Manage Spaces in ClickUp

Organizing your workspace in ClickUp helps every member of your team find the right work faster. By learning how to move, reorder, collapse, and hide Spaces, you can keep your sidebar tidy and focused on the work you use most often.

This guide explains each way you can adjust Space visibility and order in the Sidebar so you can tailor your ClickUp experience without changing anyone else’s view unless you choose to.

Understanding Spaces in ClickUp

Spaces are the highest level of organization within a ClickUp Workspace, just below the Workspace itself. Each Space usually represents a department, client, project group, or high-level initiative.

From the Sidebar, you can:

Change the order of Spaces
Collapse Spaces to save vertical space
Hide Spaces you do not use often
Show hidden Spaces again at any time

All of these actions help you declutter your view and keep the most relevant work front and center.

Reorder Spaces in ClickUp

You can rearrange the order of Spaces in the Sidebar to match your priorities or your team’s workflow. This is helpful if you access some Spaces frequently and want them to appear at the top of your list.

How to move an entire Space in ClickUp

Follow these steps to change the order of a Space from the Sidebar:

Open your Workspace and locate the Sidebar on the left side of ClickUp.
Hover your cursor over the name of the Space you want to move.
Click and hold the Space’s name or drag handle, depending on your view.
Drag the Space up or down until it reaches your desired position in the list.
Release the mouse button to drop the Space into its new location.

Once you release, the Sidebar will update instantly. The new order will be visible to you and, in most cases, to other members of your Workspace as well, since Space ordering is usually global for the Workspace.

Tips for organizing Spaces in ClickUp

Place active or time-sensitive Spaces at the top.
Group related Spaces together, such as all client Spaces or all department Spaces.
Move archived or rarely used Spaces toward the bottom, then hide them if you need more focus.

Collapse Spaces in ClickUp

If a Space contains many Folders and Lists, your Sidebar can become long and difficult to scan. Collapsing a Space keeps it visible while hiding its internal structure until you need to access it.

How to collapse or expand a Space

To collapse a Space in the ClickUp Sidebar:

Find the Space in the Sidebar.
Click the small arrow or caret to the left of the Space name.
The arrow will change direction and the Folders and Lists under that Space will be hidden.

To expand the Space again, click the same arrow or caret. The Folders and Lists immediately reappear, while the Space remains in the same position in the Sidebar.

Collapsing Spaces is a simple, personal way to control how much detail shows in your view without removing or hiding anything from other people.

Hide and show Spaces in ClickUp

Hiding Spaces lets you remove them from your default Sidebar view while still keeping full access to them whenever needed. This is especially useful if you belong to many Spaces but only work in a few on a regular basis.

How hiding Spaces works in ClickUp

When you hide a Space, it is removed from your main Sidebar, but you can still access it from the hidden Spaces section. Hiding is typically user-specific, which means each person can decide which Spaces to keep visible without affecting other members.

Steps to hide a Space from your Sidebar

To hide a Space in ClickUp:

Go to the Sidebar and find the Space you want to hide.
Right-click the Space name, or click the context menu (three dots), depending on your interface.
From the menu, select the option to hide the Space. The label may appear as Hide or a similar phrase.
The Space disappears from your main Sidebar and moves into a hidden area or filter-controlled list.

Once hidden, the Space will not distract you in your day-to-day navigation, but you still retain access to all tasks, Lists, and Folders inside it.

How to show hidden Spaces again

If you need to bring a Space back into your main view, you can unhide it at any time.

Open the Sidebar settings or Space list controls in ClickUp.
Locate the section or filter that displays hidden Spaces.
Find the Space you want to show again.
Select the option to unhide or show the Space.
The Space returns to the visible list in your Sidebar.

Use this process to periodically review your hidden Spaces and restore any that have become important again.

Personalizing your ClickUp Sidebar

Combining reordering, collapsing, and hiding gives you a powerful way to personalize the Sidebar in ClickUp. You can quickly adapt your view as projects begin, end, or change priority.

Best practices for a clean Sidebar

Keep only active Spaces visible: Hide Spaces that relate to finished or low-priority work.
Use consistent ordering: Reorder Spaces by department, client, or project type so the structure is easy to remember.
Collapse for clarity: Collapse Spaces with many Folders to reduce scrolling while still keeping them visible.
Review periodically: As your work changes, adjust what you hide or show to keep your ClickUp setup aligned with current goals.

Troubleshooting Space visibility in ClickUp

If you cannot find a Space or you are unsure why it appears in a particular place in your Sidebar, use the following checks.

When a Space seems to be missing

Verify whether the Space is hidden by checking your hidden Space list or Sidebar filters.
Ensure you still belong to the Space and have not been removed or had your permissions changed.
Look for collapsed sections in the Sidebar that might contain the Space you expect to see.

When a Space will not move

Confirm you are dragging the correct Space name or handle.
Check if Workspace-level settings restrict the order of Spaces.
Refresh your browser or desktop app if the view does not update after moving a Space.

More resources for using ClickUp

For the original product documentation and the most up-to-date details on how to move or hide Spaces, visit the official help article: Move or hide Spaces.

If you want expert help structuring your Workspace or improving your overall productivity stack, you can explore consulting and implementation resources at Consultevo.

By taking a few minutes to organize and customize your Spaces, you will make ClickUp easier to navigate, faster to use, and better aligned with the way you and your team work every day.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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