Manage your Personal List in ClickUp
Your Personal List in ClickUp is the fastest way to see every task and reminder assigned to you across all Spaces, Folders, and Lists. By learning how to show subtasks and closed tasks in this view, you can better review your workload, follow up on completed work, and keep your workspace clean.
This how-to guide explains when items appear in your Personal List, how to control subtasks and closed tasks, and the options available for managing tasks you no longer need.
What your ClickUp Personal List includes
Your Personal List is automatically generated from items assigned to you. It is not a separate location; instead, it is a consolidated view of everything you are responsible for.
The following item types can appear in this view:
- Tasks
- Subtasks
- Checklist items
- Reminders
Only items assigned to you are shown. If you are removed from an item, it will disappear from your Personal List, though it still lives in its original List for other people.
When items show in your ClickUp Personal List
Items are pulled into your Personal List based on simple assignment logic. Use these rules to understand why something appears or disappears.
Tasks and subtasks in ClickUp
Tasks and subtasks are displayed in your Personal List when:
- You are assigned to the task or subtask.
- The task or subtask is not deleted.
If you unassign yourself from a task or subtask, it will be removed from your Personal List while remaining available in its home List.
Checklist items in ClickUp
Checklist items behave slightly differently from tasks and subtasks. A checklist item appears in your Personal List if:
- You are directly assigned to the checklist item.
- The checklist item belongs to a task that is not deleted.
Once you unassign yourself from a checklist item, it no longer appears in your Personal List.
Reminders in ClickUp
Reminders are designed for personal to-dos and quick notes. A reminder will be visible in your Personal List when:
- You created the reminder for yourself.
- The reminder is assigned to you by someone else, or by automation.
If you delete a reminder, it is removed from your Personal List immediately.
Show or hide subtasks in your ClickUp Personal List
You can choose whether to see subtasks directly in your Personal List, or keep the view focused on parent tasks only. This helps you control clutter and focus on the right level of detail.
Steps to manage subtasks visibility in ClickUp
- Open your Personal List from the Sidebar.
- Locate the task controls at the top of the view.
- Find the option that controls subtasks (for example, a Subtasks toggle or display menu).
- Choose one of the available options, such as:
- Hide subtasks to only see parent tasks.
- Show all subtasks to list subtasks individually.
- Collapse subtasks to show them nested under their parent tasks, when supported.
Once you change this setting, your Personal List immediately updates so you can work at the level of detail that suits you best.
Show closed tasks in your ClickUp Personal List
By default, many views hide closed items so you can focus on open work. However, you might need to review what you have finished or double-check closed assignments.
Your Personal List includes a control to show or hide closed tasks, subtasks, checklist items, and reminders assigned to you.
Steps to view closed tasks in ClickUp
- Open your Personal List from the Sidebar.
- Look for the Show closed or status filter near the top of the view.
- Click the filter or toggle to include Closed items.
- Wait for the List to refresh and display all items assigned to you, including completed ones.
If you want to return to a focused view of only active work, turn off the closed items option or filter for open statuses only.
Clean up your ClickUp Personal List
Your Personal List can grow quickly as you complete tasks and subtasks. Use these options to keep the view relevant and easy to scan.
Unassign yourself from items
When you are no longer responsible for a task, subtask, checklist item, or reminder, unassign yourself to remove it from your Personal List.
- Open the item from your Personal List.
- Locate the Assignees field.
- Remove yourself as an assignee.
The item instantly disappears from your Personal List but remains available to others who are still assigned.
Close tasks when you are done
Closing tasks is the clearest way to mark work as complete in ClickUp. Closed tasks are still visible when you choose to show closed items, but they do not clutter your view when closed items are hidden.
- Open a task from your Personal List.
- Change the status to a closed status, such as Closed or Done, depending on your Workspace settings.
- Optionally hide closed items using the filter at the top of your Personal List.
Delete tasks only when necessary
Deleting tasks completely removes them from your Workspace. This is permanent and should be used sparingly compared to closing tasks.
Consider closing or unassigning yourself instead of deleting, especially when other people are still using the task or when you might need a record of the work later.
Best practices for using the ClickUp Personal List
To make the most of your Personal List, combine assignment rules, subtask settings, and closed-task filters.
- Review your Personal List at the start and end of each day.
- Use subtasks and checklist items for smaller steps, and adjust visibility based on how much detail you want to see.
- Hide closed items during focus time, then show them again when you want to review what you have completed.
- Unassign yourself from items that are no longer your responsibility to keep the view current.
Learn more and related resources
For the original reference on how subtasks and closed tasks behave in your Personal List, see the official documentation in the ClickUp Help Center: Show subtasks and closed tasks in your Personal List.
If you want expert help optimizing your workflows, documentation, or SEO strategy around ClickUp usage, you can explore consulting services at Consultevo.
By understanding how your Personal List in ClickUp handles subtasks, checklist items, reminders, and closed work, you can maintain a clear overview of your responsibilities and stay organized across every Space, Folder, and List.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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