How to Use RASIC Charts in ClickUp

A RASIC chart is a simple way to clarify who does what on a project, and ClickUp helps you build and manage this role map directly inside your workspace. This guide walks you through how to set up and use a RASIC chart step by step so your team always knows who is Responsible, Approving, Supporting, Informed, and Consulted.

What a RASIC Chart Is and Why Use It in ClickUp

Before you start creating a chart in your project management tool, it helps to understand the pieces of the RASIC model. RASIC stands for:

• Responsible: Owns the task and completes the work.
• Approving: Gives the final sign-off or decision.
• Supporting: Assists the responsible person with resources or help.
• Informed: Needs updates but does not influence the work.
• Consulted: Provides input or expertise before decisions.

Using this model inside a structured platform lets you map these roles to every key task. A digital RASIC chart helps you:

• Avoid duplicated work and confusion about ownership.
• Clarify decision rights and sign-off paths.
• Communicate expectations early in a project.
• Scale consistent role definitions across similar projects.

The source article at ClickUp’s RASIC chart guide provides the foundation for the approach outlined below.

Prepare Your RASIC Framework Before Building It in ClickUp

Before setting up anything in a workspace, gather the information you need so the chart is accurate and easy to maintain.

Step 1: List Your Project Deliverables

Start by listing the major deliverables or milestones you want to track. Each of these will become a row in your chart and eventually a task or group of tasks in your workspace.

• Break large projects into clear, outcome-based deliverables.
• Group related activities under a shared deliverable name.
• Use language your team already understands.

Step 2: Identify All Stakeholders

Next, identify every person or role involved in the project. These become the columns in your RASIC chart.

• Include project managers, team leads, specialists, and sponsors.
• Use role names (for example, “Content Lead”) if people change often.
• Add external partners if they influence decisions or outcomes.

Step 3: Assign RASIC Categories

Now, map each stakeholder’s involvement to each deliverable using the RASIC categories.

1. For every deliverable, pick exactly one Responsible person when possible.
2. Define a single Approving role to avoid conflicts.
3. Mark any Supporting roles that will help execute the work.
4. Decide who needs to be Informed about progress or changes.
5. Choose who should be Consulted for subject-matter expertise.

At this stage, capture everything in a simple table or spreadsheet so you can quickly translate it into your workspace later.

How to Build a RASIC Chart Structure in ClickUp

Once your framework is ready, you can recreate it as a dynamic and shareable view. The platform lets you combine tasks, custom fields, and views to mirror a classic RASIC table while staying flexible.

Create a List or Folder for Your RASIC Chart

Begin by creating a dedicated location where your chart will live.

1. Create a new Folder or List for your project or program.
2. Name it clearly, for example, “Website Launch RASIC.”
3. Add a short description explaining how the chart is used.

Keeping the chart in its own List or Folder makes it easier to share and maintain without cluttering day-to-day execution tasks.

Set Up Tasks to Represent Deliverables

Each row in your RASIC table becomes a task or subtask.

1. Add a task for every major deliverable you defined earlier.
2. Use concise, action-based names like “Publish product page” or “Finalize brand guidelines.”
3. Optionally, break complex deliverables into subtasks to capture more detail.

This structure keeps your RASIC chart directly tied to real work so that ownership maps to actual task status and due dates.

Add Custom Fields for RASIC Roles in ClickUp

To represent the RASIC assignments, add custom fields that match each role type.

1. Open your List settings and navigate to custom fields.
2. Create a Responsible custom field using an Assignee, Dropdown, or Text field.
3. Repeat for Approving, Supporting, Informed, and Consulted.

Best practices for these fields include:

• Use Assignee or User-type fields when roles map directly to named team members.
• Use Dropdown fields when you want to assign role labels or departments.
• Keep naming consistent so reports and filters remain clear.

Design a Table View to Visualize Your RASIC Chart

To make your structure behave like a traditional chart, configure a table-style view.

1. Create or select a Table view on your List.
2. Show columns for task name, status, due date, and every RASIC custom field.
3. Hide any fields that are not helpful for role clarity.

This view becomes your interactive RASIC chart: each row is a deliverable and each column represents a role category, filled with people or role labels.

How to Use and Maintain Your RASIC Chart in ClickUp

Once your chart is live, treat it as an active tool, not a one-time document. Regularly reviewing and updating it helps keep responsibilities accurate through the entire project lifecycle.

Clarify Responsibilities with Your Team

After building the chart, walk through it with the team so everyone understands their part.

• Review each deliverable and confirm who is Responsible and Approving.
• Ask Supporting roles if they have capacity and clarity on expectations.
• Explain how Informed and Consulted stakeholders will receive updates.

This conversation helps surface hidden assumptions and potential bottlenecks early.

Keep the RASIC Chart Updated in ClickUp

Projects change, so your RASIC chart will too. Set a simple routine for updates.

1. Review the chart at key milestones or sprint planning sessions.
2. Update roles when team members join, leave, or shift responsibilities.
3. Adjust Approving or Consulted roles if decision-makers change.

Because your chart is built on active tasks, updates automatically reflect in related reports, notifications, and views.

Use Filters, Tags, and Views for Faster Insights

You can enhance your RASIC setup with additional configuration.

• Filter tasks to see only those where a specific person is Responsible or Approving.
• Add tags for priority levels so critical deliverables stand out.
• Create separate views for each department that show only their relevant rows.

These adjustments turn your RASIC chart into a central dashboard for understanding who owns what across the project.

Tips for Better RASIC Charts and Team Alignment

Beyond technical setup, consider these practices to make your chart more effective:

• Keep exactly one primary Responsible role per deliverable where possible.
• Limit Approving roles to a single decision-maker to reduce slowdowns.
• Only mark people as Informed or Consulted when it adds real value.
• Document your role definitions in a short guideline and store it near the chart.

For teams that want expert help operationalizing role models, specialized consultancies like Consultevo can assist with broader process design and tooling strategies.

Next Steps: Turn Your RASIC Plan into Action

A clear RASIC chart removes uncertainty, speeds up decisions, and keeps complex initiatives aligned. By translating your chart into a structured workspace with tasks, custom fields, and focused views, you build a living roles map that grows with your projects instead of sitting in a static document.

Use the steps above to define your deliverables, map stakeholders, configure your chart, and keep it updated as work evolves. With a consistent approach, your team will always know who is responsible, who approves, who supports, who should be informed, and who needs to be consulted for every major piece of work.

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