Create User Groups in ClickUp via API

This guide explains how to create user groups in ClickUp using the REST API endpoint, so you can organize members, manage roles, and automate workspace permissions programmatically.

Understanding ClickUp User Groups

User groups let you manage multiple people at once for permissions, sharing, and automation. Instead of adding individual users to every task or folder, you can assign a group and maintain access centrally.

With the user groups API endpoint, you can:

• Create a reusable group for a specific department or team.
• Add and remove members in a single request.
• Assign or update group roles for members.

ClickUp API Endpoint Overview

The endpoint used to create a user group is part of the public REST API. It accepts a JSON request and returns data about the new group on success.

Base URL and Endpoint

The relevant endpoint is:

• POST /group

You must send the request to the appropriate ClickUp API base URL along with required headers and a valid payload.

Authentication Requirements for ClickUp

Requests to this endpoint require a valid API token. The token must be sent using the standard authorization header format:

• Authorization: Bearer YOUR_API_TOKEN

Make sure the token you use has permission to manage user groups inside the target workspace.

Required Data to Create a ClickUp User Group

The body of the request must be valid JSON. Some fields are required, while others are optional but very useful for organizing and managing people efficiently.

Core Request Body Fields

The typical request body for a new user group includes:

• name (string, required): The display name of the group, such as Design Team or Product Managers.
• handle (string, optional): A short, unique identifier for the group (for example, design-team). This often appears in mentions or integrations.
• members (array, optional): A list of user IDs that belong to the group.
• access (string or enum, optional): A value related to the group’s accessibility or visibility in the workspace, when applicable.

Each implementation should match the specific data types and allowed values described in the official reference documentation.

Member Role Details in ClickUp Groups

When you define members, you can include additional attributes for each user in the group. Common attributes are:

• id: The member’s user ID.
• role: A role value that determines how the member interacts inside the group structure.

Consult the official API reference for the full list of member properties, supported roles, and behavioral details.

Step-by-Step: Create a User Group in ClickUp

Follow these steps to send a valid request and create your first group using the API.

1. Gather Prerequisites

Before you send the POST request, make sure you have:

• An active workspace where you want the group to live.
• A personal or app-level API token with sufficient permissions.
• The user IDs of the initial group members you want to add.

2. Configure Headers for ClickUp API

Your request should include standard headers like:

• Authorization: Bearer YOUR_API_TOKEN
• Content-Type: application/json

These headers ensure the API recognizes your identity and can parse the request body correctly.

3. Build the Request Body

Construct a JSON object containing the group details. A basic example structure looks like this (adapt names and IDs to your workspace):

• {"name": "Design Team", "handle": "design-team", "members": [{"id": 12345, "role": "member"}]}

You can add more users to the members array and adjust roles as supported by the platform.

4. Send the POST Request

Use your preferred HTTP client (cURL, Postman, or a server-side library) to send:

• POST /group with the JSON body and headers.

On success, the response will include the new group’s details, such as its ID, name, handle, and member information. Store the group ID so you can use it for later operations like updates or deletions.

Response Handling in the ClickUp API

Understanding the response is important for robust automation workflows and error handling.

Successful Response Data

A successful response typically includes:

• id: Unique identifier for the group.
• name: The saved group name.
• handle: The saved handle.
• members: Final member list and any role or status information.

Use this data to confirm your configuration or to chain additional API calls.

Error Responses and Troubleshooting

If the request fails, common causes include:

• Missing or invalid API token in the authorization header.
• Invalid JSON body (syntax or unexpected field types).
• Attempting to use a duplicate handle if uniqueness is required.
• Supplying user IDs that do not exist in the workspace.

Always review the HTTP status code and error message from the API to quickly identify the issue. Adjust your request and retry once the cause is corrected.

Best Practices for Managing ClickUp User Groups

To keep your workspace tidy and easy to maintain, follow these simple patterns when working with user groups through the API.

Naming and Handle Conventions

Use consistent naming so team members and automations can easily identify the right group:

• Prefix groups by function, such as ENG-Backend or OPS-Support.
• Match handle values to these names with lowercase and hyphens.
• Avoid ambiguous titles that overlap with existing structures.

Automating Membership Updates

Once you can create groups programmatically, you can also automate updates by combining this endpoint with others in the platform:

• Sync user groups with your identity provider or HR system.
• Adjust membership when employees join, move teams, or leave.
• Integrate group creation with project templates or onboarding flows.

Official ClickUp API Reference and Further Help

For the latest details about parameters, sample payloads, and edge cases, review the official API reference for creating user groups:

Create User Group API Reference

If you need broader implementation guidance or help integrating the user groups endpoint into a larger automation strategy, you can also work with a consulting partner experienced in workspace architecture and API automation, such as Consultevo.

By following this guide and the official documentation, you can reliably create, structure, and maintain user groups in your workspace using the ClickUp API, enabling scalable permission management and streamlined collaboration.

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If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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