How to use multiple assignees in ClickUp
Multiple assignees in ClickUp let you share task ownership across your team so work can move faster without losing accountability. This guide explains how the feature works, how to enable or disable it, and how to manage tasks efficiently when more than one person is assigned.
What multiple assignees in ClickUp do
When you turn on multiple assignees for a Workspace, you can assign more than one person to the same task. This is useful when:
- Several people share responsibility for completing a task.
- A task spans multiple roles or departments.
- You want to keep related collaborators attached to a single task instead of creating duplicates.
Each assigned user can see the task in their views and can work on it according to your team’s processes.
How to enable multiple assignees in ClickUp
You can enable or disable multiple assignees from your Workspace settings. These steps apply to admins or owners who manage configuration in ClickUp.
Turn on multiple assignees at the Workspace level
- Open your Workspace and go to Settings.
- Navigate to the section that controls task behavior and assignment options.
- Locate the option labeled for multiple assignees or assigning more than one user to a task.
- Toggle the setting on to allow multiple assignees.
- Save your changes to apply the setting across the Workspace.
After enabling this option, all Spaces, Folders, and Lists will support tasks with more than one assignee, unless additional limitations are configured at a lower level.
Check permissions before changing assignee settings
Only certain roles can manage this configuration in ClickUp. Typically, Workspace owners or admins can update assignment-related options. If you do not see the setting:
- Confirm that you are using the correct Workspace.
- Ask an admin or owner to adjust the setting for you.
- Review your role and permissions to make sure you have access to Workspace settings.
How to assign multiple people to a task in ClickUp
Once multiple assignees are enabled, you can add more than one person to a task directly from task details or from some views that support quick assignment.
Assign multiple users from the task view
- Open the task where you want to add more assignees.
- Find the Assignee field near the top of the task.
- Click the assignee area to open the user picker.
- Select additional team members you want to assign. Each selected user will appear in the assignee list.
- Close the picker. All selected users are now assigned to the same task.
Every assigned user will see the task in their personal views and in any shared views that include that List or Folder.
Assign multiple people using bulk actions
In some views, you can edit several tasks at once. When multiple assignees are turned on in ClickUp, you can:
- Select multiple tasks in a List or other supported view.
- Use the bulk actions toolbar to open assignee options.
- Add one or more assignees to all selected tasks.
- Confirm the change so each task includes the additional users.
This helps you quickly assign a group of tasks to a project team or cross-functional group.
How multiple assignees affect work in ClickUp
Adding multiple people to a task influences how work appears and how progress is tracked. Understanding this behavior helps avoid confusion and keeps ownership clear.
Task visibility and responsibility
- Every assigned user sees the task in their task lists and relevant views.
- Notifications are sent based on each user’s personal notification settings.
- Comments, status changes, and other updates are visible to all assignees.
Even with multiple assignees, you can still rely on task statuses, priorities, and custom fields to indicate who is leading and who is supporting.
Using watchers alongside multiple assignees
In addition to assignees, ClickUp offers watchers so people can follow task updates without being responsible for execution. When multiple assignees are enabled, consider this pattern:
- Use assignees for people doing the work.
- Use watchers for stakeholders, managers, or reviewers.
- Limit unnecessary assignees to reduce noise and keep ownership clear.
Best practices for managing multiple assignees in ClickUp
To keep your Workspace organized and maintain clear accountability, follow these tips when you use shared assignments.
Clarify roles within a shared task
When a task has several assignees, clarify who owns what part of the work. You can do this directly inside ClickUp by:
- Using the task description to outline responsibilities.
- Adding subtasks for each person and assigning them individually.
- Creating custom fields that indicate a lead assignee or primary owner.
Clear internal agreements reduce overlap and make handoffs smooth.
Use subtasks and checklists for complex work
If a single task includes several stages or deliverables, break it down so multiple assignees can collaborate efficiently:
- Create subtasks for distinct work items.
- Assign each subtask to the most appropriate person.
- Use checklists inside the main task for shared steps or validations.
This structure keeps the main task as a central container while still giving each person clear, trackable items.
How to disable multiple assignees in ClickUp
If your team prefers single-owner tasks, you can turn the feature off at the Workspace level.
Turn off multiple assignees
- Open Workspace Settings.
- Go to the assignment or task behavior section.
- Locate the multiple assignees toggle.
- Switch the toggle off to limit tasks to a single assignee.
- Save your changes.
After you disable the option, existing tasks that already have several assignees may be adjusted according to Workspace rules, so review critical tasks to confirm that each one still has the correct owner.
Learn more about multiple assignees in ClickUp
For the official, most up-to-date product details about multiple assignees, visit the ClickUp help center article at this external resource. It explains current limitations, edge cases, and feature behavior as the platform evolves.
If you want expert help improving your workspace structure, documentation, and automation strategy beyond the basics, you can explore consulting services at Consultevo for additional guidance.
Using multiple assignees in ClickUp effectively allows teams to share responsibility while staying organized. By enabling the feature, structuring tasks with subtasks or checklists, and keeping roles clear, you can support collaboration without sacrificing accountability.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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