How to Use Activity View in ClickUp
Activity view in ClickUp helps you track every change made to tasks, Lists, Folders, Spaces, and your entire Workspace so you always know who did what and when.
This how-to guide walks you through opening Activity view, using filters, understanding activity details, and exporting data for reporting.
What Is Activity View in ClickUp?
Activity view in ClickUp is a read-only timeline of changes and updates. It collects actions from across your hierarchy and shows them in a single, searchable stream.
You can use it to:
- See recent work across a location or your whole Workspace.
- Audit who changed a task, status, or custom field.
- Review comments, attachments, and subtasks that were added or removed.
- Export activity logs for analysis or compliance needs.
Where You Can Open Activity View in ClickUp
Depending on your needs, you can open Activity view at several levels in ClickUp. The available activity types change based on where you are in the hierarchy.
Workspace-level Activity in ClickUp
Workspace-level Activity view shows changes from everywhere in your Workspace. Use this level when you want a broad overview of what your whole team is doing.
- From the left sidebar, click your Workspace avatar or name if needed.
- Open the Notifications or Home area depending on your setup.
- Locate and open the Activity section to see Workspace-wide events.
At this level in ClickUp you will see user events like logins, item creations, deletions, and high-level changes to Spaces, Folders, Lists, and Docs.
Space Activity View in ClickUp
Space Activity view focuses only on activity inside a specific Space.
- In the sidebar, select the Space you want to review.
- Click the Views area at the top of the Space.
- Choose the Activity view if it is already added, or add a new Activity view.
This lets you audit how work is progressing in a single Space without seeing updates from the rest of ClickUp.
Folder and List Activity in ClickUp
You can also track activity in a specific Folder or List so you only see changes related to that part of your workflow.
- Open the Space that contains your Folder or List.
- Click the Folder or List name from the left sidebar.
- In the top bar, select or add the Activity view.
Folder and List activity helps project managers or leads track focused areas of work in ClickUp.
Task Activity View in ClickUp
Every individual task in ClickUp has its own activity stream showing all historical changes to that task.
- Open the task you want to inspect.
- In the task window, scroll to the Activity or History section.
- Review comments, status changes, field edits, and other updates.
This is useful for debugging issues, understanding why a due date moved, or confirming who updated a field.
How to Add an Activity View in ClickUp
If you do not see Activity view on a Space, Folder, or List, you can add it as a view.
- Navigate to your desired location in ClickUp (Space, Folder, or List).
- In the views bar, click the + View button.
- Select Activity from the list of available views.
- Give the view a name if prompted and choose visibility options.
- Click Create to add the Activity view.
Once added, you can pin the view for quick access or share it with your team.
Types of Activity You Can Track in ClickUp
The Activity view in ClickUp displays different categories of events depending on the level you are viewing. Common activities include:
- Task creation and deletion.
- Status changes and priority updates.
- Assignee and watcher changes.
- Due date and start date changes.
- Custom field edits.
- Comment creation, edits, and resolutions.
- Subtask and checklist updates.
- Attachment uploads and deletions.
Some higher-level activity views may also show changes to Spaces, Folders, Lists, and sharing or permission updates.
Using Filters in ClickUp Activity View
Filters help you focus on the most relevant updates inside Activity view in ClickUp.
Filter by Date Range
- Open an Activity view.
- Locate the date or time filter at the top of the view.
- Choose from preset ranges like Today, This week, or Last 30 days, or select a custom range.
This is helpful for weekly reviews or monthly reporting.
Filter by User
- In the Activity view header, open the User filter.
- Select one or more team members whose actions you want to see.
- Apply the filter to narrow the timeline to those users only.
User filters in ClickUp make it easy to track a specific teammate’s recent work.
Filter by Activity Type
- Open the Activity type or similar dropdown in the view controls.
- Select the types of updates you want to track, such as status changes, comments, or field edits.
- Apply the filter to show only those events.
Combining filters allows you to answer detailed questions like “Which tasks did this user move to Complete this week?”
How to Read Activity Entries in ClickUp
Each activity entry in ClickUp includes important details so you understand exactly what happened.
- Who: the user who performed the action.
- What: the item or field that changed.
- When: the date and time of the change.
- Where: the task, List, Folder, or Space involved.
- Before/after values: for many changes, you can see what was updated.
Clicking an activity entry usually opens the related task or item in ClickUp so you can investigate further or make follow-up changes.
Exporting Activity Data from ClickUp
For audits or reporting, you may want to export Activity view data from ClickUp.
- Open the Activity view at the level you want to export (Workspace, Space, Folder, or List).
- Apply any filters you need, such as user or date range.
- Click the Export or Download option if available in the view controls.
- Choose your preferred file format, such as CSV.
- Save the exported file and analyze it with your reporting tools.
Export options can vary based on your plan and permissions, so check your ClickUp settings if you do not see this feature.
Tips for Managing Work with ClickUp Activity View
To get the most from Activity view in ClickUp, use these practical tips:
- Review Workspace activity regularly to spot unusual changes.
- Use Space-level activity for project reporting and status meetings.
- Filter by user when onboarding new team members to check progress.
- Drill down to task activity to resolve disputes or clarify ownership.
- Export data monthly for compliance or archival needs.
Learn More About ClickUp Activity
For the complete, official reference on Activity view in ClickUp, including the latest interface changes and plan-specific features, see the original documentation here: Intro to Activity view.
If you need expert help implementing workflows, reports, or automation around Activity view and other ClickUp features, you can get additional consulting support from Consultevo.
By understanding and using Activity view effectively, you can keep every change in your ClickUp Workspace transparent, searchable, and easy to audit.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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