How to Use ClickUp for AI Image Projects

ClickUp can be your central command center for planning, tracking, and improving AI image projects, especially when you work with multiple Adobe Firefly alternatives and creative tools.

This step-by-step guide shows you exactly how to organize prompts, workflows, and reviews so your design team can deliver consistent, on-brand visuals faster.

Step 1: Plan Your AI Image Workflow in ClickUp

Before you start generating visuals with tools like Adobe Firefly or its alternatives, map the full process inside ClickUp so everyone knows what to do and when.

Define stages for AI image tasks in ClickUp

Create a new Space or Folder dedicated to AI image production, then add a List for each campaign or client.

• Open your workspace and create a new Space named “AI Image Production”.
• Inside the Space, add Folders for Product Images, Social Media, and Ads.
• Create Lists such as “Q1 Campaign Visuals” or “Brand Refresh Concepts”.

Now define statuses that match your typical workflow using Adobe Firefly alternatives:

• Briefing – request received, requirements incomplete
• Prompt Drafting – writing and refining prompts
• Image Generation – creating images in Firefly or other AI tools
• Review – stakeholder or client review
• Revision – prompt tweaks or manual edits
• Approved – final images ready for use

These statuses mirror the way teams test tools like Midjourney, DALL·E, and other Adobe Firefly alternatives listed in the original comparison article.

Use ClickUp custom fields to track AI tools

Add custom fields so you can instantly see which AI image generator and settings were used:

• AI Tool (Dropdown: Firefly, Midjourney, DALL·E, etc.)
• Model / Version (Text or dropdown)
• Aspect Ratio (Text: 1:1, 16:9, 9:16, etc.)
• Usage Rights (Dropdown: Commercial, Internal, Personal)
• Priority (Dropdown: High, Medium, Low)

With these fields, ClickUp becomes a searchable log of which Adobe Firefly alternatives work best for certain styles or channels.

Step 2: Capture Prompts and Briefs in ClickUp Tasks

Every image assignment should live in a dedicated task inside ClickUp, containing the full brief, prompts, and approval details.

Structure a reusable ClickUp task template

Create a task template to standardize how you brief AI work:

1. Create a new task named “AI Image Brief Template”.
2. In the description, add clear sections:
   • Project goal
   • Target audience
   • Channel (web, social, print)
   • Reference style or brand guidelines
   • Prompt iterations
   • Final approved prompt
3. Attach your brand guideline file or link to your design system.
4. Save the task as a template so the team can reuse it.

Using this template, ClickUp ensures every designer and marketer includes the context AI tools need to generate consistent results.

Log prompt experiments and versions

To improve your results across different Adobe Firefly alternatives, track prompt experiments inside each task:

• Use the description or a checklist to list prompt versions (V1, V2, V3).
• Note which AI tool and model each version used.
• Add comments with quick feedback such as “too dark”, “needs more whitespace”, or “add product close-up”.

Over time, ClickUp becomes a knowledge base of prompts and patterns that work best for your brand.

Step 3: Use ClickUp views for AI Image Management

Different team members benefit from different perspectives on the same AI image pipeline. Views in ClickUp help everyone stay aligned.

Board view for AI production flow

Use Board view to visualize statuses as columns:

• Drag tasks from Briefing to Approved as work progresses.
• Filter by AI Tool to see how many tasks use each Adobe Firefly alternative.
• Group tasks by assignee to spot workload issues.

This layout makes it easy to spot bottlenecks in prompt drafting or stakeholder review.

List and Table views for detailed tracking

Use List or Table views when you need detailed data:

• Show columns for AI Tool, Model, Usage Rights, Due Date.
• Sort by Due Date to prioritize urgent image generations.
• Filter by Usage Rights to confirm which images are safe for campaigns.

ClickUp views turn your workspace into a lightweight DAM index for AI-generated assets even if files are stored in other systems.

Step 4: Automate Repetitive AI Image Work in ClickUp

Automations in ClickUp keep your pipeline moving without constant manual updates, freeing your team to focus on prompts and creative decisions.

Core automations for AI image workflows

Set up a few high-impact automations:

• Status change → Assignee
  When a task moves to Image Generation, automatically assign it to your AI specialist.
• Status change → Comment
  When a task moves to Review, add a comment tagging the stakeholder and linking to preview files.
• Due date approaching → Priority
  When a task is due in 24 hours, increase Priority to High.

These automations make ClickUp an active partner in moving work through your AI production stages.

Templates and recurring tasks

For recurring content like weekly social posts or monthly report visuals:

• Create a recurring task for each content series.
• Attach your AI Image Brief Template.
• Preset the status to Briefing with a due date rule (for example, every Monday).

Now ClickUp automatically regenerates work items so you never forget to produce new batches of AI visuals.

Step 5: Manage Reviews and Approvals in ClickUp

Consistent approvals are critical when you use multiple Adobe Firefly alternatives. Centralizing reviews in ClickUp avoids scattered feedback.

Use comments and proofing features

Upload image files or links to external galleries directly into the task.

• Ask reviewers to leave comments on the task instead of email.
• Tag responsible designers when changes are requested.
• Log the reason for rejection or revision in a custom field.

This structure creates a clear audit trail for why specific images were approved or rejected.

Create an approval checklist in ClickUp

Add a checklist called “Approval Criteria” to each task:

• On-brand colors and typography
• Correct product variant displayed
• Meets channel specifications (size, aspect ratio)
• Usage rights confirmed for campaign

Only mark a task as Approved when this checklist is complete. ClickUp helps ensure nothing goes live without proper review.

Step 6: Analyze Performance of AI Visuals with ClickUp

Once images go live, track performance metrics to decide which Adobe Firefly alternatives and prompts are most effective.

Track performance data in ClickUp

Link each task to your performance data:

• Add custom fields for Click-Through Rate, Conversion Rate, or Engagement.
• Update these fields after each campaign ends.
• Tag the best-performing prompts for future reuse.

This transforms ClickUp from simple task tracking into a performance insight hub for AI-generated visuals.

Use ClickUp dashboards for reporting

Create a dashboard to monitor your AI content pipeline:

• Use task widgets filtered by AI Tool to see volume by generator.
• Add charts for tasks by status to track throughput.
• Include tables showing top-performing campaigns.

Share this dashboard with leaders so they can see how AI investments and Adobe Firefly alternatives support business goals.

Next Steps: Enhance Your ClickUp Setup

Now that you understand how to run AI image projects in ClickUp, you can continue optimizing your workspace with advanced workflows, integrations, and templates.

If you want expert help designing scalable ClickUp systems, you can explore consulting resources from partners like Consultevo, who focus on process automation and work management.

Combine a structured ClickUp setup with the right mix of Adobe Firefly alternatives, and your team will have a repeatable, transparent, and data-informed approach to AI-powered image creation.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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