Customize Sprint Folder settings in ClickUp

Agile teams use ClickUp to manage development cycles with structured, repeatable Sprints. By customizing Sprint Folder settings, you can align your workflow with your team’s planning cadence, naming conventions, and reporting needs while keeping task data consistent across every iteration.

Overview of Sprint Folders in ClickUp

A Sprint Folder is a special Folder type that automatically generates Sprint Lists based on rules you define. Each Sprint List represents a single iteration and can be configured with shared dates, naming patterns, and options for closing or archiving work.

From one central place, you can control how new Sprints are created, how long they last, and how they interact with your backlog and reports. These settings apply to every Sprint List inside the same Sprint Folder.

Access Sprint Folder settings in ClickUp

To adjust your configuration, you need to open the Sprint Folder settings panel. You can do this from the Sidebar or from any view inside the Folder.

1. In the Sidebar, hover over your Sprint Folder.
2. Click the ellipsis button to open Folder options.
3. Select Folder settings.
4. Choose the Sprint settings section to view all available options.

These controls only appear for Folders that are created as Sprint Folders. Standard Folders do not include these options.

Set Sprint dates and duration in ClickUp

Sprint timing is the backbone of predictable planning. You can set a start date and define how long each Sprint lasts. ClickUp then uses these rules to automatically calculate future Sprint schedules.

Choose a Sprint start date

The start date defines when your first Sprint in the Folder begins. All subsequent Sprints follow this date pattern unless you manually adjust them later.

• Pick a calendar date for the first Sprint.
• All future Sprint Lists are generated in chronological order.
• Existing Sprints retain their dates unless you edit them individually.

Configure Sprint duration

Duration determines how long each Sprint runs and how new Sprints are sequenced.

You can typically configure:

• Length of each Sprint in days or weeks.
• Recurring intervals so new Sprints follow your cadence.
• Alignment with your planning cycle, such as 1-week, 2-week, or 4-week Sprints.

After you set duration, any new Sprint List created from this Folder will automatically inherit those dates. This allows you to plan burndown charts, capacity, and reviews more consistently.

Customize Sprint naming in ClickUp

Naming rules help your team recognize which Sprint they are working in and how it relates to your release plan. ClickUp lets you define a pattern so each new Sprint List is clearly labeled.

Set a Sprint name pattern

You can combine static text with incremental numbering or date-based tokens to build a naming template. For example:

• Sprint #{number} (for example, Sprint #5)
• Release 1 – Sprint {number}
• {year}-{month} Sprint {number}

Once the pattern is set, every new Sprint List generated in the Folder follows that template automatically.

Adjust names for existing Sprints

Title changes in the Sprint Folder settings usually apply to future Sprints, not the ones that already exist. To rename an existing Sprint List:

1. Open the Sprint Folder.
2. Locate the Sprint List you want to rename.
3. Click the List name and edit it directly.

This approach allows you to maintain historical naming while improving clarity for future cycles.

Manage Sprint permissions and behavior in ClickUp

Sprint management involves more than dates and names. You can specify how Sprints open, close, and interact with tasks to keep your project data clean and organized.

Control Sprint creation

To standardize how your team starts new iterations, the Sprint Folder settings can define:

• Who can create new Sprint Lists in the Folder.
• Whether Sprints are generated automatically based on your cadence.
• Whether a new Sprint opens as soon as the previous Sprint ends.

This helps you avoid duplicate Sprint Lists or off-cadence iterations that complicate reporting.

Configure Sprint close behavior

When a Sprint ends, you may want to move unfinished work or archive old Lists. Typical settings include:

• Auto-closing Sprints when their end date passes.
• Carrying over incomplete tasks to a future Sprint or a backlog List.
• Archiving closed Sprints to reduce visual clutter while keeping history.

Define your preferred behaviors once in the Sprint Folder, and ClickUp applies them consistently every time a Sprint closes.

Use Sprint Folder settings for reports in ClickUp

Consistent Sprint configurations feed directly into agile reporting. With predictable dates and naming, you can easily track performance and progress across multiple cycles.

Improve burndown and velocity charts

Accurate Sprint start and end dates help your charts reflect real iterations. When every Sprint in a Folder follows the same rules, you can better analyze:

• Velocity over time.
• Planned vs. completed work each Sprint.
• Trends in capacity and throughput.

These insights support informed decisions about scope, priority, and staffing.

Standardize backlog and Sprint workflows

By enforcing consistent behavior across all Sprint Lists in the Folder, your team knows exactly how tasks move between backlog and Sprints. Common patterns include:

• Planning from a single backlog List into the next Sprint.
• Automatically moving incomplete tasks at Sprint close.
• Using common statuses and custom fields across each Sprint List.

This consistency simplifies training and improves collaboration for both new and experienced team members.

Best practices for Sprint Folder setup in ClickUp

A few guidelines can help you get lasting value from your Sprint Folder settings.

• Define your cadence first: Decide on Sprint duration and start day before configuring the Folder.
• Align naming with releases: Include release numbers or themes in your Sprint names for clearer reporting.
• Limit ad hoc Sprints: Encourage the team to use the configured Sprint Folder rather than creating standalone Lists.
• Review settings periodically: Revisit the configuration when your team changes size, cadence, or process.

Learn more and implement Sprint Folders

To see the original configuration options in detail, review the official documentation at Customize settings for each Sprint Folder. It outlines all current fields, toggles, and behaviors maintained by the platform.

If you need help designing an agile structure, optimizing Sprint Folder settings, or integrating them with a broader workspace strategy, consult the implementation and process experts at Consultevo.

By carefully configuring your Sprint Folder settings in ClickUp, your team can maintain a reliable cadence, reduce manual setup work, and gain clearer visibility into each iteration from planning to completion.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`