How to Add a View to All Tasks in ClickUp

The All Tasks area in ClickUp lets you see work from across your entire Workspace in one place, and adding custom views here helps you organize that work the way you prefer.

This guide explains how to add views to All Tasks, what limitations apply, and how to manage those views so you can work efficiently at scale.

Understanding All Tasks in ClickUp

All Tasks is a high-level area where you can see items from multiple locations across your Workspace, depending on the filters and permissions that apply to your account.

Unlike views at the Space, Folder, or List level, All Tasks views are meant for broad work management. They help you:

• Monitor tasks assigned to you or your team across locations
• Apply global filters for statuses, priorities, and dates
• Switch between different ways of looking at the same data

Because All Tasks is a global overview, its views work a little differently from views inside specific Spaces or Folders.

Requirements for All Tasks views in ClickUp

Before you add or edit views in the All Tasks area of ClickUp, keep the following requirements in mind.

Permission and access considerations

Your ability to see tasks in All Tasks views depends on your permissions in the underlying Spaces, Folders, and Lists. If you do not have access to certain locations, tasks stored there will not appear, even if your view filters would normally show them.

• Guests can only see tasks they have been given access to.
• Members and admins see tasks based on their Space and Folder permissions.
• Private Spaces and Lists remain restricted unless you are specifically invited.

View types supported in All Tasks

The All Tasks area supports several core view types. Availability can depend on your plan and Workspace settings, but common options include:

• List view for a detailed, table-like task layout
• Board view for a Kanban-style workflow
• Calendar view to see tasks by date
• Other supported views enabled by your plan and configuration

Certain advanced or location-specific views might only be available at Space, Folder, or List level and may not appear for All Tasks.

How to add a view to All Tasks in ClickUp

Follow these steps to add a new view inside the All Tasks area of ClickUp.

1. Open your Workspace and select the All Tasks area from the sidebar. This takes you to the global view of tasks you can access.

2. At the top of the All Tasks page, locate the row of existing views. You may see views such as List or Board already available.

3. Click the + icon or the Add view control next to your current set of views. This opens the view selection menu.

4. Choose the type of view you want to add, such as List or Board. The options you see are based on which view types are supported in All Tasks for your plan.

5. Give the view a clear name so anyone in your Workspace can understand its purpose, like “My High Priority Tasks” or “Team Board Overview”.

6. Configure any initial settings, such as filters, groupings, and sorting. For example, you can filter by assignee, status, or due date to focus the view.

7. Save the new view. Once saved, it appears in the view bar at the top of All Tasks so you can switch to it quickly.

After creating your new view, you can return to it at any time from the All Tasks view bar and further refine its configuration as your needs change.

Configuring ClickUp All Tasks view settings

Once you have added a view to All Tasks in ClickUp, use the built-in options to adjust how data appears and how others can use the same setup.

Adjust filters and sorting in ClickUp views

Filters and sorting define which tasks you see and in what order. Common adjustments include:

• Show only tasks assigned to you or specific teammates
• Hide closed or archived tasks to focus on active work
• Filter for specific priority levels or custom fields
• Sort by due date, priority, or status to highlight urgency

These settings can usually be changed from the toolbar at the top of the view. Updates apply immediately and can be saved for later use.

Customize columns and grouping

In supported view types such as List view, you can refine how information is displayed:

• Select which columns to show or hide, such as assignee, status, or start date
• Reorder columns to place your most important details first
• Group tasks by status, assignee, or other fields to create logical sections

Thoughtful grouping and column selection help you scan through tasks quickly and focus on the data that matters.

Share and pin important All Tasks views

Depending on your plan and permissions, you may be able to share or pin All Tasks views so they are easier for you and your team to access.

• Pin views so they appear first in your view bar.
• Share views so teammates can see the same configuration without recreating it.
• Set default views for All Tasks if that option is available in your Workspace.

Shared and pinned views provide a consistent way for teams to track work at the global level.

Limitations of All Tasks views in ClickUp

All Tasks views in ClickUp are powerful but also have some important limitations that distinguish them from views at other levels.

Location-based limitations

All Tasks views pull data from multiple locations, but they cannot override location settings:

• Tasks in private or restricted Spaces and Lists remain hidden without permission.
• Location-specific custom settings such as statuses may affect how tasks appear or are grouped.
• Certain view types might only be available at Space, Folder, or List level, not in All Tasks.

Performance considerations

Because All Tasks views can span many locations and tasks, very large Workspaces may experience slower loading times when:

• Applying complex filters across thousands of tasks
• Using many custom fields and columns at once
• Grouping and sorting over large data sets

To keep performance smooth, you can narrow filters or hide unneeded columns in your view configuration.

Best practices for using All Tasks views in ClickUp

Setting up All Tasks views thoughtfully in ClickUp ensures you get maximum clarity from your global task list.

• Create separate views for different roles, such as managers, individual contributors, and cross-functional teams.
• Use clear, descriptive names so others can quickly identify the purpose of each view.
• Review and refine filters regularly to keep global views relevant as your projects evolve.
• Limit the number of columns and groupings to what you actually need for decision making.

Combining these best practices with the flexibility of All Tasks will help your team stay organized and aligned.

More resources and further help

To see the original help content about adding a view to All Tasks, you can visit the official article at this ClickUp support page. For broader productivity and workflow optimization guidance, including how to design efficient information architectures around your work management tools, you may also find Consultevo’s consulting resources helpful.

By carefully creating and managing All Tasks views in ClickUp, you ensure that high-level oversight of work stays clear, actionable, and aligned with the way your team operates every day.

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