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How to Use ClickUp for AI Prompts

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How to Use ClickUp to Manage AI Image Prompts

ClickUp can be a powerful workspace for organizing, refining, and reusing AI image prompts modeled on Midjourney-style examples, so your creative work stays structured and easy to scale.

This how-to guide walks you through building a simple but effective prompt management system, inspired by the structure and best practices shown in the Midjourney prompt examples from the original ClickUp blog article.

Why Use ClickUp for Prompt Management

Before setting up anything, it helps to understand why ClickUp is a good fit for AI prompt workflows.

  • Centralizes hundreds of prompt ideas in one place
  • Makes prompts searchable by style, subject, or use case
  • Lets you track versions as your prompts improve
  • Helps teams collaborate on visual directions and references

By mirroring how prompts are explained and broken down in the Midjourney examples, you can build a repeatable system that works for any model.

Step 1: Create a ClickUp Space for AI & Prompts

Start by creating a dedicated Space so prompts stay separate from other work.

  1. Open your ClickUp sidebar.

  2. Create a new Space and name it something like “AI Image Prompts”.

  3. Choose a simple color and icon so it is easy to spot.

  4. Enable core features you will need, such as Tasks, Docs, and Custom Fields.

This Space will act as your main hub for prompt examples, experiments, and reusable templates.

Step 2: Add a ClickUp List for Midjourney-Style Examples

Inside your new Space, set up a List that mirrors the structure of the Midjourney prompt examples.

  1. Create a List named “Midjourney Prompt Library” or similar.

  2. Use this List to store each prompt example as a separate task.

  3. Group prompts by status, such as “Draft”, “Tested”, and “Approved”.

By aligning your List with the types of examples used in the source article, you make it easy to compare different prompt constructions.

Step 3: Build ClickUp Custom Fields for Prompt Details

Custom Fields are key to turning a simple List into a powerful prompt database.

Add Custom Fields similar to how example prompts are broken down into elements like subject, style, and camera details.

  • Prompt Subject (text)
  • Style or Genre (dropdown; e.g., cyberpunk, fantasy, minimalist)
  • Lighting & Mood (text)
  • Camera / Composition (text)
  • Model Settings (text; for parameters like aspect ratio or quality)
  • Use Case (dropdown; e.g., marketing, UI mockup, concept art)

These fields echo how Midjourney examples are described in detail. In ClickUp, this structure lets you filter prompts by style or use case in seconds.

Step 4: Create a ClickUp Task Template for New Prompts

Rather than rewriting the same sections every time, build a task template.

  1. In your Midjourney Prompt Library List, create a new task named “Prompt Template”.

  2. In the task description, add sections such as:

    • Concept Overview
    • Full Prompt
    • Prompt Breakdown (subject, style, lighting, camera, extra details)
    • Model Settings
    • Sample Outputs / Notes

  3. Fill each section with placeholder instructions, mirroring how the source article explains why a prompt works.

  4. Save the task as a Template in ClickUp.

Now, every new prompt task starts with a consistent structure, just like the structured examples on the blog.

Step 5: Document Prompt Breakdowns in ClickUp Tasks

With your template ready, add actual prompt examples.

  1. Create a new task using the Prompt Template.

  2. Give it a clear title, such as “Neon Cyberpunk Cityscape at Night”.

  3. Paste the full prompt into the “Full Prompt” section.

  4. In “Prompt Breakdown”, explain each component, similar to how the article walks through successful Midjourney prompts.

  5. Fill out all relevant Custom Fields so the task is easy to filter and search later.

Over time, this builds a searchable archive of battle-tested prompts you can reuse and adapt.

Step 6: Use ClickUp Views to Explore Prompt Variations

Views in ClickUp make it easier to explore your library by style, subject, or performance.

Board View in ClickUp for Status & Style

Set up a Board view where columns are based on status or style.

  • By Status: Draft, Testing, Approved, Retired
  • By Style: Realistic, 3D render, Anime, Isometric, etc.

Drag tasks between columns as you refine prompts, similar to testing and iterating image prompts over time.

Table View in ClickUp for Filtering Prompts

Add a Table view so you can see all Custom Fields at a glance.

  • Filter by Use Case to see prompts for a specific project.
  • Sort by Style or Lighting to find references quickly.
  • Hide non-essential columns when you want a simpler view.

This structured view helps you manage even large prompt libraries with ease.

Step 7: Store Visual References in ClickUp

AI prompts work best when combined with visual references and notes.

  1. Upload final images or screenshots to the task attachments.

  2. Use comments to note which images came from which prompt versions.

  3. Add links to external galleries or portfolios where output images are showcased.

This mirrors how the examples on the source blog pair descriptions with the imagined result, but now your references live directly beside the prompt.

Step 8: Collaborate on Prompts with ClickUp Comments

When working in a team, prompt construction benefits from feedback and iteration.

  • Use comments to suggest alternative wording or styles.
  • Mention teammates when you need review on a new prompt direction.
  • Track which versions perform best for specific campaigns or clients.

By discussing prompts inside each ClickUp task, you preserve the reasoning that led to the final version, not just the text string.

Step 9: Create a ClickUp Doc for Prompt Guidelines

To keep everyone aligned, turn the core lessons from the Midjourney prompt examples into a reusable guideline document.

  1. Create a new Doc in your AI Image Prompts Space.

  2. Outline sections such as:

    • How to describe subjects clearly
    • How to specify art style and medium
    • How to define lighting, mood, and composition
    • How to use model-specific parameters

  3. Link from this Doc to your best prompt tasks as real examples.

This Doc works like an internal playbook that turns the concepts from the original ClickUp article into a living standard for your workspace.

Next Steps: Expand Your System Beyond ClickUp Prompts

Once your workflow is stable, you can extend the same structure to other creative assets or AI models.

  • Duplicate your Space for text generation prompts.
  • Create Lists for different image tools while keeping a shared guideline Doc.
  • Integrate project management tasks so prompts connect directly to deliverables.

If you want professional help designing deeper systems around AI and productivity tools, you can explore consulting resources like Consultevo for strategy and implementation ideas.

By treating prompts as reusable assets and capturing their structure inside ClickUp, you turn scattered experiments into an organized, scalable creative engine that your whole team can build on.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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