Folder limits in ClickUp

Folders in ClickUp help you group related Lists and tasks so you can organize work by project, client, or workflow stage while staying within Workspace limits.

This how-to guide explains Folder availability, limits, and practical steps to manage them effectively.

ClickUp Folder basics

Folders are an optional level in the ClickUp hierarchy, sitting between Spaces and Lists.

They let you:

• Organize work by project, client, or department.
• Group Lists under a single container.
• Apply Folder-level settings and views.

Using Folders correctly ensures your Workspace stays tidy and easier to navigate as it scales.

ClickUp Folder availability overview

Folder availability depends on the Space and Workspace where you work.

Key points include:

• Folders live inside Spaces.
• Lists can exist with or without a Folder.
• Some limits depend on the number of Folders and Lists in each Space.

Understanding these limits helps you design a structure that balances flexibility and performance.

ClickUp Workspace and Space level limits

Folders are affected by both Workspace-wide and Space-specific limits.

Workspace-wide limits for ClickUp Folders

Your Workspace can hold many Folders across its Spaces, but there are practical performance considerations.

At the Workspace level:

• There is no small hard cap listed for total Folders, but extremely high volumes can impact speed.
• Large Workspaces should be planned to avoid thousands of Folders with overlapping purposes.

To keep ClickUp responsive, periodically archive or consolidate old Folders that are no longer needed.

ClickUp Space-level limits for Folders

Spaces are the main containers for Folders.

Within a Space, keep in mind:

• Each Space can contain many Folders, but it is best to limit the number to what your team actively uses.
• Every Folder can contain multiple Lists, and each List contains tasks and views.
• The more Folders and Lists per Space, the heavier your sidebar becomes, which can slow navigation.

Design Spaces with a clear purpose and map Folders directly to meaningful categories like projects or teams.

How to create Folders in ClickUp

Creating a Folder is simple and can be done from the sidebar.

1. Open your Workspace and locate the Space where you want a new Folder.
2. Hover over the Space name in the sidebar.
3. Click the option to add a new Folder.
4. Enter a clear, descriptive name for the Folder.
5. Confirm to create it, then start adding Lists inside the Folder.

Use concise names, such as a project code plus a short description, so Folders are easy to scan.

ClickUp Folder limits for Lists

Lists sit inside Folders and are subject to their own practical limits.

To keep your structure efficient:

• Avoid placing an excessive number of Lists inside a single Folder.
• Group Lists by workflow stage, sprint cycle, or sub-project.
• Archive Lists once their work is complete to keep Folders light.

Distributing Lists across multiple well-defined Folders tends to keep views fast and easier to manage.

ClickUp best practices for naming Lists in Folders

Clear naming conventions make Folders more useful.

Consider:

• Adding dates or iteration numbers for recurring projects.
• Including a team or client identifier in the List name.
• Using standard prefixes like “Backlog”, “In Progress”, or “Completed” where relevant.

This improves search, filtering, and reporting across your ClickUp Workspace.

ClickUp sharing and permissions for Folders

Folders follow the permissions system of your Workspace.

Typical patterns include:

• Granting access to entire Folders for a team or department.
• Limiting sensitive Folders to specific members.
• Using Guest access on particular Lists or tasks within a Folder.

Before creating a new Folder, check whether an existing Folder with suitable permissions already exists to avoid duplication.

Managing performance and limits in ClickUp Folders

Large Folders can affect how quickly views load and how easily people find information.

Tips to stay within healthy ClickUp limits

• Keep each Folder focused on one project, client, or function.
• Archive Folders once initiatives are finished and no longer active.
• Use Spaces to separate high-level areas, then use Folders only where they add clarity.
• Regularly review the sidebar to merge or simplify redundant Folders.

Following these patterns ensures your hierarchy grows in an intentional, controlled way.

When to avoid Folders in ClickUp

Not every Space needs Folders.

Consider skipping Folders when:

• The Space contains only a few Lists.
• Your team prefers a flat structure for quick access.
• The work is short-lived and does not require deep organization.

In these cases, keep Lists directly under the Space to reduce complexity.

More resources on ClickUp organization

For a detailed breakdown of Folder feature availability and limits, see the official help article on the ClickUp support site: Folder feature availability and limits.

If you need expert help designing a scalable Workspace structure, you can work with specialists through Consultevo, which focuses on productivity and implementation services.

By planning your hierarchy, naming standards, and Folder usage carefully, you can make the most of ClickUp while staying comfortably within recommended limits.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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