickUp

1. Navigate to the Space, Folder, or List where you want to configure the automation.
2. Open the Automations menu from the toolbar or settings for that location.
3. Choose to create a new automation rule.

Step 2: Choose a ClickUp automation trigger

1. Select a trigger that represents the event you want to watch. For example, you might choose “When status changes” or “When a task is created”.
2. If available, add filters such as specific statuses, assignees, or Locations so the rule only fires when you need it to.

Step 3: Add the webhook action

1. In the automation builder, add an Action step.
2. Choose the Send Webhook (or equivalent webhook) action from the list.
3. Paste your webhook URL into the provided field. This is the endpoint of the external tool or service that will receive data from ClickUp.

Step 4: Configure fields and payload options

Depending on the current feature set, the webhook action may include options to map or select which data is sent. Typically, ClickUp includes core task information and relevant metadata as JSON.

Review the details sent by the event, including:

• Task ID, name, and description.
• Status, priority, and due dates.
• Assignees and the List or Folder structure.
• Custom fields applicable to the task or List.

Your receiving system must be prepared to parse the JSON payload that ClickUp sends.

Step 5: Save and enable the ClickUp automation webhook

1. Give the automation a clear name so teammates recognize what it does.
2. Save the rule.
3. Make sure the automation is toggled on or enabled.

Once active, every time the trigger condition is met, ClickUp sends a webhook request to your endpoint.

Testing your ClickUp automation webhook

Testing ensures that your endpoint receives and processes data correctly. Use this simple approach:

1. Open the external service or custom application that is listening to the webhook URL.
2. In ClickUp, perform an action that should fire the trigger, such as changing a task status.
3. Check logs, request history, or console output in the receiving system to confirm that a request was received.
4. Validate that the payload matches what your integration expects, including field names and data formats.

You can repeat the process and adjust your automation or endpoint logic until everything works smoothly.

Managing and updating ClickUp automation webhooks

As your Workspace evolves, you may need to update, pause, or delete automation webhooks. This helps keep your environment efficient and prevents unnecessary calls to external services.

Edit an existing ClickUp webhook automation

1. Return to the Space, Folder, or List where the automation was created.
2. Open the Automations menu and locate the rule that contains the webhook.
3. Edit the trigger, filters, or the webhook action’s URL as needed.
4. Save your changes and verify that the rule remains enabled.

Disable or delete a ClickUp webhook automation

1. Open the automation list for the relevant Location.
2. Find the rule with the webhook action.
3. Toggle the automation off to disable it, or delete the rule entirely if it is no longer needed.

Disabling is useful for temporary pauses, such as when you are updating the external application that receives data from ClickUp.

Security and reliability considerations for ClickUp webhooks

Each webhook request from ClickUp should be handled securely and efficiently by your receiving system.

Best practices include:

• Use HTTPS for all webhook URLs to encrypt data in transit.
• Implement authentication or token checks on your endpoint.
• Log incoming requests for troubleshooting and auditing.
• Return appropriate HTTP status codes so you can track failures.

Consult your development or security team before exposing webhook endpoints publicly.

Use cases and examples with ClickUp automation webhooks

Here are sample scenarios you can implement with automation webhooks:

• Send task lifecycle events from ClickUp to a custom analytics dashboard to measure work in progress.
• Trigger an external approval flow every time a task moves into an “Approval” status.
• Sync a subset of tasks from a specific List to another project management system when they are created or closed.
• Notify a CI/CD or deployment system when specific engineering tasks are marked complete.

Because webhooks are flexible, they can connect ClickUp with almost any tool that can accept HTTP requests.

Additional resources

To see the original product documentation and the latest feature details, review the official Help Center article on automation webhooks here: Integrate ClickUp using Automation webhooks.

If you need expert help designing advanced workflows or cross-platform integrations, you can also consult specialists at Consultevo for implementation support.

By combining these automation webhooks with your existing systems, you can turn ClickUp into the central hub for your operations while keeping data flowing automatically across your tools.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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