AI Fields in ClickUp

AI Fields in ClickUp let you automatically generate, update, and store AI-powered content directly inside your tasks, making it easier to keep work organized and consistent across your workspace.

This how-to guide explains where AI Fields are available, what limits apply, and how usage is counted so you can manage automation effectively for every plan.

What are AI Fields in ClickUp?

AI Fields are a special type of Custom Field that use AI to generate or refresh values. Instead of manually typing repetitive information, you can configure prompts that run on demand or automatically.

AI Fields in ClickUp are ideal for:

• Summarizing long task descriptions or comment threads
• Creating standardized titles, briefs, or checklists
• Transforming content, such as rewriting or expanding text
• Keeping key details updated as work changes

Because AI Fields live alongside other Custom Fields, they integrate seamlessly with existing views, filters, and reports.

ClickUp AI Fields availability by plan

AI Fields in ClickUp are available only on certain plans and may require an additional AI add-on. Availability determines whether you can add and use AI Fields across your workspace.

AI Fields on the Free Forever plan

On the Free Forever plan, AI functionality is limited. AI Fields may not be fully available, and usage is restricted to the plan’s base AI allocation if AI is enabled.

Review your plan settings to confirm whether AI Fields are visible as a Custom Field type and whether you can add them to lists or tasks.

AI Fields on paid ClickUp plans

Paid plans offer broader access to AI Fields in ClickUp, especially when the AI add-on is active. Depending on your subscription, you can:

• Add AI Fields to more locations in your workspace
• Automate AI Field updates with triggers and actions
• Rely on higher AI usage limits for teams

Your workspace owner or admin can review billing details to confirm whether the AI add-on is active and how it impacts AI Fields.

Where AI Fields work in ClickUp

AI Fields in ClickUp are supported in specific parts of the platform. Understanding where they can be used helps you design better workflows.

Supported locations for AI Fields

You can typically use AI Fields in these areas:

• Tasks and subtasks
• Custom task types and templates
• Lists where Custom Fields are enabled
• Views that display Custom Fields, such as List and Table view

When enabled, AI Fields behave like any other Custom Field, so you can sort, filter, and search by them.

Locations where AI Fields may be limited

Certain features or legacy views in ClickUp may not fully support AI Fields yet. In those cases, the field may not display or may be read-only. Check the feature’s documentation if you do not see AI Fields where you expect them.

How AI Field usage is counted in ClickUp

Using AI Fields in ClickUp consumes AI usage each time an AI action is performed. Understanding how usage is counted helps you stay within plan limits.

What counts as AI usage

The following actions generally count toward your AI usage:

• Generating content in an AI Field for the first time
• Regenerating or refreshing an AI Field
• Running automations that trigger AI Field updates

Each AI action may count as a single usage unit, regardless of where it is triggered from.

Usage from automations and bulk actions

When you use automations in ClickUp to update AI Fields, pay attention to volume:

• Every automation run that calls an AI Field counts toward your AI usage.
• Bulk updates that regenerate AI Fields for many tasks can consume a large portion of your allocation.
• Scheduled or event-based automations may run repeatedly, increasing AI usage over time.

Before deploying large automations, test them on a small set of tasks to estimate usage impact.

Workspace limits for AI Fields in ClickUp

AI Fields in ClickUp are subject to workspace-level limits to keep performance and costs predictable. These limits can include both numeric and functional constraints.

Typical AI Field limits

Your workspace may encounter limits such as:

• A cap on the number of AI Fields per workspace or per space
• Maximum AI usage per billing period
• Restrictions on how frequently AI Fields can refresh

When a limit is reached, AI processes may pause or display warnings until usage resets or the plan is upgraded.

What happens when you hit the limit

If your ClickUp workspace reaches an AI limit, you may see:

• Errors or notices when trying to run an AI Field
• Automations that fail or skip AI steps
• Buttons to manage billing, upgrade, or review usage

Monitor your AI usage regularly and adjust automations if you notice frequent failures due to limits.

How to manage AI Fields in ClickUp

Managing AI Fields in ClickUp effectively involves planning field placement, controlling prompts, and monitoring usage.

Step-by-step: Add an AI Field

1. Open a list or view where Custom Fields are supported.
2. Select the option to add a new Custom Field.
3. Choose the AI Field type, if available on your plan.
4. Configure the prompt or AI behavior for the field.
5. Save the field and test it on a sample task.

After testing, you can roll out the AI Field to more tasks or link it with automations.

Best practices for AI Fields in ClickUp

Use these tips to keep AI Fields reliable and efficient:

• Write clear prompts so the AI output is predictable.
• Limit AI Fields to places where they add clear value.
• Use automations sparingly on high-volume lists.
• Review generated content periodically for accuracy.

Combining these practices with your workspace policies keeps AI usage sustainable.

Monitor AI Field usage and limits

Stay informed about how AI Fields are used in your ClickUp workspace so you can act before limits are reached.

Check workspace AI usage

Workspace owners or admins can typically view AI usage from billing or settings pages. There, you can:

• See total AI usage for the current period
• Identify trends in automation-heavy teams
• Decide whether to adjust workflows or upgrade

Refer to the official AI Fields feature availability and limits documentation at this ClickUp help center article for the latest plan-specific details.

Get more help optimizing ClickUp

If you want tailored guidance on designing AI workflows and optimizing AI Fields in ClickUp, you can work with a dedicated productivity and systems consultant. For example, Consultevo provides strategy and implementation support for teams that rely heavily on automation and AI.

By understanding availability, limits, and usage rules, you can confidently deploy AI Fields in ClickUp to streamline content creation, reduce manual work, and keep your workspace running smoothly.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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