Use ClickUp voice and video in SyncUps

ClickUp makes it easy to capture rich meeting notes by adding voice and video recordings directly to your SyncUps. Instead of typing long summaries, you can record quick updates, walk through your work, and keep your team aligned without leaving your workspace.

This guide explains how to start a SyncUp, add voice and video, manage recordings, and share them with your team so everyone stays on the same page.

What are ClickUp SyncUps?

SyncUps are collaborative documents used to share updates, track progress, and keep teams aligned. They live inside your workspace and act as a single source of truth for recurring check-ins, standups, and project reviews.

With voice and video, you can enrich these documents by adding context that would be hard to capture with text alone. Team members can watch or listen whenever it fits their schedule, helping async collaboration.

Benefits of using voice and video in ClickUp SyncUps

Adding voice and video to your SyncUps brings several advantages:

• Reduce time spent writing detailed notes.
• Share screen walkthroughs of tasks, dashboards, or reports.
• Give non-verbal context such as tone and emphasis.
• Support async meetings and flexible schedules.
• Create a history of updates that teammates can replay any time.

By combining written notes with recordings, teams can choose the format that works best for them while still keeping information centralized.

How to start a ClickUp SyncUp

Before you can add recordings, you need a SyncUp document. The exact steps can vary by workspace configuration, but the general flow is similar.

Create or open a ClickUp SyncUp

1. Open your workspace and navigate to the area where your team stores SyncUps, such as a specific Space or Folder.
2. Create a new SyncUp document or open an existing one that you want to update.
3. Review any existing notes so you can decide where to add your new voice or video content.

Once you have your SyncUp open, you are ready to start recording.

Record voice and video in ClickUp SyncUps

You can record your screen, camera, and microphone directly from within your SyncUp. This lets you walk through work, provide context, and share updates in a more personal and efficient way.

Start a recording in a ClickUp document

1. Inside your SyncUp, click into the document where you want the recording to appear.
2. Look for the option to insert or record media from the toolbar or from an inline menu, depending on your workspace layout.
3. Select the voice or video recording option to open the recording interface.
4. Choose what you want to capture, such as your screen, your camera, your microphone audio, or a combination.
5. Confirm or adjust any permissions requested by your browser or device for screen, camera, or microphone access.
6. Click the button to start recording.
7. Walk through your updates, demonstrate tasks, or explain blockers while the recording runs.
8. When you are finished, click the stop button.

After stopping, the recording is processed and added directly into your SyncUp document so everyone with access can view or listen.

Tips for better ClickUp SyncUp recordings

• Use a clear title or short intro at the start of your recording to describe the topic.
• Speak slowly and keep each recording focused on a single theme or update.
• Use your cursor to highlight important areas when sharing your screen.
• Keep recordings concise to respect your teammates’ time.

Manage and share ClickUp SyncUp recordings

Once your voice or video content is in the SyncUp, you can manage it just like other content in your workspace.

Organize recordings inside ClickUp SyncUps

To keep SyncUps easy to navigate, organize your content around your recordings.

• Add headings above each recording to label the topic.
• Include short bullet-point summaries below the recording for quick scanning.
• Use dates or meeting names in headings so teammates can find the right update quickly.
• Group related recordings together, such as weekly progress updates or sprint reviews.

Share SyncUp recordings with your team

1. Ensure the SyncUp is stored in a location where the right teammates have access.
2. Share the document link with your team through your usual communication channels.
3. Mention key recordings or sections so people know what to watch or listen to.
4. Encourage team members to add comments or questions directly in the document around the recording.

Because everything stays attached to a single SyncUp, you avoid scattered links and keep your history of updates in one place.

Best practices for ClickUp voice and video in SyncUps

To get the most value from voice and video, use consistent habits that make content easy to consume and reuse.

Standardize your ClickUp SyncUp format

Create a repeatable format for each SyncUp so teammates always know where to look for information.

• Start with a summary section at the top of the document.
• Use dated sections for each new entry or meeting.
• Add your recording directly under the relevant date.
• Include action items and owners beneath the recording.

Over time, this structure turns your SyncUps into a clear timeline of decisions and updates.

Combine written notes with recordings

Recordings are powerful, but written notes still matter.

• Capture key decisions and next steps as text, even if they are discussed in the recording.
• Use bullets for action items and blockers.
• Add links to related tasks, docs, or dashboards for fast navigation.

This mix of formats gives teammates options: they can scan text quickly or watch the recording for deeper context.

Troubleshooting ClickUp SyncUp recordings

If you run into issues using voice and video in your SyncUps, check the most common problem areas first.

Check permissions and browser settings

• Verify your browser has permission to use your microphone and camera.
• Allow screen recording access if prompted by your operating system.
• Make sure no other app is blocking or already using your camera or microphone.

Network and performance tips

• Use a stable internet connection to avoid interruptions.
• Close unused browser tabs or apps that may affect performance.
• If uploads are slow, try shorter recordings or lower-resolution settings when available.

Learn more about ClickUp SyncUps and recordings

For full technical details, supported features, and the latest updates about voice and video in SyncUps, review the official documentation on the ClickUp Help Center: Use voice and video in SyncUps.

If you want strategic help implementing async collaboration workflows, automation, and workspace structure around your SyncUps, you can also explore consulting resources such as Consultevo for additional guidance.

By combining consistent SyncUp formats with voice and video recordings, your team can use ClickUp as a central hub for meetings, updates, and ongoing project communication, all in one organized place.

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If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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