Secure public views in ClickUp

Public views in ClickUp let you share project information externally while keeping workspaces secure. This guide explains how authentication for public views works, how to configure it, and how to manage access so only the right people can see shared data.

What are authenticated public views in ClickUp?

Public views are read-only views you share using a unique link. With authentication turned on, ClickUp requires visitors to verify their identity before they can open the public link.

This keeps sensitive details safer when you collaborate with clients, stakeholders, or partners outside your workspace.

Key benefits of ClickUp public view authentication

• Control who can open a shared view.
• Capture visitor information, such as name and email.
• Reduce the risk of unknown people accessing shared links.
• Maintain a clear audit trail of which identities have viewed a link.

Access levels for ClickUp public view visitors

When you use authenticated public views, each visitor receives a temporary guest account with a specific access level. ClickUp supports several access configurations for public views, depending on how much information you want to expose.

View-only guest access in ClickUp

With view-only access, authenticated visitors can:

• Open the shared view.
• Scroll, filter, and sort visible items (when allowed by the view).
• See limited task or item details defined in the view configuration.

They cannot edit tasks, change statuses, or modify workspace settings.

Restricted item visibility in ClickUp public views

Some workspaces must limit exactly which items appear to external viewers. Authenticated public views can be configured to show only selected:

• Folders or lists
• Tasks that match filters
• Fields that are safe to expose

This restricts what a guest can see, even if they have the public link.

Time-limited access for ClickUp public links

Workspace admins can configure public views so that access ends after a certain time or when a link is revoked. Once the link is inactive, guest accounts that relied on that link can no longer open the view.

How ClickUp public view authentication works

When a visitor opens an authenticated public link, ClickUp walks them through a short verification flow before showing the data.

Step-by-step visitor experience in ClickUp

1. The visitor clicks the public view link.
2. ClickUp displays an authentication screen requesting details such as name and email.
3. The visitor submits the form and, if required, verifies the email.
4. ClickUp creates a temporary guest profile tied to the visitor identity.
5. The visitor is redirected to the public view with the access level you have configured.

All of this is automatic once you enable authentication for a public view.

Data protection in authenticated ClickUp views

Authentication keeps public views more secure but does not turn them into fully private workspace views. You should continue to follow best practices such as:

• Only sharing the link with trusted contacts.
• Filtering out sensitive tasks from the public view.
• Revoking old links when a project ends.

ClickUp enforces view-only access for these links unless you explicitly allow additional actions.

Setting up an authenticated public view in ClickUp

The exact switches and labels change over time, but the general workflow remains similar. Use the current interface in your workspace while following the outline below.

Create or open a view in ClickUp

1. Open the relevant Space, Folder, List, or Dashboard.
2. Create a new view or open an existing one you want to share, such as a List, Board, or Calendar view.
3. Configure filters, sorting, and visible fields so that only non-sensitive data appears.

Enable public sharing in ClickUp

1. Locate the share or public sharing control in the view toolbar.
2. Turn on the option to generate a public link.
3. Confirm that the link is intended for external or guest viewers.

At this point, the view becomes reachable via a unique URL.

Turn on authentication for the public view

1. Within the sharing settings, enable authentication for the public link.
2. Choose the level of information visitors must provide, such as name and email.
3. Select the access level for these authenticated visitors, typically view-only.

When authentication is enabled, anyone opening the link must complete the verification flow before seeing the data.

Managing authenticated public view links in ClickUp

After you share a link, you may need to adjust or disable access. ClickUp provides flexible options to keep control of external sharing.

Update access settings for ClickUp links

1. Open the view where the public link was created.
2. Open the share or public link settings.
3. Change visitor access level, authentication requirements, or fields visible in the view.
4. Save the updated configuration to apply changes immediately.

Changes to the view or its sharing settings affect all new visits through the public link.

Revoke a ClickUp public view link

1. Go to the sharing settings for the view.
2. Turn off public sharing, or explicitly revoke the link.
3. Confirm that you want to disable access.

Once revoked, the link no longer loads the view for visitors, even if they previously authenticated.

Best practices for secure ClickUp public sharing

To keep data secure while taking advantage of public sharing, combine authentication with careful planning.

Limit what appears in ClickUp public views

• Use filters to remove internal tasks, private notes, or financial details.
• Hide custom fields that include personal or confidential information.
• Create separate views specifically for external stakeholders.

Review ClickUp public views regularly

• Audit which views are shared publicly from time to time.
• Revoke links that are no longer needed.
• Adjust access levels as projects move from active to closed.

Learn more about ClickUp public view authentication

For the most accurate and up-to-date details about authenticated public views, refer to the official documentation on the ClickUp Help Center: Public views authentication.

If you want expert help in refining your workspace structure, processes, or documentation strategy around public sharing, consider consulting a specialist. One option is Consultevo, which focuses on scalable, process-driven optimization for modern teams.

By combining authenticated public views in ClickUp with thoughtful configuration and ongoing reviews, you can safely share project insights with external collaborators without compromising internal data.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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