How to Use Spaces in ClickUp

Spaces in ClickUp let you create organized sections for each team, department, or workflow so everyone knows where to find tasks, docs, and projects.

What Are Spaces in ClickUp?

A Space is a high-level container that groups related work. Within each Space, you can add Folders, Lists, tasks, Docs, and views that match your team’s needs.

Spaces in ClickUp are ideal for:

• Departments like Marketing, Product, or HR
• Client groups or portfolios
• Large projects or programs
• Special workflows requiring unique settings and permissions

Each Space can have its own features, statuses, views, and access levels, giving you flexible control over how work is organized.

How to Create a Space in ClickUp

Follow these steps to create a new Space and configure its basic options.

1. Open the left sidebar in your Workspace.

2. Locate the Spaces section.

3. Click the + button or New Space.

4. Enter a Space name that clearly describes the team or workflow.

5. Choose a color and optional avatar or icon to make the Space easy to recognize.

6. Click Next to continue through the setup screens.

ClickUp Space Setup Options

During creation, you will see options that control how your Space behaves. You can usually change these later in the Space settings.

• Privacy and access: Decide who can view or edit the Space.
• Statuses: Choose or customize task workflows for this Space.
• ClickApps: Turn on extra features like Time Tracking, Sprints, or Custom Fields.
• Default views: Pick which views appear first, such as List, Board, or Calendar.

Configure these options so the Space matches your team’s real process instead of forcing everyone into a generic structure.

Managing Space Settings in ClickUp

After creating a Space, you can update its settings at any time. This helps you adapt as teams change or workflows evolve.

Accessing Space Settings in ClickUp

To open Space settings:

1. Hover over the Space name in the sidebar.

2. Click the ellipsis menu or right-click the Space.

3. Select Space settings or a similar option from the menu.

From here, you can change names, icons, privacy, and advanced options without rebuilding your structure.

Key ClickUp Space Configuration Options

Common configuration options for each Space include:

• Name and color: Update branding or clarify the purpose.
• Privacy: Make the Space public to the Workspace or restrict it to select members and guests.
• Statuses: Edit or reorder stages of work like To Do, In Progress, and Complete.
• Templates: Save your Space setup as a template for reuse across multiple teams.
• Default views: Choose the primary views team members see when they open the Space.

Use these options to keep each Space focused on a specific purpose so users instantly understand what lives there.

Organizing Work Inside ClickUp Spaces

Within every Space, you can set up a hierarchy that keeps work tidy and easy to navigate.

Folders and Lists in ClickUp Spaces

Build structure inside Spaces using Folders and Lists:

• Folders: Group related Lists. For example, a Marketing Space could have Folders for Campaigns, Content, and Events.
• Lists: Contain tasks related to a single project, sprint, client, or process.

This hierarchy makes it simple for team members to follow the path Workspace → Space → Folder → List → Task.

Views and ClickApps Within a Space

Each Space can have unique views and enabled ClickApps to support how your team works.

• Views: Add List, Board, Calendar, Gantt, or other views as needed.
• ClickApps: Enable features like Priorities, Tags, Sprints, or Custom Fields specifically for that Space.

By tailoring views and ClickApps to the Space, teams see only the tools they actually use, reducing clutter and confusion.

Controlling Access to ClickUp Spaces

Spaces are a powerful way to control who sees sensitive information and who can make changes.

Public vs Private Spaces in ClickUp

When configuring a Space, you can choose different visibility options:

• Public: Visible to the entire Workspace. Best for general company information and cross-functional work.
• Private: Visible only to selected people. Ideal for HR, finance, leadership, or client-specific Spaces.

Adjust Space permissions to match your security and collaboration needs.

Granular Permissions for ClickUp Spaces

Within each Space, you can fine-tune permissions so people only have the access they require. Typical controls include:

• Admins who manage settings and structure
• Members who create and edit tasks and Docs
• Guests who see limited areas or specific tasks

Set clear roles for each Space so teams collaborate safely and efficiently.

Best Practices for ClickUp Spaces

Use these strategies to keep Spaces organized as your Workspace grows.

• Use one Space per department or major function to avoid overlaps.
• Standardize naming across Spaces, Folders, and Lists.
• Limit the number of Spaces so users are not overwhelmed.
• Review Space settings regularly to ensure they still match your processes.
• Leverage Space templates when rolling out structures to new teams.

Consistent patterns make it easier for new members to understand where to create and find work.

Where to Learn More About ClickUp Spaces

For the original reference about Spaces, views, and configuration, see the official introduction article at this ClickUp Spaces help page.

If you need help designing a scalable Workspace structure or optimizing how your team uses Spaces, you can also get strategic guidance from Consultevo, a consulting partner focused on workflow and productivity systems.

By setting up Spaces thoughtfully in ClickUp and revisiting your configuration as your organization grows, you create a flexible system that supports clear ownership, efficient collaboration, and reliable project delivery.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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