How to Use ClickUp Folders to Organize Work

ClickUp lets you organize work by grouping related Lists into Folders so you can manage complex projects, client accounts, and workflows in a clear hierarchy.

This how-to guide walks you through what Folders are, when to use them, and step-by-step instructions to create, edit, move, and delete Folders in your Workspace.

Understand the ClickUp hierarchy

Before creating Folders, it helps to understand how the hierarchy in ClickUp is structured. This hierarchy gives you flexible ways to group work for teams of any size.

• Workspace: The top level for your organization.
• Space: Broad areas for departments or functions, like Marketing or Operations.
• Folder: Optional layer to group related Lists inside a Space.
• List: A collection of tasks for projects, workflows, or backlogs.
• Task and subtasks: Individual pieces of work inside Lists.

Folders sit between Spaces and Lists. You can create Lists directly in a Space or group them inside Folders where it makes sense.

When to use ClickUp Folders

You do not need Folders for every Space. Use them when they provide extra clarity or structure. Folders are especially helpful when you have many Lists and need an extra layer of organization.

Common ways to use ClickUp Folders

• Projects or clients: Keep all Lists for a single project or client account under one Folder.
• Work types: Group Lists like Backlog, In Progress, and Completed inside a Delivery Folder.
• Time periods: Create Folders for monthly or quarterly work, such as Q1, Q2, Q3, and Q4.
• Teams or programs: Organize Lists for initiatives that roll up to the same program or team.

If a Space has just a few Lists, you can keep them at the Space level without using Folders.

Create a ClickUp Folder

You can create a Folder from the Sidebar inside any Space where you have permission to add items.

1. Open your Workspace and locate the Sidebar on the left.
2. Hover over the Space where you want to add the Folder.
3. Click the + icon or the option to add a New Folder.
4. Enter a clear Folder name that describes the type of work it contains.
5. Click Create to add the Folder to the Space.

Once created, the Folder appears beneath the Space in the Sidebar so you can start adding Lists.

Create Lists inside a ClickUp Folder

After creating a Folder, add Lists to break work down into specific projects, workflows, or categories.

1. In the Sidebar, click the Folder where you want a new List.
2. Select Add List or use the + button next to the Folder name.
3. Type the List name, such as Sprint 1, Blog Content, or Design Requests.
4. Choose any default options for the List, such as views or templates.
5. Click Create to finish.

The new List appears nested under your Folder so tasks are grouped in the right context.

Rename a ClickUp Folder

You can rename Folders any time to keep your structure aligned with changes in teams or projects.

1. In the Sidebar, hover over the Folder you want to rename.
2. Click the ellipsis (three dots) menu next to the Folder name.
3. Select Rename.
4. Enter the new name that better matches the contents.
5. Press Enter or click Save to apply the change.

The new name updates everywhere the Folder appears inside your ClickUp Workspace.

Move a ClickUp Folder

You can move Folders between Spaces when you reorganize teams or need to shift ownership of a project.

1. Find the Folder in the Sidebar.
2. Click and hold the Folder name to start dragging it.
3. Drag the Folder into the new Space where you want it to live.
4. Release the mouse button to drop the Folder into its new location.

All Lists and tasks inside the Folder move with it, so nothing is left behind.

Reorder Folders in ClickUp

Adjusting the order of Folders can make navigation faster for your team.

1. In the Sidebar, locate the Space that contains the Folders you want to reorder.
2. Click and drag a Folder up or down within the Space.
3. Drop the Folder where you want it to appear in the list.

The custom order is saved so you and your team can keep the most important Folders easy to access.

Delete a ClickUp Folder

When a project is complete or you no longer need a group of Lists, you can delete the Folder to reduce clutter. Be sure you understand what will happen to Lists and tasks before removing it.

1. In the Sidebar, hover over the Folder you want to remove.
2. Click the ellipsis menu next to the Folder name.
3. Select Delete.
4. Review the confirmation message so you know what data will be removed.
5. Confirm the deletion to finish.

After deletion, the Folder and its Lists are no longer visible in your ClickUp Workspace as described on the official help page.

Best practices for organizing ClickUp Folders

Using a few simple conventions makes it easier for teammates to understand where work belongs inside ClickUp.

• Use clear naming: Include team, project, or client names in Folder titles.
• Keep structures consistent: Use similar Folder patterns across Spaces so people can find work quickly.
• Avoid too many levels: Only add Folders where they truly help separate large groups of Lists.
• Audit regularly: Review Folders periodically and archive or delete ones you no longer need.

Learn more about ClickUp Folders

To explore every detail of how Folders behave, including the latest updates and options, you can read the official help article: Intro to Folders in ClickUp.

If you need expert help designing a scalable workspace structure or mapping your Folder strategy to your processes, you can also consult specialists at Consultevo.

By using Folders correctly and keeping a clear hierarchy, your team can make the most of ClickUp and keep projects organized from the Space level down to individual tasks.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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