How to Add a Voice Over to a Video with ClickUp

Using ClickUp to plan, organize, and manage your voice over projects helps you turn basic screen recordings into polished, professional videos without losing track of scripts, assets, or deadlines.

This guide walks you through the full process of creating, recording, and polishing a voice over, while showing how ClickUp can keep every step organized in one place.

Why Plan Your Voice Over Workflow in ClickUp

Before you hit record, organizing your work in ClickUp gives you a clear, repeatable process. Instead of juggling scripts, raw footage, and revision notes in different tools, you can centralize everything.

A structured workspace helps you:

• Keep your video script, storyboard, and files in one place
• Assign tasks and due dates to collaborators
• Track progress from initial idea to final exported video
• Log feedback and revisions for each version

Following the same steps every time ensures consistent quality across your training videos, demos, or marketing content.

Step 1: Prepare Your Script and Assets in ClickUp

Start by building a dedicated space or folder in ClickUp for your video project.

Create a Voice Over Task in ClickUp

1. Create a new task named something like “Add Voice Over to [Video Title]”.
2. Use the task description to paste or draft your script.
3. Add subtasks for key milestones, such as:
   • Finalize script
   • Record audio
   • Edit audio and sync with video
   • Review and revisions
   • Export final video

This gives you a simple checklist to follow from start to finish.

Organize Reference Files with ClickUp Docs

Use ClickUp Docs to maintain longer content and reference material related to your voice over:

• Full script versions and outlines
• Shot lists or storyboards
• Tone and style guidelines for narration
• Lists of visual cues and timestamps

Attach Docs directly to your task so everything you need is one click away while you record and edit.

Step 2: Choose the Right Voice Over Style

The way you deliver your narration matters as much as the words you use. Decide what type of voice over best fits your video’s purpose.

• Instructional or tutorial style: Clear, step-by-step narration for how-to videos and training.
• Conversational style: Relaxed, friendly voice over for product walkthroughs or social content.
• Professional or corporate style: Formal, polished delivery for presentations, pitches, or announcements.

Use custom fields or tags in ClickUp to mark the tone and target audience for each video, so everyone on the team stays aligned.

Step 3: Record a Clean Voice Over Track

Once your script is ready and stored in ClickUp, it is time to record the audio that will sit on top of your video.

Set Up Your Recording Environment

To get a clean, clear voice track, focus on sound quality:

• Choose a quiet room with minimal echo.
• Use a good external microphone instead of a built-in laptop mic.
• Reduce background noise by closing windows and turning off loud equipment.
• Speak at a steady pace and consistent distance from the microphone.

Make a quick test recording before you start your full take and note feedback or settings in the associated ClickUp task.

Use Voice Over Recording Software

You can record narration using popular tools like:

• Dedicated audio editors (for detailed sound control)
• Video editing apps that support direct voice over recording
• Screen recording tools for demo-style videos

Record in short sections rather than trying to nail the entire script at once. After each session, upload your audio files and link them to the relevant ClickUp task for easier tracking and review.

Step 4: Sync the Voice Over with Your Video

With your narration recorded and saved, the next step is aligning the audio with your visuals.

Match the Script Timing

Open your video editor and import both the video and the voice over track. Then:

1. Place the audio on a separate track beneath your video.
2. Use visual landmarks (like slide changes, cursor movements, or scene cuts) to align phrases in your script.
3. Trim or extend clips as needed to keep visuals and narration tightly synced.

If you discover sections that feel rushed or too slow, update your script in ClickUp for future iterations so your process constantly improves.

Edit and Clean Up the Audio

Polish your voice over by:

• Removing long pauses, mistakes, and background sounds
• Applying gentle noise reduction and compression
• Balancing volume so your voice is clear but not harsh
• Adding subtle background music if appropriate

Document your preferred audio settings in a ClickUp Doc so you can reuse them across multiple videos and maintain consistent sound.

Step 5: Review, Revise, and Export

Before you finalize your video, run a full review cycle to catch issues with timing, clarity, or audio quality.

Manage Feedback with ClickUp

ClickUp makes collaboration on voice over projects straightforward:

• Attach preview versions of the video directly to your task.
• Ask reviewers to leave timestamped comments for specific changes.
• Convert major feedback items into subtasks so nothing is missed.
• Use statuses (such as In Review, Changes Requested, Approved) to track where each video stands.

Once all edits are complete and approved, update the status to Done and attach the final exported file for your records.

Step 6: Reuse Your ClickUp Workflow for Future Videos

After you have completed a successful project, turn your process into a repeatable workflow.

Create a Reusable ClickUp Template

To speed up future productions:

• Save your video task (including subtasks and custom fields) as a template.
• Include links to your standard script Doc and audio settings guide.
• Document your typical review process and approval checklist.

Now, each new video starts with a ready-made roadmap, helping you scale production without sacrificing quality.

Learn More About Voice Over Techniques

To deepen your understanding of voice over fundamentals, recording tools, and best practices, explore the original resource that inspired this guide on the ClickUp blog: How to Add a Voice Over to a Video.

Enhance Your ClickUp Setup

To push your workflow even further, you can combine ClickUp with expert consulting to refine your project management structure, automation, and documentation approach. For advanced optimization of your workspace, explore resources from Consultevo, a site focused on modern productivity and operations.

By planning your production in ClickUp, maintaining clean scripts and assets, and following a consistent recording and review process, you can create high-quality voice over videos that are easy to manage, update, and scale across your entire content library.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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