Time Reporting in ClickUp

Using ClickUp for time reporting helps you understand exactly where work hours go, how teams are performing, and which projects drive the most effort. By combining Time Tracking with Dashboards, you can build clear, visual reports for managers, finance teams, and clients.

This guide explains how to configure Time Tracking, set up Dashboard cards, and share reports based strictly on the official ClickUp documentation.

Before you start with ClickUp time reporting

To create reliable time reports in ClickUp, make sure the right features are available in your Workspace and enabled on the items you want to measure.

Verify ClickUp plan and permissions

First, confirm your Workspace has access to the Time Tracking and Dashboard features.

• Check that you are on a plan that supports Time Tracking and time reporting.
• Ensure you can create or edit Dashboards in ClickUp.
• Confirm that members who need to log or review time have the correct permissions on Spaces, Folders, and Lists.

Enable Time Tracking in ClickUp locations

Time reporting only works when Time Tracking is turned on for the Spaces, Folders, and Lists you care about.

1. Open the Space, Folder, or List where tasks live.
2. Go to the location settings.
3. Enable the Time Tracking ClickApp if it is not already active.
4. Save your changes so team members can start tracking time on tasks.

Repeat this process across all locations that should contribute to your time reports.

Set up task-level Time Tracking in ClickUp

Accurate Dashboards depend on consistent Time Tracking behavior in ClickUp tasks. Configure how time is logged and which details are required.

Choose how people track time in ClickUp

Decide which logging methods best match your workflow.

• Manual time entries with start and end times.
• Live timers that run while people work.
• Bulk edits for adjusting or correcting multiple entries at once.

Train team members to track time on every task so your reports stay complete and reliable.

Set billable vs non-billable time in ClickUp

If you invoice clients or track internal cost, you can separate billable time from non-billable time.

1. Open a task with Time Tracking enabled.
2. Add a time entry.
3. Mark the entry as billable or non-billable.
4. Save the entry so it appears correctly in Dashboard cards and time reports.

Later, you will use Dashboard cards to sum billable hours per project, client, or assignee.

Use required fields and descriptions in ClickUp

To improve data quality, configure Time Tracking settings so users must provide key information.

• Require notes or descriptions on each time entry.
• Limit which tasks can receive time, if necessary.
• Standardize naming for projects and clients so filters in Dashboards are easier to build.

Create a ClickUp Dashboard for time reporting

Once time data is flowing into tasks, you can create a Dashboard in ClickUp to visualize and summarize it.

Build a new ClickUp Dashboard

1. Open the Dashboards section of ClickUp.
2. Click to create a new Dashboard.
3. Give the Dashboard a clear name such as “Time Reporting” or “Client Hours Overview”.
4. Set sharing and privacy options based on who should see the time reports.

After your Dashboard is created, you can add specialized cards for different time-reporting views.

Add Time Tracking cards in ClickUp

The Time Tracking cards are the core of time reporting in ClickUp. They pull data from all time entries that match your filters.

1. On your Dashboard, click to add a card.
2. Choose a Time Tracking card type.
3. Select the tasks, Lists, Folders, or Spaces you want to include.
4. Apply filters such as date range, billable status, user, or tag.
5. Choose how to group and display the time, such as by assignee or by task.

Common configuration options include:

• Date range: Today, This week, This month, Last month, or a custom range.
• Grouping: By assignee, by task, by List, or by Folder.
• Metrics: Total time tracked, billable hours, or non-billable time.

Popular ClickUp time reporting views

Different teams need different time reports inside ClickUp. You can create multiple cards on the same Dashboard to cover all scenarios.

Team utilization report in ClickUp

This view shows how much time each person spends on tracked work.

1. Create a Time Tracking card on your Dashboard.
2. Filter by the current week or month.
3. Group the card by assignee.
4. Optionally filter by Space or List to focus on a single department.

Use this report to identify overloaded team members and those with extra capacity.

Project time report in ClickUp

This view focuses on total hours spent on a specific project or client.

1. Add another Time Tracking card.
2. Filter by the project’s List or Folder.
3. Set a date range that matches your reporting period.
4. Group by task or by assignee, depending on your needs.

Finance or project management teams can reference this report to compare actual time against budgeted hours.

Billable hours report in ClickUp

For client billing, create a clear breakdown of billable hours.

1. Add a Time Tracking card dedicated to billing.
2. Filter entries to show only billable time.
3. Filter by client List or Folder if you organize work by customer.
4. Choose to display total billable time per assignee, per task, or per project.

Use this report as a cross-check for invoices and to monitor which clients consume the most effort.

Customize ClickUp Dashboards for stakeholders

Different stakeholders need tailored time reporting views in ClickUp. You can customize cards, layouts, and access settings for each group.

Manager and leadership views in ClickUp

Managers often need higher-level summaries instead of detailed task lists.

• Create Time Tracking cards grouped by Space, Folder, or List.
• Add high-level charts or widgets that highlight total hours and trends over time.
• Use summary metrics to compare teams or departments.

Limit the number of cards on management Dashboards so they are quick to read.

Individual contributor views in ClickUp

Individuals may want to review their own time entries.

• Create personal Dashboards filtered by the current user.
• Group by task to see which work items take the most time.
• Include a weekly or monthly date range to keep the view focused.

This helps team members understand their own workload and improve personal planning.

Client-ready reports from ClickUp

You can use time reporting Dashboards as a starting point for client-facing summaries.

• Filter cards by a single client’s Lists or Folders.
• Include only billable time if you charge by the hour.
• Export or capture data for use in invoices or slide decks.

Always review data for accuracy before sharing externally.

Share and maintain ClickUp time reports

Once your time reporting Dashboards are built in ClickUp, make sure the right people can access them and that the data stays healthy.

Share Dashboards in ClickUp

Control who can view or edit each Dashboard.

• Share with the entire Workspace for broad visibility.
• Share with selected teams or individuals for sensitive client or billing data.
• Use edit permissions to control who can change filters and card layouts.

Keep ClickUp time reporting accurate

Time reports are only as good as the underlying entries. Build habits that protect data quality.

• Remind users to log time daily or in real time.
• Review unusual spikes or gaps using Time Tracking cards.
• Standardize naming and folder structures to make filters simpler.
• Periodically audit random tasks to ensure time entries look correct.

More resources for optimizing ClickUp

For additional configuration details and advanced options, review the official Help Center guide on using Dashboards for time reporting in ClickUp Dashboards for time reporting.

If you want expert consulting on workflows, implementation, and process optimization, you can explore services from Consultevo, a consulting partner focused on productivity and work management platforms.

With consistent Time Tracking, well-designed Dashboards, and structured filters, ClickUp becomes a powerful system for time reporting across your entire organization.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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