How to Use ClickUp to Manage AI Image Creation

Using ClickUp as the hub for your AI image workflows helps you plan prompts, organize assets, and compare tools like Ideogram and Midjourney in one place.

This how-to guide walks you through building a simple, repeatable process so your creative team can generate, review, and improve images efficiently.

Why Manage AI Images in ClickUp

AI tools change fast, and each has different strengths. Ideogram focuses heavily on text accuracy in images, while Midjourney offers more stylistic control and variety.

Instead of jumping between tools and losing track of what worked, you can build a single command center in ClickUp to:

• Document prompts and settings for each AI image tool
• Track which tools deliver the best results for each use case
• Store feedback and revisions in context
• Standardize how your team requests and approves images

Set Up a ClickUp Space for AI Image Projects

Start by creating a dedicated Space in ClickUp for your AI image work. This keeps prompts, drafts, and final images together.

Create the ClickUp Space

1. Open your workspace and select + New Space.
2. Name it something like AI Image Studio.
3. Choose who can access it (just your design team, or everyone).
4. Enable features like tasks, docs, and whiteboards.

This Space will host everything related to your Ideogram and Midjourney experiments and production work.

Build Folders for Each AI Tool in ClickUp

Next, create separate Folders inside the Space to mirror the structure in the source comparison of Ideogram vs Midjourney at this ClickUp blog article.

1. In your AI Image Studio Space, click New Folder.
2. Create one Folder named Ideogram Projects.
3. Create another named Midjourney Projects.
4. Optionally add a third Folder called Experiments & A/B Tests.

These Folders help you compare tools and keep work organized as you refine your prompts and styles.

Design a ClickUp Task Template for AI Image Requests

A task template in ClickUp standardizes how people request or document AI images so your prompts are clear, repeatable, and easy to test.

Define Custom Fields in ClickUp

Create custom fields that capture the key variables you want to test between Ideogram and Midjourney, such as:

• Tool: dropdown (Ideogram, Midjourney, Other)
• Use Case: dropdown (Social post, Ad, Blog image, Product mockup, Meme, Logo concept)
• Aspect Ratio: text or dropdown
• Prompt Version: number or text
• Result Rating: 1–5 scale

To add these in ClickUp:

1. Open any task in your AI Image Studio Space.
2. Click Add Custom Field.
3. Select the field type and name it.
4. Save and apply it to the list or folder.

Structure the Task Description in ClickUp

Use a consistent task description format so teammates can quickly understand what was requested from each AI tool.

In your ClickUp task template, add sections like:

• Goal: what the image should achieve
• Primary Prompt: the exact text you send to Ideogram or Midjourney
• Negative Prompt (if supported by your tool)
• Brand Guidelines: colors, fonts, logo usage
• References: links or file attachments
• Notes on Text in Image: especially important if you want legible typography

Save this as a template in ClickUp so every new request uses the same structure.

Build a ClickUp Workflow for Ideogram Images

Because Ideogram emphasizes text accuracy in images, your ClickUp workflow should track both prompt details and how well the text renders.

Create Statuses for the Ideogram Workflow

In your Ideogram Projects Folder in ClickUp, define statuses such as:

• Briefing: defining the goal and messaging
• Prompting: crafting and refining prompts
• Generating: running images through Ideogram
• Reviewing Text: checking accuracy of words, spelling, and layout
• Approved: final image ready to use
• Archived: stored for reference or reuse

These statuses make it easy to see where each request sits and which ones still need attention.

Track Ideogram Results in ClickUp

Within each task, use ClickUp to document what you tested and what worked:

1. Paste the exact prompts used.
2. Attach exported images from Ideogram.
3. Use the Result Rating custom field to score legibility and overall quality.
4. Add comments with feedback from marketing or design stakeholders.

Over time, this gives you a searchable library of working prompts and styles for Ideogram inside ClickUp.

Build a ClickUp Workflow for Midjourney Images

Midjourney is strong for rich, artistic visuals. In ClickUp, you will want to document style, lighting, and composition experiments more heavily.

Create Statuses for the Midjourney Workflow

In the Midjourney Projects Folder in ClickUp, adjust statuses to reflect more visual experimentation:

• Concepting: brainstorming ideas and visual direction
• Prompt Drafting: writing and refining Midjourney prompts
• Style Testing: iterating on art style, color, and composition
• Shortlisted: top candidate images selected
• Final Edit: minor edits in other tools, if needed
• Approved

Document Midjourney Prompts in ClickUp

Midjourney prompts often combine subject, style, camera, and lighting details. In ClickUp, you can track those components separately:

• Create checklist items for Subject, Style, Color Palette, Camera/Angle, and Lighting.
• Use a custom field or tags to note if the prompt is meant for ads, social posts, or long-form content.
• Attach key outputs and comment on what you like or dislike.

This structure makes it easier to compare how Midjourney performs versus Ideogram for the same concept using ClickUp as your control panel.

Compare AI Tools with a ClickUp View

To decide when to use Ideogram or Midjourney, you can build comparison views in ClickUp that show results side by side.

Create a Comparison List in ClickUp

1. In your AI Image Studio Space, create a new List called Tool Comparisons.
2. Use the Tool custom field to tag each task as Ideogram or Midjourney.
3. Add fields for Use Case, Result Rating, and Best Tool.
4. Filter and group tasks by Tool, Use Case, or Best Tool to see patterns.

This lets you answer questions like “Which tool works best for social media posts with text?” using your own data inside ClickUp.

Collaborate and Approve Images in ClickUp

Once images are generated, collaboration and approval are crucial. ClickUp makes this easier across teams.

Use Proofing and Comments in ClickUp

To streamline feedback:

• Attach AI-generated images directly to tasks.
• Mention stakeholders in comments for quick review.
• Use checklists for final checks (branding, spelling, legibility, layout).
• Update the status to Approved once sign-off is complete.

All discussions stay attached to the correct image request, avoiding scattered messages.

Optimize Your Workflow with ClickUp Integrations

As your AI image operations mature, you can connect ClickUp to other tools in your stack.

• Use automation platforms to trigger tasks when new campaigns are created.
• Link ClickUp tasks to design tools or content calendars.
• Pull performance data from your website or ads to refine which prompts and tools work best.

For more advanced automation and consulting help, you can explore services from partners like Consultevo, which specializes in workflow optimization and AI-powered processes.

Next Steps: Standardize AI Images with ClickUp

By organizing prompts, outputs, and approvals in ClickUp, your team gets a reliable, repeatable system for using Ideogram, Midjourney, and similar tools.

To recap, you can:

• Create an AI Image Studio Space in ClickUp
• Separate work into Ideogram and Midjourney Folders
• Use templates, statuses, and custom fields for consistency
• Compare tools through structured views and ratings
• Centralize collaboration and approvals

Start with a simple workflow in ClickUp, then refine it as you learn which AI tools and prompts perform best for your brand.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

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