Track Time in ClickUp Dashboards
ClickUp makes it easy to understand where time is spent by visualizing tracked time directly in Dashboards. This how-to guide walks you through adding and configuring Time Tracked cards so you can analyze workloads, monitor productivity, and keep projects on schedule.
This article is based on the official Time Tracked in Dashboards documentation, which you can review at the ClickUp help center.
Understand Time Tracked in ClickUp Dashboards
Time Tracked cards let you report on time entries from your Workspace. You can group and filter this data to answer questions like:
- How much time did the team spend on a project this week?
- Which assignees are logging the most billable hours?
- How is time distributed across tasks, lists, or locations?
Before adding a Time Tracked card to a Dashboard, make sure that time tracking is enabled and your team is already logging time on tasks.
Access Dashboards in ClickUp
You can only add Time Tracked cards to a Dashboard. To open or create one:
- From the left sidebar, click Dashboards.
- Select an existing Dashboard, or click the option to create a new Dashboard.
- Choose the appropriate privacy and sharing settings for your team.
Once your Dashboard is open, you are ready to add a Time Tracked card in ClickUp.
Add a Time Tracked card in ClickUp
Follow these steps to add a Time Tracked card and start reporting on logged hours:
- Open your Dashboard.
- Click + Add card.
- In the card library, search for Time Tracked.
- Select the Time Tracked card type.
- Click Add card to place it on your Dashboard.
After you add the card, you will be prompted to configure how the data is displayed.
Configure Time Tracked data in ClickUp
The Time Tracked card uses several options to control what you see. You can adjust these settings at any time to refine your report.
Select the data source in ClickUp
First, choose which tasks and time entries will be included:
- Location: Pick Spaces, Folders, or Lists as the source.
- Include Subtasks: Decide whether to roll up subtasks into parent tasks.
- Tasks filter: Filter by status, tag, priority, or other task attributes.
These data source settings determine the base set of time entries the card will analyze.
Choose time range options in ClickUp
Next, set the time period the card should display:
- Time range: Select presets like Today, This week, This month, or a custom date range.
- Compare ranges: Enable comparison to a previous period, if needed.
Adjusting the time range lets you quickly switch between daily, weekly, and monthly time reporting views.
Group and display ClickUp time data
You can group the tracked time to gain specific insights:
- Group by: Group entries by assignee, task, list, folder, or space.
- Billable vs non-billable: Display only billable, only non-billable, or both types of time entries.
- View type: Choose between bar charts, line charts, or table formats depending on how you want to visualize the data.
Grouping by assignee or location helps you quickly identify workload distribution and time allocation trends.
Customize Time Tracked cards in ClickUp Dashboards
Once the Time Tracked card is added, you can fine-tune the layout and appearance to match your reporting needs.
Resize and arrange ClickUp cards
To keep your Dashboard organized:
- Drag the edges of the card to resize it.
- Click and drag the card header to move it into a different position.
- Align the card with other reporting widgets for a clean layout.
Creating a logical visual structure makes it easier for your team to scan and interpret the data at a glance.
Edit card settings in ClickUp
You can reopen the configuration panel at any time:
- Hover over the Time Tracked card.
- Click the gear or settings icon.
- Update filters, time range, grouping, or display options.
- Save your changes to refresh the report.
This flexibility allows you to reuse the same card for different reporting questions without rebuilding it from scratch.
Use ClickUp Time Tracked cards with other widgets
For deeper analysis, combine Time Tracked cards with other Dashboard cards, such as:
- Tasks cards showing open or overdue work.
- Workload cards highlighting capacity and availability.
- Custom cards with notes or instructions for your team.
By placing multiple cards side by side, you get a complete picture of performance, effort, and progress.
Best practices for Time Tracked reporting in ClickUp
To get reliable insights from your Time Tracked cards, follow these best practices:
- Standardize time logging: Ensure everyone uses the same rules for billable vs non-billable time.
- Use consistent locations: Organize tasks into clear Spaces, Folders, and Lists so reports stay accurate.
- Review filters regularly: Double-check that no important tasks are excluded by filters or statuses.
- Save key Dashboards: Pin frequently used Dashboards for quick access during reviews or standups.
Consistent habits around time tracking will make your ClickUp Dashboards far more trustworthy and actionable.
Troubleshoot Time Tracked cards in ClickUp
If the Time Tracked card does not show expected data, review the following:
- Confirm that team members have actually logged time on tasks in the selected locations.
- Check filters to ensure tasks are not excluded by status, tag, or assignee.
- Verify that the time range includes the dates you want to analyze.
- Make sure you have permissions to view the selected Spaces, Folders, and Lists.
If you still see issues, compare your configuration with the official help article in the ClickUp knowledge base or contact your Workspace admin.
Next steps
By configuring Time Tracked cards in Dashboards, you gain a clear view of where time is going across projects, clients, and teams. Experiment with different groupings and filters to uncover trends and improve planning.
If you need strategic help implementing reporting processes, automation, or workspace structure, you can explore consulting resources like Consultevo alongside the ClickUp documentation.
Use these steps and best practices to build reliable, insight-rich Dashboards that turn raw time entries into practical, data-driven decisions.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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