How to Use Profiles in ClickUp
Profiles in ClickUp give you a clear picture of what you and your teammates are working on so you can quickly understand workload, activity, and collaboration across your Workspace.
This how-to guide walks you through finding, viewing, and using Profiles, so you can get the most value from your Workspace data.
What are Profiles in ClickUp?
A Profile is a central place where you can see information about a specific person in your Workspace. It combines their activity, tasks, and status into a simple view.
Profiles help you:
- Understand what someone is working on
- Check recent activity and communication
- See where tasks are getting stuck
- Support teammates and guests more effectively
You will see different details depending on your permissions and the person you are viewing.
Who can you view in ClickUp Profiles?
You can open a Profile for three main types of people in your Workspace:
- Members: People in your Workspace with full access and permissions.
- Guests: People invited with limited access to specific items or Spaces.
- Yourself: Your own Profile, showing your activity and tasks.
The information available in each Profile depends on your role, permissions, and what has been shared with you in the Workspace.
How to open a ClickUp Profile
You can open a Profile from several locations in the platform. The sections below describe different ways to reach a Profile for any member, guest, or yourself.
Open a ClickUp Profile from the Sidebar
Use the sidebar to open your own Profile or a teammate’s Profile.
- In the left sidebar, locate your avatar or the person’s avatar.
- Click the avatar to open the Profile panel.
- Use the panel to review key details and navigate to additional sections.
This is a quick way to jump into a Profile while working inside a Space or list.
Open a ClickUp Profile from tasks and comments
Any time you see a person’s name or avatar in a task or comment, you can open their Profile.
- Open a task where the person is assigned, mentioned, or has commented.
- Hover over their avatar or display name.
- Click their name or avatar to open the Profile.
This method is helpful when you want to understand the context behind someone’s recent task activity.
Open your own ClickUp Profile
You can also open your own Profile to review what others can see about you in the Workspace.
- Click your avatar, usually located in the lower-left or upper-right corner, depending on your layout.
- Select the option to view your Profile from the menu.
- Review your activity, tasks, and other visible details.
Your own Profile view helps you stay aware of how your work appears across the Workspace.
Key sections of a ClickUp Profile
Every Profile in ClickUp is organized into several sections. While the exact layout can change over time, most Profiles will include the following types of information.
Profile header and basic info
The top area of a Profile usually shows basic details, such as:
- Name and avatar
- Role or account type (member or guest)
- Contact or identification information, if available
- Current status or availability, when enabled
This header gives you a quick snapshot of who you are viewing and their role in the Workspace.
Activity and recent work in ClickUp
The activity section shows what the person has been doing recently. Activities can include:
- Tasks created or updated
- Comments added or replied to
- Status changes on tasks
- Assignments and due date updates
Use this area to understand someone’s recent work and how they are interacting with projects.
Tasks and workload overview
Profiles can show tasks related to the person, depending on your permissions and Workspace configuration. You may see:
- Tasks assigned to the person
- Overdue or upcoming work
- Recently completed tasks
- Items they are watching or involved in
This information helps you quickly understand current workload, bottlenecks, and priorities.
Guests and permissions in ClickUp Profiles
When viewing a guest’s Profile, you may see fewer details than you see for a full member. Guests usually have limited access to Spaces, folders, or lists.
Your access to a guest’s Profile depends on:
- The Spaces and items shared with you
- The permissions granted to the guest
- Your own role in the Workspace
This keeps private work protected while still providing enough information to collaborate effectively.
How to use ClickUp Profiles for collaboration
Once you know how to open and read Profiles, you can use them to improve communication and teamwork.
Review teammate focus and priorities
Use a Profile to see what a teammate is focused on so you can plan better together.
- Check their current tasks and due dates.
- Look at recent activity to see where they are spending time.
- Spot overloaded teammates so you can redistribute work.
This helps managers, project leads, and collaborators coordinate more effectively.
Understand guest activity in ClickUp
For clients or external collaborators added as guests, Profiles help you stay informed without sharing too much internal data.
- Check what shared tasks they are completing.
- Review their comments and feedback.
- Confirm they have access to the right items.
This keeps external work transparent and organized.
Improve your own workflow
Viewing your own Profile can reveal patterns in how you work.
- Identify tasks that stay open too long.
- Review where most of your updates happen.
- Use this insight to adjust priorities and habits.
Your Profile is a simple way to reflect on your performance and time usage inside the platform.
ClickUp Profile best practices
To get the most from Profiles, keep these best practices in mind.
- Check Profiles regularly: Use them during standups, one-on-ones, and project reviews.
- Respect permissions: Remember that what you see depends on role and sharing settings.
- Use Profiles to prepare: Open someone’s Profile before a meeting to understand their recent work.
- Combine with other features: Use Profiles alongside views, dashboards, and reports for a fuller picture.
Learn more about ClickUp Profiles
For the most accurate and detailed reference on Profiles, you can read the official documentation on the ClickUp Help Center at Intro to Profiles. This resource is maintained by the product team and reflects the latest interface updates.
If you are designing processes or implementing Workspace-wide standards around Profiles and permissions, you may also find it helpful to consult specialists in workflow design and documentation, such as the team at Consultevo.
By learning how to open, read, and use Profiles effectively, you can turn everyday activity data into practical insights that improve collaboration and project outcomes in your Workspace.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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