Manage storage in ClickUp
Managing storage in ClickUp helps your team stay organized, avoid limits, and keep your Workspace running smoothly. This guide explains how to check storage usage, understand what counts toward limits, and safely remove or restore items when you need more space.
How ClickUp Workspace storage works
Your Workspace in ClickUp has a defined storage capacity. Every file or asset you add contributes to this limit. When you approach or hit your storage cap, you may need to remove items or upgrade your plan.
Storage usage is calculated across the entire Workspace, not just a single Space or Folder. Admins and owners can review what is taking up room and decide how to clean it up.
What counts toward ClickUp storage
Several item types in your Workspace are included in storage calculations. Understanding these categories makes it easier to decide what to remove or archive.
Attachments in ClickUp
Most storage usage comes from file attachments added throughout ClickUp. These include uploads in:
- Tasks and subtasks
- Chat views and comments
- Docs and Whiteboards
- Proofing and review workflows
Whenever you upload images, documents, videos, or design assets, they increase your storage consumption.
Docs, Whiteboards, and other content
Beyond attachments, other content types also impact storage:
- Docs and nested pages with rich content or embeds
- Whiteboards with shapes, images, and attachments
- Templates that include large attachments
Plain text generally uses less space, while embedded media and large uploads use more.
Items that typically do not affect storage
Some actions do not meaningfully contribute to storage usage, such as:
- Simple task descriptions and comments without files
- Checklists and custom fields that store text or small values
- Views and filters created to visualize existing data
These are usually safe to create without worrying about running out of room.
Check current storage usage in ClickUp
Workspace owners and admins can quickly see how much storage is being used. This helps determine whether to delete items or consider a plan change.
Open Workspace settings in ClickUp
- Log in to your Workspace.
- Click your avatar or Workspace settings icon in the lower-left corner.
- Select the Workspace settings option from the menu.
Review the storage page
- In settings, locate the section related to billing, usage, or storage.
- Open the storage or usage details page.
- Review the total storage limit and the amount currently used.
You will typically see a visual indicator or percentage bar that shows how close you are to the limit. Some Workspaces may also see a breakdown of which items use the most space.
Free up storage space in ClickUp
If your Workspace is nearing its storage limit, you can remove items you no longer need. Focus on large attachments and content that is duplicated or outdated.
Delete large attachments
Attachments are often the quickest way to recover storage. To remove them:
- Open a task, Doc, or Whiteboard with large files.
- Locate the attachments section or thumbnail previews.
- Click the options menu on the attachment.
- Select the delete or remove option to permanently delete the file.
Repeat this process for any tasks or Docs that contain multiple large files, such as videos or high-resolution images.
Clean up tasks and views in ClickUp
Tasks and related views may contain attachments and content that are no longer needed. To clean these up:
- Identify old projects that are complete and have many files.
- Open each task list or view.
- Remove unnecessary attachments, or delete entire tasks if they are not needed for record-keeping.
- Empty the Trash or recycle area after confirming that the items can be permanently removed.
Because ClickUp allows you to filter by status, you can focus on closed or completed tasks first, which are common places for outdated content.
Delete unused Docs and Whiteboards
Docs and Whiteboards often accumulate as teams experiment and collaborate. To reduce their impact on storage:
- Open the Docs hub or Whiteboards area.
- Sort content by last modified date to find older items.
- Review each Doc or board to confirm it is no longer needed.
- Delete any outdated or duplicated content.
Be cautious when removing shared documents or boards that may still be referenced by your team.
Restore deleted items in ClickUp
If you delete something by mistake while freeing up space, you may be able to restore it from the Trash, depending on your plan and retention period.
Access the Trash in ClickUp
- Open your Workspace settings or main navigation.
- Find and select the Trash or recycle section.
- Browse the list of recently deleted tasks, Docs, and other items.
Recover content from Trash
- Search or filter to locate the item you want to restore.
- Select the item or open its details.
- Click the restore option to return it to its original location.
After restoring, the item and its attachments will count toward storage again, so balance recovery with your usage goals.
Optimize long-term storage in ClickUp
Beyond a one-time cleanup, it is helpful to set up habits and guidelines so your team uses storage efficiently over time.
Set internal file guidelines
Consider creating simple rules for your team, such as:
- Compressing large image or video files before uploading
- Using links to external file-sharing tools for very large assets
- Avoiding duplicate uploads of the same file across multiple tasks
These steps reduce the chance of hitting storage limits unexpectedly.
Schedule regular storage reviews
Workspace admins can review storage usage on a routine basis. A simple process might include:
- Monthly check of total usage versus capacity.
- Quarterly cleanups of completed projects.
- Team reminders to remove obsolete attachments.
By adopting a schedule, you keep ClickUp fast and tidy without last-minute emergencies.
Learn more about ClickUp storage
For the most detailed and current information about limits, plans, and storage rules, review the official documentation from the platform. You can visit the original guide on managing Workspace storage at this ClickUp help article.
If you need expert help designing scalable workflows, improving documentation, or optimizing collaboration tools, you can explore consulting resources such as Consultevo for additional guidance.
By regularly monitoring storage, cleaning up large files, and maintaining clear internal guidelines, your team can keep ClickUp organized and efficient while avoiding disruptions from storage limits.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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