How to Use the ClickUp Time in Status API

The ClickUp Time in Status endpoint lets you analyze how long tasks stay in each workflow status so you can measure bottlenecks, optimize processes, and build custom reports on top of the ClickUp platform.

This how-to guide walks you through the endpoint located in the ClickUp API reference, explains the required and optional parameters, and shows you how to structure requests that return accurate time in status metrics for your tasks.

Understanding the ClickUp Time in Status Endpoint

The Time in Status feature is exposed through a dedicated endpoint in the ClickUp API. This endpoint returns a breakdown of how long each task has remained in specific statuses over a given period of time.

The HTTP method and path for this operation are:

• Method: GET
• Endpoint: /v2/task/{task_id}/time_in_status (consult the official reference for the exact path and version)

The official specification and any future changes are documented in the ClickUp developer reference at ClickUp Time in Status API.

Authentication for the ClickUp API Request

Before you can request time in status data, you must authenticate with the ClickUp API. This is typically done with a personal token or application token passed in the HTTP headers.

A common pattern is:

• Authorization: Bearer <your_token_here>
• Content-Type: application/json (even though this is a GET request, setting the content type is a good consistency practice)

Keep tokens secret and never embed them in public client-side code. Instead, route requests through a secure backend service that talks to the ClickUp API.

Required Parameters for ClickUp Time in Status

The Time in Status endpoint expects at least one key piece of information: the identifier for the task you want to analyze. Depending on the exact version of the ClickUp documentation, the parameter name and location can vary slightly, but the core requirement remains the same.

Task identifier

You must provide the task ID so ClickUp knows which task history to inspect. This typically appears as a path parameter in the URL, such as:

/v2/task/{task_id}/time_in_status

Replace {task_id} with the actual ID returned from other ClickUp API endpoints (for example, when listing or creating tasks).

Optional Filters in the ClickUp Time in Status API

The Time in Status endpoint may also support optional query parameters to refine the data returned. These options allow you to focus on a specific time range or subset of statuses.

Common optional filters

• Date range filters: Start and end timestamps to restrict the calculation window.
• Status filters: One or more specific statuses you care about, such as In Progress or Review.
• Include closed or archived data: Flags that determine whether historical or archived information is included in calculations.

The exact parameter names and formats (for example, Unix timestamps in milliseconds versus ISO date strings) are documented in the ClickUp reference. Always double-check the official ClickUp API page for the latest details.

Building a ClickUp Time in Status Request Step by Step

Follow these steps to compose a typical request for task time in status metrics using the ClickUp platform.

1. Collect prerequisites

• A valid ClickUp API token with access to the workspace containing the task.
• The task ID for the task you want to analyze.
• The base URL for the ClickUp API (for example, https://api.clickup.com/api with an appropriate version path).

2. Assemble the URL

Insert the task ID into the endpoint path and append any query parameters you need. A simplified example might look like this:

GET https://api.clickup.com/api/v2/task/<task_id>/time_in_status?start_date=<timestamp>&end_date=<timestamp>

Replace placeholders with real values from your ClickUp environment and your desired date range.

3. Set the request headers

In your HTTP client or code, configure the headers:

• Authorization: Bearer <your_clickup_token>
• Content-Type: application/json

4. Send the request and handle responses

Submit the GET request to the ClickUp API and inspect the response body. The response will return structured data describing how long the task remained in each status during the specified period.

Typical fields in the response can include:

• Status name: The human-readable name of the status.
• Total time in status: A numeric duration, often in milliseconds.
• Transitions: Details about each time the task entered or left a status, which you can aggregate for reporting.

Interpreting Time in Status Data from ClickUp

Once the ClickUp API returns the time in status payload, you can use it for analytics and automation.

Common use cases

• Identify bottlenecks: Detect statuses where tasks spend the most time, such as Review or Waiting.
• Measure SLA compliance: Compare the total time in specific statuses against service level targets.
• Optimize workflows: Use historical time in status from ClickUp to refine status definitions, automation rules, or staffing levels.
• Custom reporting: Feed the metrics into BI tools, dashboards, or internal reports.

Example analysis approach

1. Convert durations into human-friendly units (hours or days).
2. Group time by status category (for example, active versus waiting).
3. Calculate averages across multiple tasks by repeatedly calling the Time in Status endpoint in ClickUp for each relevant task ID.

Best Practices for Using the ClickUp Time in Status API

To get reliable and efficient results, follow these implementation practices when integrating with the ClickUp endpoint.

Respect ClickUp rate limits

The API enforces rate limits to protect performance. When querying time in status for many tasks, implement:

• Request throttling or backoff strategies.
• Batch processing with pauses between groups of requests.
• Caching of non-changing results where appropriate.

Validate task and workspace access

Make sure the token you use has permission to access the workspace, space, folder, and list where the task resides. If the ClickUp API returns authorization errors, review token scope and workspace membership.

Normalize time zones

Time in status calculations can be affected by time zones if you are filtering by date range. Keep all timestamps in a single standard such as UTC and convert to local time only when displaying results to end users.

Handle missing or partial data

Some tasks may have incomplete history if they were created before certain logging features were enabled or if they were imported from another system. Your integration should handle:

• Statuses with zero duration.
• Tasks with only a subset of expected statuses.
• Null or empty fields in the JSON.

Integrating ClickUp Time in Status with Your Stack

You can integrate these metrics into custom dashboards, BI platforms, or internal tools that centralize performance data from ClickUp and other systems.

For more advanced implementation advice, consulting partners such as Consultevo can help you design scalable reporting pipelines and analytics solutions that connect ClickUp data with your broader workflow architecture.

Where to Learn More About the ClickUp Endpoint

The ClickUp team maintains the authoritative API documentation, including any updates to parameters, authentication, and response formats. Always verify details in the official reference before deploying changes to production.

Visit the full endpoint specification at the ClickUp Time in Status API reference to review live examples, schema details, and any additional constraints that may apply to your workspace.

By following the steps outlined in this guide and validating your implementation against the official ClickUp documentation, you can reliably retrieve and analyze time in status data to improve throughput, remove workflow bottlenecks, and create data-driven automation tailored to your organization.