How to Use the ClickUp AI Agents Feature ROI Calculator

The ClickUp AI Agents Feature ROI Calculator helps product and operations teams estimate the impact of new AI features before investing time and budget. This step-by-step guide walks you through how to use the calculator to size opportunities, compare scenarios, and present clear ROI estimates to stakeholders.

Using the calculator, you can test a feature idea, adjust inputs in seconds, and see how it affects cost, time, and value across your team or organization.

What the ClickUp AI Feature ROI Calculator Does

The calculator is designed to help you quickly answer three critical questions for any AI feature idea:

• Is this feature worth building? Estimate value versus cost.
• How big is the opportunity? Model impact across seats, teams, or departments.
• What should we build first? Compare multiple opportunities side by side.

With structured inputs and instant outputs, the tool standardizes how you justify and prioritize AI use cases.

Prepare to Use the ClickUp AI ROI Calculator

Before you open the ClickUp AI Agents Feature ROI Calculator, gather a few key data points. You do not need perfect accuracy; reasonable estimates work well and can be refined later.

Information you should collect

• Team size affected by the feature (number of users or seats)
• Average hourly cost or fully loaded hourly rate of affected roles
• Current time spent per task or workflow you want AI to improve
• Frequency of the task (per day, week, or month)
• Expected time savings or efficiency gain from the AI feature
• Implementation and maintenance costs for the feature

Having this information ready will make your session with the calculator faster and more accurate.

Step 1: Open the ClickUp AI Agents Feature ROI Calculator

Start by navigating to the Feature ROI Calculator page for ClickUp AI Agents:

• Go to the official calculator at the ClickUp AI Agents Feature ROI Calculator.
• Confirm you are on the page that focuses on estimating the value of potential AI features.

The interface is structured so you can move from basic assumptions to detailed ROI outputs in a clear, guided way.

Step 2: Define Your AI Feature Scenario in ClickUp

Next, describe the feature you want to evaluate. This could be an AI Agent that automates ticket triage, generates documentation, drafts status updates, or performs another workflow inside ClickUp.

Clarify your feature idea

Write down:

• The primary workflow the AI Agent will support
• The teams or roles who will use it (e.g., support, product, marketing)
• The main outcome you expect (time savings, higher throughput, quality improvements)

This description will guide what you enter into the calculator, especially when estimating time spent and impact on users.

Step 3: Enter Team and Workload Assumptions

In the first main section of the ClickUp AI Agents Feature ROI Calculator, you will provide baseline assumptions about your team and the work being improved.

Typical inputs in this section

1. Number of users or seats affected by the AI feature.
2. Average hourly rate or cost per user.
3. Current time per task without the AI Agent.
4. Number of tasks performed in the selected period (day, week, or month).
5. Working days or weeks in your time horizon (if applicable).

Enter realistic values, but remember you can adjust them later to see best-case and worst-case scenarios.

Step 4: Estimate Time Savings With ClickUp AI Agents

The most important driver in the ClickUp AI Agents Feature ROI Calculator is how much time your new feature saves per task or per user.

How to estimate time savings

• Compare the current manual workflow to an AI-assisted version.
• Estimate the percentage reduction in time per task (for example, 20% or 40%).
• Alternatively, estimate minutes saved per task if that is easier to reason about.

Enter this estimate into the calculator. Many teams start with a conservative number, then run a second scenario with more aggressive savings for comparison.

Step 5: Add Cost and Investment Details

The ClickUp AI Agents Feature ROI Calculator lets you incorporate cost factors so your outputs show true net ROI instead of only gross time savings.

Common cost inputs

• Build cost for the AI feature (engineering, design, product)
• Ongoing maintenance cost per period
• Licensing or platform costs related to AI usage
• Change management or training costs for rolling out the feature

Enter these costs using the fields provided. The calculator uses them to compute payback time and longer-term return.

Step 6: Review ROI Results From ClickUp AI Agents

Once you complete the inputs, the ClickUp AI Agents Feature ROI Calculator will surface your key metrics. These outputs help you communicate value clearly with leadership and cross-functional partners.

Key metrics you will typically see

• Total hours saved in the selected time horizon
• Labor cost savings converted from time saved
• Net ROI after subtracting build and ongoing costs
• Payback period for your investment
• Per-user or per-seat value of the AI feature

Document these results, as you will reuse them in business cases, roadmaps, and prioritization meetings.

Step 7: Compare Multiple ClickUp AI Feature Ideas

Use the same process to model additional AI Agent features in ClickUp. Running several scenarios with the Feature ROI Calculator enables better prioritization.

How to compare scenarios

1. Duplicate your base assumptions for team size and hourly rates.
2. Swap in the new feature’s specific time savings and costs.
3. Record each scenario’s ROI, payback period, and hours saved.
4. Rank features based on the most strategic combination of impact, cost, and time to value.

This structured comparison makes it easier to decide which AI initiatives to pursue now and which to defer.

Step 8: Share and Refine Your ClickUp ROI Model

After you generate results, share them with stakeholders and refine your assumptions as you learn more.

Ways to use your results

• Add screenshots or summaries to your product requirement documents.
• Incorporate the ROI numbers into roadmap presentations.
• Use conservative, realistic, and aggressive scenarios to align expectations.
• Revisit the calculator after pilots or early launches to update inputs with real data.

Over time, this feedback loop helps you create a repeatable, data-backed process for evaluating every new AI feature idea inside ClickUp.

Next Steps and Additional Resources

To explore broader strategy and implementation support beyond the ClickUp AI Agents Feature ROI Calculator, you can review specialized consulting resources at Consultevo, which focuses on workflow optimization and AI-driven operations.

For more details on the calculator itself and any updates or enhancements to the ClickUp AI Agents experience, always refer to the official Feature ROI Calculator page: ClickUp AI Agents Feature ROI Calculator.

By following the steps above, you can quickly turn raw ideas for AI Agents into quantified business cases, prioritize with confidence, and ensure that every new feature you build in ClickUp contributes measurable value to your organization.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`