How to Use the Gmail Integration in ClickUp

The Gmail integration in ClickUp lets you send and receive emails directly from tasks so your team can manage work and communication in one place. This guide walks you through connecting your account, using email in tasks, and managing message threads efficiently.

What the Gmail and ClickUp integration does

By connecting Gmail to ClickUp, you can turn email into actionable work without leaving your task views. The integration helps you:

Send new emails from a task
Reply to existing email threads without leaving ClickUp
See email history alongside task details and comments
Mention team members and keep them in the loop
Keep task-related communication stored with the work itself

All emails sent from a task appear in the task activity, so anyone with access to that task can quickly review related communication.

Requirements before connecting Gmail to ClickUp

Before you start, confirm that you meet these requirements:

You have a Google account with Gmail enabled.
You can authorize third-party apps for your Google account.
You have permission to manage integrations in your ClickUp Workspace.
Your browser or desktop app is updated so Google sign-in works correctly.

If your organization manages Google accounts centrally, you may need an admin to approve the integration.

How to connect Gmail to ClickUp

There are two common ways to connect Gmail to ClickUp: from your Workspace settings or directly from a task. The steps below describe the in-task connection flow, which most people use first.

Connect Gmail from a ClickUp task

Open the task where you want to send or receive email.
In the task activity area, locate the email icon or Email tab, depending on your layout.
Click the option to Connect an email account.
Select Gmail as your provider.
Sign in to your Google account in the pop-up window.
Review the permissions requested and click Allow to authorize ClickUp.
Wait for confirmation that the connection is successful, then return to the task.

After authorization, your Gmail account becomes available in supported ClickUp tasks, and you can start composing messages immediately.

Connect Gmail from ClickUp settings

Open your Workspace and go to your user or profile settings.
Find the section for email or integrations.
Choose Add account or a similar option for email providers.
Select Gmail, sign in to Google, and approve the requested permissions.
Save your changes and return to any task to verify that Gmail is available as a sending address.

You can review the original product documentation for reference at this Gmail integration article.

How to send email from a ClickUp task

Once Gmail is connected, you can send messages directly from tasks so the conversation always stays tied to the work item.

Compose a new email from ClickUp

Open the task you want to email from.
Click the Email tab or email composer in the task activity area.
Confirm that the From field shows your Gmail address. If you have multiple email accounts, choose the correct one from the dropdown.
Enter recipients in the To, CC, or BCC fields.
Add a subject line that clearly describes the task or request.
Write your message body. You can include:
- Plain text content
- Links to related tasks or Docs
- Basic formatting if supported by the email editor
Click Send to deliver the email.

After sending, the email appears in the task activity feed, usually in a dedicated email section, so everyone can see exactly what was sent.

How to receive and reply to Gmail in ClickUp

Depending on how your integration is configured, replies to your emails can be viewed and managed in the associated task.

View email threads in a ClickUp task

When someone replies to an email you sent from a task, the integration attempts to match the message to the original thread.

The reply appears in the task activity or email section.
Subject lines and participants help you follow long conversations.
Each message is stored chronologically so the full context is always visible.

This helps you keep related messages tied to a single work item instead of scattered across your inbox.

Reply to messages from ClickUp

Open the task containing the email you want to respond to.
Find the last message in the thread in the email area.
Click Reply or Reply all as needed.
Confirm the From field is set to your Gmail address.
Compose your response, then click Send.

Your reply is recorded with the rest of the thread in the same task so your team can see what was communicated externally.

Best practices for using Gmail with ClickUp

To get the most value from the integration, follow these recommended practices.

Organize work around tasks

Create a dedicated task for each client conversation, project issue, or support case.
Send all related emails from that same task so the thread stays together.
Use comments for internal discussion and email for external communication.

Keep your Gmail and ClickUp permissions in sync

Ensure only appropriate team members have access to shared tasks that include email threads.
Regularly review which Google accounts are connected.
Revoke access if someone leaves the team or no longer needs integration rights.

Use ClickUp views with email-enabled tasks

Combine email-enabled tasks with other features to streamline your workflow:

Filter lists by status to see which email conversations need attention.
Sort by due date to prioritize follow-up messages.
Use custom fields to track contact details or response deadlines.

Troubleshooting the Gmail and ClickUp integration

If you run into issues, use these quick checks to restore the connection.

Re-authorize Gmail access

If emails stop sending or threads do not update, your Google authorization may have expired.
Go back to your email integration settings in ClickUp.
Disconnect and reconnect your Gmail account, then test by sending a new email from a task.

Check Google account and security settings

Confirm you are signed in to the correct Google account in your browser.
Review security alerts in your Google account for blocked third-party access.
If your organization uses admin controls, verify that the ClickUp integration is allowed.

Verify task access and workspace configuration

Make sure you have permission to view and edit the task.
Confirm that email is enabled for your Workspace or Space if there are admin-level controls.
Try another task to see if the issue is specific to one item.

If problems continue, capture screenshots and error messages before contacting support so the issue can be diagnosed faster.

Where to learn more about ClickUp workflows

Once your Gmail integration is running smoothly, you can explore more advanced workflows, automations, and task management strategies. For additional productivity and implementation guidance, you can visit this ClickUp-focused consulting resource for ideas on improving your setup.

Using Gmail with ClickUp brings email and tasks together, reducing context switching and making it easier for your team to track every conversation related to their work.

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If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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